Supply Chain Intern at World Vision Kenya

Job Description:

• Under the direct supervision of the Regional Supply Chain Specialist, the Supply Chain Intern is responsible for supporting the Regional Supply Chain Specialist in the delivery of critical supply chain functions within the EARO (East Africa Regional Office).
• This position plays a pivotal role in contributing to the smooth and efficient operation of the supply chain, ensuring the successful execution of various functions and tasks under the guidance of the Regional Supply Chain Specialist. The Supply Chain Intern is integral to our commitment to providing effective and streamlined supply chain management within our organization.

MAJOR RESPONSIBILITIES

• Adherence to Procurement Policies: Understanding, implementing, and maintaining World Vision's procurement policies and procedures to ensure all activities are carried out in accordance with established guidelines.
• Utilization of Provision System: Proficiently navigate and utilize the Provision online procurement system for various procurement activities, including requisition processing and tracking
• Buyer Actions: Undertake buyer actions by obtaining quotations from suppliers in response to purchase requisitions generated through the Provision system.
• Purchase Order Management: Share purchase orders with suppliers and diligently following up to ensure timely delivery of goods and services.
• Stakeholder Communication: Proactively providing feedback and updates to requesters on the status of their procurement requests, maintaining transparent and effective communication throughout the process.
• Item Catalogue Management: Reviewing and updating the Item Catalogue within the ProVision system to ensure accurate and up-to-date information.
• Document Management: Maintaining all supporting documents related to sourcing events, ensuring proper documentation and records are stored in the system.
• Master Data Management: Accurately completing master data management forms, including supplier creation, item registration (catalogue), and user provision access as required.
• Supplier Performance Monitoring: Collect feedback from internal stakeholders and user functions on supplier performance, following established Supplier Performance Management (SPM) guidelines
• Timely Responses: Proactively provide feedback and updates to requesters on their procurement requests within a maximum timeframe of 48 hours
• Any other duties as assigned

KNOWLEDGE/QUALIFICATIOND FOR THE ROLE

• Required Professional training, license, registration, and certification
• Bachelor’s Degree in Supply Chain Management, Procurement, or Business Administration, or equivalent professional qualification (advanced CIPS).
• Supply Chain Management Certificates and Membership To Appropriate Supply Chain Institutes I.e. Membership in the Kenya Institute of Supplies Management (KISM) or Certified Institute of Purchasing and Supplies (CIPS) in good standing.

Preferred Knowledge and Qualifications

• Detail-Oriented: Demonstrate a strong commitment to precision and accuracy, ensuring meticulous attention to detail in all supply chain activities.
• Interpersonal and Communication Skills: Exhibit excellent interpersonal and communication skills, fostering effective collaboration and understanding among team members and external stakeholders.
• Team Player: Actively contribute to a collaborative team environment, supporting colleagues to achieve shared goals and success. Build relationships both internally and externally to drive organizational results while respecting and leveraging differences.
• Cultural Sensitivity: Work effectively with individuals from diverse cultural, gender, and background backgrounds, promoting an inclusive and respectful work environment.
• Coordination: Demonstrate the ability to coordinate tasks and activities efficiently to ensure seamless supply chain processes.
• Fast Learner: Display a proactive approach to learning and adapting to new processes and technologies, swiftly acquiring the necessary knowledge and skills.
• A recent Graduate having graduated no earlier than 2022 from a recognized University