Supply Assistant - KRA at Vivo Energy

Description

Principal Accountabilities:

Drawback, Refunds and rebates

• Supporting KRA exports documentation to ensure all is per expected duty claim process
• Collating all support documents for drawback, refunds and rebate
• Computation, compilation and approval of all drawback, refunds and rebate vouchers for lodging with KRA.
• Follow up of all claims documentation for submission to KRA system and documenting rejected claim
• Support with periodic reports of exports, duty free deliveries, drawback, refunds as required from time to time

Exports Coordination

• Keep track of all VEK/SVLK Exports to ensure efficient clearance as per prevailing KPI
• Coordinate with all internal imports focal points to ensure no knowledge and process gaps and timely action by the focal points to alleviate clearance delays, demurrage and storage charges.
• Support to all business Units in VEK and SVLK when declaring exports to ensure correct documentation.

Compliance with Regulatory framework

• Maintain daily follow ups with Customs and exports Manager to ensure no negative publicity related to compliance issues and if any raise it immediately with supervisor.
• Action on all non-compliance issues raised by CSD immediately they are raised and get formal confirmations from KRA on close-out of each.
• Monitor changes in the above regulatory environment and focal points on the best way to comply.
• Conduct monthly reconciliation with KRA KOSF to ensure all imported products have been fully accounted for and captured in KRA records.
• Reconciliation of all KRA demands from Customs Services Department to ensure close-out and formal communication of the same by KRA.

Key Challenges:

• Building professional influential rapport with KRA and interpersonal skills to achieve objectives.
• Delivery of timely status reports.
• Compliance with KRA legal framework relating to this role
• Risk of penalization by KRA and the resulting need to keep very good records to mitigate.
• Challenge of ensuring effective supervision and performance of C&F agents
• Working odd hours when supervising vessels discharge

Requirements

Job Knowledge, Skills & Experience:

• Solid prior experience of customs processes
• Solid prior experience regarding drawback refunds.
• Proven analytical competencies
• Strong and effective team player.
• High integrity and strong character
• Proven communication and inter-personal skills.
• A sound understanding of accounting principles and concepts and their application and Proficient in IT especially Microsoft Office and SAP.
• A working knowledge with relevant Tax laws (East Africa Community Customs Management Act)
• Good business relationship and contacts with relevant Tax authority teams
• Good communication skills.

Competences Required:

• Demonstrated evidence of Enterprise first values - Mastery
• Income Tax / VAT/Customs & excise/EACCMA - Mastery
• Accounting skills (working knowledge of standards/practice) - Knowledge
• Displays personal effectiveness - Knowledge
• Team Working - Skill
• Correctness & integrity of figures - Skill
• Demonstrate Courage - Knowledge
• Good communications skills and ability to influence others - Skill
• Shore Officer competences - Skill