Stores and Assets Assistant (Business Analyst 2), Kisumu Branch at Central Bank of Kenya

Job Purpose

The holder will serve as the custodian of all stores, materials, and movable assets at CBK Branches and/or Centres, ensuring accurate inventory control, secure storage, and proper record-keeping in compliance with the Public Procurement and Asset Disposal Act (PPADA) 2015 and internal control procedures under the guidance of the Inventory Manager / Deputy Manager.

Key Duties and Responsibilities

Roles and Responsibilities
Inventory Control and Reconciliation

• Receive, inspect and document incoming goods and materials against approved delivery notes and specifications to verify quality and quantity.
• Transfer received items to their respective storage shelves after receipt.
• Issue store items to authorized user departments upon receipt of duly approved issue vouchers/requisitions, ensuring items are issued accurately and promptly.
• Maintain up-to-date and accurate physical and electronic stock records (e.g., Bin Cards, Stock Ledgers, or ERP system entries).
• Implement stock rotation methods, such as First-In, First-Out (FIFO) or First-Expiry, First-Out (FEFO), to prevent losses due to expiry or obsolescence.
• Conduct periodic physical stock-taking (spot checks, quarterly, and annual counts) and reconciling physical inventory balances with ledger records, reporting any discrepancies immediately.
• Regularly inspect storage areas in the stores to ensure the highest standards of housekeeping, safety and security arrangements are achieved and maintained.
• Adhere to the laid down standard operating procedure and work instructions in stock management and storage of materials.

Asset Management

• Ensure all movable, non-consumable institutional assets (e.g., furniture, computers, equipment) are physically tagged and registered upon receipt.
• Maintain a comprehensive and accurate offline GSD Assets Register.
• Participate in the annual or periodic physical verification of assets and reconciling the findings with the Asset Register to ensure accountability.
• Compile preliminary lists of obsolete, redundant, or unserviceable materials and assets, ready for onward submission to the disposal committee.
• Collect surrendered items and facilitate transport to the designated storage area.
• Participate fully in the asset disposal processes and facilitate all attendant processes.

Documentation and Reporting

• Ensure all store documents, including goods received notes, issue vouchers, stock sheets, and asset movement and asset tagging forms, are properly filed and maintained for audit purposes.
• Prepare periodic reports on inventory levels, consumption rates, and stock status for review by the Section Manager.
• Any other assigned roles and responsibilities.

Qualifications

• Diploma in Supply Chain management, Stores Management, Purchasing and Suppliers Management or Logistics from a recognised institution.
• Be an Associate Member of the Kenya Institute of Supplies Management (KISM) OR be eligible for membership.

Work Experience

• A minimum of two (2) years of relevant experience in stores operations or inventory control, preferably within the public sector or a large organization.