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  • Posted: Jan 1, 1970
    Deadline: Not specified
  • Vivo Energy is the Shell licensee in 16 countries in Africa. We are proud to offer our customers the very best of Shell’s high quality products and services - including supply reliability, technical expertise and unmatched customer service - in the countries where we operate. In doing so, we have in place industry-leading health and safety standards...
    Read more about this company

    Supply Assistant - KRA


    Principal Accountabilities:

    Drawback, Refunds and rebates

    • Supporting KRA exports documentation to ensure all is per expected duty claim process
    • Collating all support documents for drawback, refunds and rebate
    • Computation, compilation and approval of all drawback, refunds and rebate vouchers for lodging with KRA.
    • Follow up of all claims documentation for submission to KRA system and documenting rejected claim
    • Support with periodic reports of exports, duty free deliveries, drawback, refunds as required from time to time

    Exports Coordination

    • Keep track of all VEK/SVLK Exports to ensure efficient clearance as per prevailing KPI
    • Coordinate with all internal imports focal points to ensure no knowledge and process gaps and timely action by the focal points to alleviate clearance delays, demurrage and storage charges.
    • Support to all business Units in VEK and SVLK when declaring exports to ensure correct documentation.

    Compliance with Regulatory framework

    • Maintain daily follow ups with Customs and exports Manager to ensure no negative publicity related to compliance issues and if any raise it immediately with supervisor.
    • Action on all non-compliance issues raised by CSD immediately they are raised and get formal confirmations from KRA on close-out of each.
    • Monitor changes in the above regulatory environment and focal points on the best way to comply.
    • Conduct monthly reconciliation with KRA KOSF to ensure all imported products have been fully accounted for and captured in KRA records.
    • Reconciliation of all KRA demands from Customs Services Department to ensure close-out and formal communication of the same by KRA.

    Key Challenges:

    • Building professional influential rapport with KRA and interpersonal skills to achieve objectives.
    • Delivery of timely status reports.
    • Compliance with KRA legal framework relating to this role
    • Risk of penalization by KRA and the resulting need to keep very good records to mitigate.
    • Challenge of ensuring effective supervision and performance of C&F agents
    • Working odd hours when supervising vessels discharge



    Job Knowledge, Skills & Experience:

    • Solid prior experience of customs processes
    • Solid prior experience regarding drawback refunds.
    • Proven analytical competencies
    • Strong and effective team player.
    • High integrity and strong character
    • Proven communication and inter-personal skills.
    • A sound understanding of accounting principles and concepts and their application and Proficient in IT especially Microsoft Office and SAP.
    • A working knowledge with relevant Tax laws (East Africa Community Customs Management Act)
    • Good business relationship and contacts with relevant Tax authority teams
    • Good communication skills.

    Competences Required:

    • Demonstrated evidence of Enterprise first values - Mastery
    • Income Tax / VAT/Customs & excise/EACCMA - Mastery
    • Accounting skills (working knowledge of standards/practice) - Knowledge
    • Displays personal effectiveness - Knowledge
    • Team Working - Skill
    • Correctness & integrity of figures - Skill
    • Demonstrate Courage - Knowledge
    • Good communications skills and ability to influence others - Skill
    • Shore Officer competences - Skill

    Method of Application

    Interested and qualified? Go to Vivo Energy on to applyInterested and qualified candidates should apply using the Apply Now button below.
  • Send your application

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