Stores Assistant (Administration Assistants 2) - General Services at Central Bank of Kenya

Job Purpose

• The role holder will be responsible for receiving, storing and supporting in the management of stock materials and inventory supplies or merchandise. He/She will be responsible for compiling stock records and submitting requisitions to replenish stock in line with the section’s procedures.

Key Duties and Responsibilities
Roles and Responsibilities

• Responsible for counting, sorting, and checking incoming stock; verifies against requisitions, delivery notes or invoices.
• Review and resolve discrepancies in the delivery of goods with suppliers to ensure accuracy of records.
• Coordinate with vendors to obtain information regarding shipping status of incoming orders.
• Maintain and organize stock in a neat and presentable manner ensuring that stock is easily accessible.
• Organize and deliver goods from the store assigned to various departments where requisitions have been received and verified.
• Ensure to properly package and label stock that is being movement from the store assigned to various departments. Engage the recipient department and ensure safe delivery of the stock.
• Periodically check inventory to determine re-order levels and verify with records; requisitions standard stock items, supplies or materials.
• Prepare documentation and inventory for stock taking and other ad-hoc audits.
• Responsible for ensuring the store facility is in a good and clean status at all times. Ensure hygienic standards are maintained at all times.
• Review and report defects or repairs on the store facility to ensure timely maintenance and repairs are carried out.
• Report all potential and hazards immediately to the supervisor for guidance.
• Adhere to safety standards and ensure to work with protective gear as expected while in the working space.
• Adhere to standard operating procedures, polices and guidelines.

Qualifications

• Kenya Certificate of Secondary Education (KCSE) with a mean grade of C - (minus) and above.

Work Experience

• Two (2) years of inventory management experience in a large institution.

Competencies
Technical Competencies

• Basic IT skills and a working knowledge of inventory management systems and working knowledge of Office365 Software (MS Excel, MS Word).

Behavioral / General Competencies

• Interpersonal skills- create rapport with others and develops effective communication and team spirit with colleagues.
• Personal Motivation and Drive - commits self to work hard towards goals. Shows enthusiasm and career commitment.
• Adaptability/Flexibility - ability and willingness to be flexible, to adapt to and work effectively within a variety of changing situations and with various individuals and groups.
• Professionalism –maintains a professional approach at work and with relationships.
• Good Communication skills – both written and oral.