Supervisor, Transport & Travel & Housing at Aga Khan University Hospital

Responsibilities:

• Transport management and coordination- Managing drivers, outsources vehicles and ensuring timely & comfortable transport for clients and clear driver briefings for each assignment.
• Transport planning and coordination- Insert transport requests into the schedule by 3 p.m. for the next day and allocate drivers to respective tasks.
• Reporting and Analysis- Submit monthly transport usage reports to the finance department, ensure timely vehicle repairs as per the agreed quotation, ensure accurate invoices are received from service providers and facilitate timely payments.
•  Ensure compliance with vehicle-related laws (insurance, licensing, etc.) and comply with legal requirements for all institutional vehicles.
•  Source and negotiate for additional vehicles for large delegations, medical camps, team-building events, etc.
• Handle transport-related queries and provide solutions to complaints and ensure quality customer service.
•  Accurately process fuel and vehicle maintenance invoices
• Assist with vehicle acquisitions and disposals, ensuring a smooth handover of vehicles to staff at entry and exit.
• Oversee petty cash management and reporting.
•  Facilitate Inbound and outbound dispatches, including courier services and delivery of blood samples, both locally and internationally on a daily basis. This also includes managing delivery and courier services and postage activities.
•  Management of accidents and vehicle repairs, including coordination with insurance providers and authorized garages for timely resolution and coverage.

Requirements:

• Bachelor's   degree or Diploma in a related field (e.g. Business Administration, Transport Management, Engineering e.t.c.) from a recognized institution.
• Strong knowledge of motor vehicle mechanical systems/functions.
• Proven experience in fleet management.
• Honesty and integrity
• In-depth understanding of transport management processes
•  Excellent customer service
• Excellent interpersonal and communication skills.
• Good knowledge in transport management.
• Ability to work under extreme pressure
• Ability to work long hours and weekends