Senior Records Management Officer at The Social Health Authority (SHA)

Qualifications, Skills and Experience Required:

Person Specifications: For appointment to this grade, an officer must have:

• Cumulative service period of six (6) years’ work experience, three (3) years of which should have been at the grade of Records Management Officer I or in a comparable position.
• Bachelor’s Degree in any of the following disciplines: Information Science and Records Management, Records and Information Management, Library and Information Sciences, Business Information Technology, Information Studies, or equivalent qualifications from a recognized institution.
• Membership to a relevant professional body where applicable and in a good standing.
• Proficiency in computer applications.
• Shown merit and ability as reflected in work performance and results.

Responsibilities:

Duties and responsibilities at this level will entail:

• Authorizing opening of files.
• Ensuring safe custody and maintenance of documents and records.
• Coordinating regular inventory of records.
• Supervising categorization of data and records identified and collected.
• Ensuring maintenance of databases of records collected, collated, analyzed, and stored.
• Ensuring maintenance of an institutional repository.
• Ensuring records gathered for exiting officers are appraised in the record centre.
• Coordinating identification of vital records for backup in the event of disaster.
• Ensuring maintenance of a log of all records in the centre.
• Coordinating on-the-job training in the e-registry workflow system.
• Ensuring compliance with records and information management standards, guidelines, and procedures.
• Ensuring security of information, documents, files, and office equipment.
• Supervising, guiding, and developing staff working under him/her.
• Ensuring safe and conducive working environment.