Stores Executive – Billing & Finance Support at Flexi-Personnel

JOB PURPOSE

The candidate will be responsible for handling day-to-day store operations, maintaining inventory accuracy, managing billing activities, and coordinating with the finance team for seamless reporting and transactions.

ROLES & RESPONSIBILITIES

• Manage inward and outward movement of goods, ensuring proper documentation and stock accuracy.
• Maintain up-to-date inventory records, track stock levels, and raise alerts for reordering.
• Generate purchase bills, delivery challans, and goods receipt notes (GRN) accurately.
• Coordinate with vendors and internal teams to reconcile billing discrepancies or material issues.
• Support finance team with entry of purchase invoices, credit notes, and GST-compliant billing.
• Assist in monthly stock audits, physical verification, and reporting of discrepancies.
• Ensure that all stock items are properly labeled, stored, and easily traceable.
• Handle data entry and update ERP or store management software regularly.
• Prepare periodic reports on inventory status, billing summary, and consumption trends.
• Maintain all store records, files, and documents in an organized and auditable format.
• Collaborate with the accounts department to ensure timely vendor payments and clearances.
• Follow all safety, compliance, and process protocols related to material handling and documentation.

EDUCATIONAL QUALIFICATIONS, EXPERIENCE & SKILLS.

• Degree/Diploma in Accounting, Commerce, Business Administration, or any relevant field.
• 2–5 years of experience in stores operations with exposure to billing and basic finance.
• Knowledge of inventory control, purchase processes, and stock reconciliation.
• Proficiency in billing systems, ERP software, and MS Excel.
• Basic understanding of financial documentation such as invoices, credit/debit notes, and taxation.
• Good communication and coordination skills with vendors and internal departments.
• Ability to work independently, maintain accuracy, and meet deadlines
• Working knowledge of English and local language preferred