Stores Clerk at Ankole Grill

Main Purpose & Scope the Job

The Stores Clerk will be responsible for the receiving, storing and issuing all goods purchased, facilitating the buying of required items that are not in stock and maintaining records of all stores operations in accordance Ankole Grill policies, procedures, and standards established to ensure maximum customer satisfaction.

Overview of Key Processes

In order to maintain and guarantee the safe and sustainable provision of signature food to customers, Ankole Grill implements a systemic approach to best-in-class stores management, whereby appropriate controls, tools and procedures are applied to a variety of conditions both ambient and cold chain to help manage any consequential risks. Key processes include:

Inventory:Involves transfers into the inventory system, storing and conducting spot checks.

Receiving:Involves receiving deliveries by checking; Quantity, Specifications and Price

Issuing: Issues the goods to departments against authorized requisitions.

Description

Responsibilities

• Maintain complete knowledge of and comply with all departmental policies/service

procedures/standards.

• Maintain complete knowledge of correct maintenance and use of Finance equipment and ensure they are used only as intended.

• Receives deliveries by checking, Quantity, Specifications and Price.
• Ensures the arrangement of all goods received are put into the storage area according to the FIFO principle.
• Receive and post-delivery notes and invoices on the Inventory system.
• Issues the goods against authorized requisition.
• Verify and track received inventory and complete inventory reports and logs per Ankole Grill guidelines.
• Resolve discrepancies noted in received goods immediately.
• Communicate with proper management regarding any loss or damage to goods.
• Ensure all deliveries are received at the designated receiving area only.
• Stamp all invoices are and date them with the appropriate receiving stamp upon deliveries per Ankole Grill guidelines.
• Stamp all invoices are and date them with the appropriate receiving stamp upon deliveries per Ankole Grill guidelines.
• Conduct spot checks and advises the procurement department on minimum, re-order and maximum levels.
• Responsible for stores cleanliness, tidiness and ensure the stores are well illuminated.
• Ensure that HACCP points are taken into consideration while receiving items and must follow the Hygiene standards.
• Maintaining accurate records for all the items received at the facility including LPOs, delivery notes and invoices for traceability including authentication.
• Participating in conducting and preparation of weekly / monthly stock taking, stock reports and reconciliation; including variance stock reports and advise management.

*In addition to the above, the Stores Clerk may be given such other duties, as the Management may deem necessary.

Key Performance Indicators (KPIs)

• Out of Stock Situations as a % of Sales.
• Purchase order cycle time.
• Inventory Accuracy.
• Receiving efficiency.

Key Responsibilities Ares (KRAs)

• Inventory Management.
• 100% Quality Receiving Standards.
• Effective Food Safety Leadership.
• 100% Verification & Documentation Accuracy.
• Adherence to Occupational Safety and Health Procedures.

Education DiplomaCertificate

• Certificate / Diploma in Purchasing and Supplies Management would be desirable
• CIPS / KSM

More Details on Experience

• 3 years’ experience in a similar role preferably in the Hospitality industry in a 4 star or 5 Star establishment.
• Move, lift, carry, push, pull, and place objects weighing less than or equal to 15 kilogramsPhysical ability to frequently lift and carry materials weighing less than or equal to 15 kilograms without assistance.
• Reach overhead and below the knees, including bending, twisting, pulling and stoopin
• Customer service; by ensuring customer satisfaction through the provision of professional, efficient and effective assistance.
• Exhibits maturity and sound judgment.

More Details on Skills

• Good computer skills: Ms. Office, Inventory Management System, QuickBooks & Micros POS.
• Excellent mathematical and analytical skills.
• Creativity and innovative with good time management skills.
• Excellent English verbal and written skills and possess great interpersonal skills.
• Strong oral and written communication and organizational skills.
• Must have remarkably high ethical and integrity standards.
• Having good eye-hand-foot coordination with strong attention to detail.
• Always demonstrates strong safety awareness.
• Ability to multi-task and prioritize among different tasks for effective output.
• Enthusiastic team player, able to motivate the team when challenging situations arise.