Senior Supply Chain Management Assistant at Kenya National Commission for UNESCO

Job Reference Number: KNCU/36/2022

Purpose of the Job 

The Senior Supply Chain Management Assistant is to assist the Commission to achieve its strategic goals through implementation of efficient and effective systems of acquisition of goods, works and services,
as well as disposal of assets. 

Remuneration 

• Gross pay Ksh. 56,521.00 – 87,827.00
• Leave allowance –30% Basic Salary
• Medical Allowance – As per KNATCOM Medical Scheme
• Group Life & Accident Cover - As per KNATCOM Medical Scheme
• Terms Permanent and Pensionable

Job Description

The Senior Supply Chain Management Assistant is responsible of the following functions:

• provide advisory/professional opinion on procurement matters to the Accounting Officer (Secretary General/CEO) to ensure compliance with the Public Procurement and Asset Disposal Act 2015;
• co-ordinate the preparation and implementation of the Annual Procurement Plan;
• maintain and continually update the list of registered suppliers;
• prepare, publish and distribute procurement and disposal opportunities;
• co-ordinate receiving, opening and evaluation of Quotations, Bids, Tenders, Proposals and Expressions of Interest;
• carry out procurement and disposal activities in accordance with the Public Procurement and Asset Disposal Act 2015 and KNATCOM Procurement Manual and Policies;
• review and maintain records of purchased goods, works and services, including costs, deliveries and inventories;
• undertake market surveys;
• monitor contract management;
• maintain optimal stock levels and carry out quarterly and annual stock take;
• provide secretariat services to the procurement committees which may be constituted by the Secretary General/CEO;

Duties and Responsibilities

Duties and responsibilities will entail assisting in:

• ensuring safe custody of all procurements records;
• collecting and compiling statistical data relating to stores;
• monitoring and reporting on stock levels;
• dentifying and advising on obsolete stores;
• preparing and maintaining stores records;
• receipting and issuing stores;
• coordinating and conducting training, guidance and supervision of staff on management of stores;
• ensuring proper sorting and orderly arrangement of store items; and
• any other duties as may be assigned

Requirements for Appointment

For appointment to this grade, a person must have:

• diploma in Procurement & Supplies Management/Store-Keeping, Business Administration or other relevant field from a recognized institution;
• foundation diploma from the Chartered Institute of Purchasing and Supplies (CIPS) or any other relevant equivalent qualification;
• a minimum of four (4) years relevant work experience;
• proficiency in computer applications;
• member of professional body either KISM or CIPS;

Key Competencies and Skills

• Analytical skills
• Communication skills
• Interpersonal skills
• iNegotiation skills