Supervisor – Executive Secretary at Kenya Revenue Authority (KRA)

Job Summary

To perform diversified high level administrative and secretarial support functions.

Roles and Responsibilities

• Perform administrative tasks including drafting and proof reading letters, memos, reports, and other documents.
• Receive incoming communication or memos on behalf of senior staff, review content, determine importance, and summarize and/or distribute contents to appropriate staff.
• Manage multiple or complex calendars for meetings, appointments, travel and other official commitments.
• Make travel and accommodation arrangements for executives.
• Answer and screen telephone calls, and respond to emails, messages and other correspondence.
• Professionally facilitate guests and/or clients.
• Performs office tasks including office management, maintaining records, ordering supplies etc.
• Performs other related duties as assigned.

Education requirements

• Bachelor’s degree in Business Administration or related disciplines from a recognized university.
• Training in computer and/or office administration will be an added advantage.

Related Job Experience

• At least 4 years’ experience in executive secretary and/or related role.
• Must be proficient in Ms Office with excellent typing skills.

Competencies Required

• Professional writing capabilities, including emails, memos, letters and other industry-related reports, documents and correspondence.
• Excellent time management and organization skills, especially the ability to prioritize and multitask 
• Effective and professional communication abilities, including being able to communicate with all levels of employees and clients or guests.
• Ability to work flexibly and independently, set priorities, work simultaneously on numerous tasks, use good judgement and initiative, and meet/exceed deadlines.
• Proficiency with computer systems, including experience with office management systems and Microsoft Office suite.

Person Specifications

• Proactive and results oriented individual.
• Must be a person of integrity.
• Resilient, focused and able to work under pressure.
• Motivated, dynamic and dedicated team player.
• Able to type minimum of 50 words per minute.