Storekeeper at Medecins Sans Frontieres (MSF)

Main Purpose:

Executing the stock management activities (receipt, storage, and issuance to projects or other departments of medical supplies, food items, spare parts, tools, equipment and/ or other logistics materials), according to the line manager’s instructions and MSF standards and protocols, in order to ensure the overall functioning of MSF activities.

Other tasks include, but not limited to:

• Supervising materials and goods orders and dispatch in order to ensure its rational use.
• Receiving orders and deliveries, identifying and reporting potential discrepancies against cargo manifest or others. Stores materials in accordance with the system in force in order to ensure continuous availability.
• Updating and/or creating stock cards for all stock items immediately after reception of goods. Checking the received cold boxes and controlling the cold chain-monitoring card.
• Storing materials in accordance with the system in force in order to ensure continuous availability ensuring that all items are well organised and correctly stored, well protected, fully identified and easily accessible (cleanliness, security, access, etc.).
• Monitoring the store temperature and ensuring Cold Chain items are stored in an adequate temperature. Keeping a special control of “sensitive” goods: numbers of lots, expiry dates, packaging and special storage conditions
• Preparing orders on time before sending goods, and packs (according to transport means) weighs and labels freight with corresponding shipping number, destination, number of shipping units, way bill number, weight and mode of transport in accordance with the line manager’s instructions.
• In conjunction with the line manager, performing physical stock counts in accordance with the frequency previously defined. Following up stock levels with regards to alarms thresholds, stock out and expiry dates.
• Controlling warehouse limited access to authorized personnel and ensuring doors and other exits are secured. Immediately informing the line manager of any problems arising in the course of the work, particularly with regard to damage, loss, attempted break-ins or theft in the warehouse.
• Assisting the line manager with preparation of the stock reports. 
• Work closely with the Store Keeper1 & Store keeper assistant with the guidance of the Warehouse Manager during stock requests, stock counts and dispatch preparations.
• Ensure Unifield software has correct information of project stocks at all times.
• Perform all functions of UniField Warehouse Moduel under the direction and supervision of the Warehouse Manager.
• Perform any other duties and responsibilities which may be assigned by the Supervisor.

Requirements:

Education

• Essential: Degree/Diploma in Stores and Warehouse management/Logistics

Experience

• Essential: 3 years of previous experience as a storekeeper in a busy medical/pharmaceutical warehouse in an INGO
• Desirable: previous experience with MSF.

Language

• Essential: Fluent in English & Kiswahili.

Knowledge

• Essential: Basic mathematics and use of measuring equipment, computer literacy (word, excel, internet).
• Desirable: Proven experience with UniField Software.

Competencies

• Stress Management.
• Commitment to MSF Principles.
• Behavioral Flexibility.
• Service Orientation.
• Results & Quality Orientation.
• Teamwork & Cooperation.