Specialist, Enablement, Procurement at Standard Bank Group

Job Description

Job Purpose

• To create, monitor and review Procurement contracts and the procure-to-pay system catalogues, web forms and other materials to enable the effective and digital procurement of Goods and/or Services and maintenance of contracts.

Key Deliverables 

Catalogue and Webforms Management in Coupa System

• Analyse and monitor the procure-to-pay system catalogues and web form utilisation to maintain up-to-date catalogues and web forms.
• Create, maintain and manage a master data repository for the procure-to-pay system catalogue, web forms and materials within Procurement ensuring alignment to the Master Data Management Framework and Quality Assurance standards.
• Engage with Category Specialists to understand their sub-category plans and apply the insights to maintain and create the procure-to-pay system catalogues, web forms and materials.
• Train stakeholders on the usage of procure-to-pay system catalogues, web forms and materials to assist them on the Procurement of Goods and/or Services.

Contract Management

• Maintain Procurement data in the contract management tool and ensure compliance to minimum standards.
• Maintain the contract repository system by storing electronic contracts and communication on contracts ensuring contracting records are maintained in alignment with regulations and the SBG Business Continuity processes.
• Maintain a contracts tracker of all contracts, renewal dates and internal owners to enable efficient communication to on contract life-cycle management.
• Execute on document policies, processes and procedures to ensure that all stakeholders have clear, agreed and documented roles in the contract lifecycle and data management processes.
• Communicate upcoming expiring contracts to Sourcing Specialists to facilitate timely renewals of contracts ensuring they are in the best interests of the Standard Bank Group are maintained.
• Proactively engage with category specialists to identify contracts that are expiring, contract content issues and content updates to ensure all procured work can proceed within expected and agreed timelines.

Vendor Management

• Supplier Master Data Management – Ensuring that the supplier master Data in SAP and SharePoint is valid and up to date. This includes regular supplier rationalization exercise, supplier activation, deactivation and update of missing information or obsolete information.
• Contracts coverage and compliance for all active suppliers.
• Vendor Communication – Broadcast any external communication to all active vendors.

Procurement systems support

• Experience in handling procurement systems namely; SAP, COUPA and ARAVO

Procurement KRIs management

• BSS report update and meeting attendance.
• Monthly Reconciliation of KRIs and report submission
• Gap analysis on reconciliations and follow up with responsible individuals for remediation before next reporting cycle.
• Maintenance of Risk KPIs for the department

Procurement team performance monitoring and reports

• Biweekly and Monthly reporting on procurement dashboards and use of Data Visualisation tools i.e. Power BI, Power point and Advanced MS Excel skills

Stakeholders’ engagements

• Engage with stakeholders to understand their business needs and apply the insights to maintain and create the procure-to-pay system catalogues, web forms and materials.
• Train Business units on their role in Open purchase orders, non-receipted items, breaches, catalogues, contracts compliance and contracts coverage.
• Provide supplier onboarding and vendor performance reviews support where required.
• Provide contracts requested.

Qualifications

Minimum Qualifications
Type of Qualification: First Degree
Field of Study: Purchasing and Procurement

MUST HAVE: Great Data Analysis Skills and Data Visualization skills i.e. working knowledge on use of Power BI, Advanced Excel 
Experience Required
Sourcing

• Procurement
• 1-2 years
• A general understanding of the operational Procurement and supply chain processes and components.
• 3-4 years
• Experience in developing and maintaining contracts, catalogues, web forms and materials. An understanding of and experience in procure-to-pay systems. An ability to engage with internal and external stakeholders and apply insights gained into tangible outputs.
• 3-4 years
• Experience in Procurement tools, systems, functionality and customer support.

Additional Information

Behavioral Competencies:

• Checking Details
• Documenting Facts
• Embracing Change
• Examining Information
• Following Procedures
• Interpreting Data
• Managing Tasks
• Meeting Timescales
• Producing Output
• Taking Action
• Team Working
• Upholding Standards

Technical Competencies:

• Business Administration Skills
• Data Management (Administration)
• Procurement Knowledge
• Procurement Process
• Records and Archive Management