Senior Supply Chain Management Officer at National Quality Control Laboratory (NQCL)

Advert No : NQCL NO.26/2026
Terms of Service: Contract (1 Year)
Position Level: NQCL 6

Job Specification

Duties and responsibilities will entail:-

• Developing and implementing supply chain management policies, standards,strategies, guidelines and any other functions that might be stipulated by the National Treasury and the PPRA;
• Organizing Supplier Sensitization Forumsfor Youths, Women, PWDS and small and micro-enterprisesto facilitate compliance to 30% Accessto Government ProcurementOpportunities as Article 227 and Article 55 ofthe Constitution of Kenya, 2010 and PPDA, 2015;
• Preparing and implementing the Laboratory’s procurement plan in orderto realize its objectives;
• Preparing, publishing and inviting tenders, proposals and quotationsin line with procurement procedure;
• Preparing and maintaining assetsregister, transfer and valuation;
• Receiving and opening tender documents, evaluating tenders, quotations and proposals;
• Maintaining and publishing registered suppliers list on the Laboratory’s website and Public Procurement Information Portal (PPIP) in accordance with relevant laws and guidelines;
• Preparing contract documentsin line with the award decision, contract variations andmodificationsin strict adherence to Sec. 139(1)(b) ofthe Act and Regulation 132(1);
• Maintaining reorderlevels ofstoresto facilitate smooth running ofthe Laboratory, by replenishing stock in good time;
• Coordinating the identification of obsolete, unserviceable and surplusstores and equipment for disposal;
• Reviewing of tender and contract documents before approval;
• Verifying payment documentsfor goods and services delivered to the Laboratory by suppliers;
• Ensuring satisfactory receipt of goods and provide ability to rapidly deliver goods when requested; and
• Preparing periodic and annual supply chain management reports.

Person Specification
For appointment to this grade an officer must have:-

• Cumulative service period of Six (6) yearsrelevantwork experience,three (3) of which should have been atthe grade of Supply Chain Management Officer I or in a comparable position;
• Bachelor’s degree in any of the following disciplines: Purchasing and Supplies Management, Business Administration (Supply Chain Management Option), Procurement and Logistics, Commerce (Supplies ManagementOption), or any other equivalent and relevant qualification from a recognized institution;

OR

• Bachelor’s degree in any of the following fields: Business Administration,
• Finance and Accounts, Commerce or any other relevant qualification AND a
• Diploma in Purchasing and Supply Chain Management or any other equivalent qualification from Chartered Institute of Purchasing and Supplies or any other recognized institution;
• Membership to Kenya Institute of Supplies Management (KISM);
• Proficiency in computer applications;