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  • Posted: Jan 7, 2022
    Deadline: Not specified
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  • Sustainet E.A. is a Non- governmental organization promoting sustainable agricultural practices in East and Horns of Africa. Our network includes 209 NGOs/CBOs from the region with a reach out of 1.5 million small-holder farmers. Sustainet E.A. Focuses on promotion of sustainable agricultural practices aimed at eradicating hunger and poverty through increas...
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    Shririki House Administrator

    1.0) Office Management

    • Receive guests’ clients and vendors
    • Handling courier services
    • Meeting room bookings
    • Orders & payment of café services
    • Maintain entire office facility in a well-organized manner, all furniture and equipment in the designated areas
    • Supervise service providers and maintain a monthly report on service provision
    • Act as a liaison between the landlord/caretaker on services provided by the building management i.e security, cleaning, parking, electricity, water, generator etc.
    • Covering reception duties outside of office hours when needed by clients.

    2.0) Asset management

    • Maintain asset register for SH1
    • Maintain asset tag list for SH1
    • Maintain asset insurance list and documentation for SH Kenya
    • Monitor asset utilization for Sh1 private and shares space

    3.0) Sales and marketing

    • Understand Shiriki House products, services and value proposition to be able to offer solutions to clients
    • Prospect for new business and offer tailor made solutions that fit potential new clients office space needs
    • Assist to gather and maintain market intelligence for new business opportunities and product development
    • Assist in marketing the company on social media portals and be active to promote the brand

    4.0) Client management

    • Provide professional service to prospective clients
    • Detailed tour of our offices
    • Provide client on boarding and staff orientation of our offices
    • Manage client communication in regard to service provision, maintenance of the space
    • Maintain a healthy relationship with our clients that ensures that we are keeping up to date with their services requirements and troubleshoot/resolve any issues that come up
    • Help plan and organize community events in collaboration with SH supervisor

    5.0) Communication

    • Professional communication and etiquette when communicating to clients, vendors and colleagues
    • Receive and dispatch of office parcels and letters and follow up to confirm receival from the recipient
    • Stay informed of all site and policy changes as they occur and be able to communicate them to SH members.

    6.0) Procurement & Requisitions

    • Assist in procuring items following the procurement policy and procedures
    • Assist in sourcing for quotations and make an analysis based on the most efficient vendor, cost and quality
    • Maintain the petty cash kitty in accordance with the finance guidelines monthly
    • Procure, maintain and remit the café consumables on a monthly basis
    • Maintain all procurement and requisition monitoring tools monthly

    7.0) General repair and maintenance

    • Assist in maintaining and ensure general repair and maintenance services are carried out for all assets in the office
    • Assist in maintaining shared spaces and ensure they are disinfected on a regular basis as per the set Covid-19 rules and regulations

    8.0) Record Management

    • Assist in maintaining SH PAL portal by categorizing and filling all procurement, administration and legal documents for Shiriki House
    • Assist in obtaining the maintain all statutory and legal documentation for SH Kenya
    • Assist in maintaining and updating Shiriki House PAL monitoring sheets on a monthly basis

    RequirementsDegree in Business administration.

    0-1 year experience in administration work.

    Method of Application

    Interested and qualified? Go to Sustainet Group on recruit.zoho.com to apply

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