Jobs at Standard Bank Group

Job Purpose

• To manage the delivery of projects through the application of best practice project management skills, tools and techniques, whilst engaging with and leading cross-functional teams to deliver scalable business solutions within the required parameters in terms of scope, cost and quality.

Key Deliverables 

• Conduct formal handover of the project into business as usual, including the handover of all required documentation and the completion and submission of a close-out report.
• Develop project dashboards and reports that provide accurate information regarding the ongoing progress, risks and impact of the project to enable timely decision-making.
• Drive the implementation of the required information management processes and systems to ensure all project information and documents are managed according to organisation and regulatory standards and requirements.
• Identify and advise on project risks through the delivery of risk reports to all stakeholders involved in the project to ensure that risk is managed appropriately. Engage with project and programme boards to ensure adequate understanding and buy in to resolve risk concerns.
• Identify the key project stakeholders and participate in constituting the project board. Engage with all stakeholders on their involvement to ensure effective participation.
• Identify the most appropriate project resources, coordinate and monitor their utilisation including business resources, external consultants, contractors and other vendor resources to ensure the effective execution of project deliverables against agreed standards and timelines.
• Lead project team members by conducting the required training and mentoring to ensure they are fully equipped to deliver their projects in-line with best practice.
• Oversee and drive proper project governance standards to ensure that changes and updates made to all aspects of the project remain governed and compliant with all regulations as set by Standard Bank Group (SBG).
• Oversee the formalisation of the project scope to ensure that it is formally documented, agreed and signed-off and that any changes during the project goes through the correct governance and change processes.
• Plan, coordinate and monitor the utilisation of all project resources including business resources, external consultants, contractors and other vendor resources to ensure accurate resource forecasts and the efficiency of project delivery.
• Review the project financials and expenses against project budget, complete cash flow forecasts for the project and reprioritise expenses, within budget, where appropriate, to ensure the effective delivery of the project objectives within the allocated budget.
• Track and drive the projects execution requirements/activities and incorporate changes in the requirements as per the formal change and governance standards and process. Analyse the effectiveness of all project workstreams to ensure improvement opportunities are identified and implemented.
• Utilise the most appropriate project tools and best practices and conduct research to advise on improvements where necessary.

Qualifications

Minimum Qualifications
Type of Qualification: First Degree
Field of Study: Business Commerce
Type of Qualification: First Degree
Field of Study: Project Management

Experience Required
Project Management

• Business Support
• 5-7 years
• Significant experience required in the end-to-end management of projects through the coordination of a project team and cross functional resources.

Additional Information

Behavioral Competencies:

• Adopting Practical Approaches
• Articulating Information
• Directing People
• Documenting Facts
• Embracing Change
• Following Procedures
• Making Decisions
• Managing Tasks
• Meeting Timescales
• Producing Output
• Team Working
• Upholding Standards

Technical Competencies:

• Project Administration Skills
• Project Definition
• Project Management (Project Mgmt)
• Project Planning
• Project Reporting
• Project Resourcing

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Job Description

Job Purpose

• To create, monitor and review Procurement contracts and the procure-to-pay system catalogues, web forms and other materials to enable the effective and digital procurement of Goods and/or Services and maintenance of contracts.

Key Deliverables 

Catalogue and Webforms Management in Coupa System

• Analyse and monitor the procure-to-pay system catalogues and web form utilisation to maintain up-to-date catalogues and web forms.
• Create, maintain and manage a master data repository for the procure-to-pay system catalogue, web forms and materials within Procurement ensuring alignment to the Master Data Management Framework and Quality Assurance standards.
• Engage with Category Specialists to understand their sub-category plans and apply the insights to maintain and create the procure-to-pay system catalogues, web forms and materials.
• Train stakeholders on the usage of procure-to-pay system catalogues, web forms and materials to assist them on the Procurement of Goods and/or Services.

Contract Management

• Maintain Procurement data in the contract management tool and ensure compliance to minimum standards.
• Maintain the contract repository system by storing electronic contracts and communication on contracts ensuring contracting records are maintained in alignment with regulations and the SBG Business Continuity processes.
• Maintain a contracts tracker of all contracts, renewal dates and internal owners to enable efficient communication to on contract life-cycle management.
• Execute on document policies, processes and procedures to ensure that all stakeholders have clear, agreed and documented roles in the contract lifecycle and data management processes.
• Communicate upcoming expiring contracts to Sourcing Specialists to facilitate timely renewals of contracts ensuring they are in the best interests of the Standard Bank Group are maintained.
• Proactively engage with category specialists to identify contracts that are expiring, contract content issues and content updates to ensure all procured work can proceed within expected and agreed timelines.

Vendor Management

• Supplier Master Data Management – Ensuring that the supplier master Data in SAP and SharePoint is valid and up to date. This includes regular supplier rationalization exercise, supplier activation, deactivation and update of missing information or obsolete information.
• Contracts coverage and compliance for all active suppliers.
• Vendor Communication – Broadcast any external communication to all active vendors.

Procurement systems support

• Experience in handling procurement systems namely; SAP, COUPA and ARAVO

Procurement KRIs management

• BSS report update and meeting attendance.
• Monthly Reconciliation of KRIs and report submission
• Gap analysis on reconciliations and follow up with responsible individuals for remediation before next reporting cycle.
• Maintenance of Risk KPIs for the department

Procurement team performance monitoring and reports

• Biweekly and Monthly reporting on procurement dashboards and use of Data Visualisation tools i.e. Power BI, Power point and Advanced MS Excel skills

Stakeholders’ engagements

• Engage with stakeholders to understand their business needs and apply the insights to maintain and create the procure-to-pay system catalogues, web forms and materials.
• Train Business units on their role in Open purchase orders, non-receipted items, breaches, catalogues, contracts compliance and contracts coverage.
• Provide supplier onboarding and vendor performance reviews support where required.
• Provide contracts requested.

Qualifications

Minimum Qualifications
Type of Qualification: First Degree
Field of Study: Purchasing and Procurement

MUST HAVE: Great Data Analysis Skills and Data Visualization skills i.e. working knowledge on use of Power BI, Advanced Excel 
Experience Required
Sourcing

• Procurement
• 1-2 years
• A general understanding of the operational Procurement and supply chain processes and components.
• 3-4 years
• Experience in developing and maintaining contracts, catalogues, web forms and materials. An understanding of and experience in procure-to-pay systems. An ability to engage with internal and external stakeholders and apply insights gained into tangible outputs.
• 3-4 years
• Experience in Procurement tools, systems, functionality and customer support.

Additional Information

Behavioral Competencies:

• Checking Details
• Documenting Facts
• Embracing Change
• Examining Information
• Following Procedures
• Interpreting Data
• Managing Tasks
• Meeting Timescales
• Producing Output
• Taking Action
• Team Working
• Upholding Standards

Technical Competencies:

• Business Administration Skills
• Data Management (Administration)
• Procurement Knowledge
• Procurement Process
• Records and Archive Management