Internships at World Vision Kenya

Key Responsibilities:

Project Planning, Coordination, Implementation and technical guidance

• Responsible for the implementation of all theproject activities in accordance with the set youth ready guidelines
• Ensure integration of Youth activities and Economic Empowerment sectors as well as other area program interventions
• Work closely with the Cluster Manager to ensure that the appropriate controls are in place to realize effective, quality and timely project delivery in

Quality Assurance

• Monitoring, Reporting and Documentation
• Supervise and monitor project interventions in strict adherence to WV Kenya, Kenya government & donor regulations and other agreed standards.
• Develop monitoring plan with communities and partners agreeing on the required standards for monitoring, with support from the M&E specialist.
• Undertake regular project progress review meetings with staff and communities Ensure project data is captured, validated and updated on horizon

Advocacy, Engagement, Networking and Partnerships

• Work with Nairobi City County Government and to leverage on financial and human resources to enhance synergy for project sustainability
• Participate in County Sector Technical Working groups and forums at the Sub-County and Ward levels as will be appropriate.
• Enhance partnerships with government and private partners to leverage on technical capacity development for youth, financial services and market access

Capacity Building

• Ensure the capacity of partners (Saving groups, CBOs, Youth Groups, Youth bunges) is built to enable them effectively intervene in economic empowerment initiatives appropriately
• Establish specific capacity building methodologies for effective delivery & sustainability of project interventions
• Take lead in project staff and community capacities development through trainings

Others

• Perform any other duty as assigned by the supervisor Participate in daily morning devotions

KNOWLEDGE, SKILLS & QUALIFICATIONS

• At least four years on job experience and specialties in positive youth development, economic empowerment projects including gender mainstreaming
• Experience in coordinating multi-sectoral programs
• Highly flexible and organized, able to coordinate government and private sector players for effective support and implementation of program interventions
• Must have a good understanding of the different systems of youth positive development.
• He /she must have ample experience in capacity building, public relations, be a strong team player and have good coordination skills
• Ability to design and conduct assessments, surveys, and information management
• Experience in working with partnerships, including county governments, civil society, donors and local community’s structures;
• Cross-cultural sensitivity, flexible worldview, and ability to work with a wide range of people from different backgrounds in a complex urbna environment
• Minimum of a Bachelor Degree in development studies/commmunity development/sociology/ business management from a recognized university
• A postgraduate training in project management, monitoring & evaluation, Economics, Agriculture or related field will be an added advantage.
• Good understanding of World Vision and sphere standards.
• Experience working with NGOs will be an added advantage
• Knowledge on Gender and Social Inclusion with additional training or skills in gender mainstreaming / integration is an added advantage

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Job Description:

• Under the direct supervision of the Regional Supply Chain Specialist, the Supply Chain Intern is responsible for supporting the Regional Supply Chain Specialist in the delivery of critical supply chain functions within the EARO (East Africa Regional Office).
• This position plays a pivotal role in contributing to the smooth and efficient operation of the supply chain, ensuring the successful execution of various functions and tasks under the guidance of the Regional Supply Chain Specialist. The Supply Chain Intern is integral to our commitment to providing effective and streamlined supply chain management within our organization.

MAJOR RESPONSIBILITIES

• Adherence to Procurement Policies: Understanding, implementing, and maintaining World Vision's procurement policies and procedures to ensure all activities are carried out in accordance with established guidelines.
• Utilization of Provision System: Proficiently navigate and utilize the Provision online procurement system for various procurement activities, including requisition processing and tracking
• Buyer Actions: Undertake buyer actions by obtaining quotations from suppliers in response to purchase requisitions generated through the Provision system.
• Purchase Order Management: Share purchase orders with suppliers and diligently following up to ensure timely delivery of goods and services.
• Stakeholder Communication: Proactively providing feedback and updates to requesters on the status of their procurement requests, maintaining transparent and effective communication throughout the process.
• Item Catalogue Management: Reviewing and updating the Item Catalogue within the ProVision system to ensure accurate and up-to-date information.
• Document Management: Maintaining all supporting documents related to sourcing events, ensuring proper documentation and records are stored in the system.
• Master Data Management: Accurately completing master data management forms, including supplier creation, item registration (catalogue), and user provision access as required.
• Supplier Performance Monitoring: Collect feedback from internal stakeholders and user functions on supplier performance, following established Supplier Performance Management (SPM) guidelines
• Timely Responses: Proactively provide feedback and updates to requesters on their procurement requests within a maximum timeframe of 48 hours
• Any other duties as assigned

KNOWLEDGE/QUALIFICATIOND FOR THE ROLE

• Required Professional training, license, registration, and certification
• Bachelor’s Degree in Supply Chain Management, Procurement, or Business Administration, or equivalent professional qualification (advanced CIPS).
• Supply Chain Management Certificates and Membership To Appropriate Supply Chain Institutes I.e. Membership in the Kenya Institute of Supplies Management (KISM) or Certified Institute of Purchasing and Supplies (CIPS) in good standing.

Preferred Knowledge and Qualifications

• Detail-Oriented: Demonstrate a strong commitment to precision and accuracy, ensuring meticulous attention to detail in all supply chain activities.
• Interpersonal and Communication Skills: Exhibit excellent interpersonal and communication skills, fostering effective collaboration and understanding among team members and external stakeholders.
• Team Player: Actively contribute to a collaborative team environment, supporting colleagues to achieve shared goals and success. Build relationships both internally and externally to drive organizational results while respecting and leveraging differences.
• Cultural Sensitivity: Work effectively with individuals from diverse cultural, gender, and background backgrounds, promoting an inclusive and respectful work environment.
• Coordination: Demonstrate the ability to coordinate tasks and activities efficiently to ensure seamless supply chain processes.
• Fast Learner: Display a proactive approach to learning and adapting to new processes and technologies, swiftly acquiring the necessary knowledge and skills.
• A recent Graduate having graduated no earlier than 2022 from a recognized University

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Job Description:

• The People & Culture Internship program offers you a comprehensive learning experience within the P&C department. It encompasses various HR functions not limited to talent acquisition, employee development, benefits Management, records management among others. Active involvement in P&C initiatives allows you to contribute fresh perspectives and make a tangible impact on the organization's People & Culture goals. This internship also includes mentorship from seasoned other P&C team members, exposure to HR technology, and participation in projects, fostering professional growth and confidence.
• Furthermore, the internship will facilitate valuable networking opportunities, connecting you with HR experts, peers, and potentially senior leaders. Beyond enhancing resumes, participants acquire essential soft skills through workshops and training sessions. As a result, the internship not only prepares the selected intern for HR careers but also provides a deep understanding of the organization's People & Culture, making it a pivotal milestone in the intern’s career.

MAJOR RESPONSIBILITIES

Statutory Management support

• Ensure the remittance of NHIF; NSSF, NITA and HELB and other staff contributions are made to the relevant authorities by 9th of every month
• Ensure statutory files are also updated with remittance advices or any other proof of remittance
• Mandatory staff deductions are remitted to the relevant bodies by 9th of every month and their records are upto date with the payments

On boarding and staff exits Management

• Collaborate with HR and department heads to prepare orientation schedules for new staff members.
• Track the onboarding process to ensure it is done to completion
• Staff receive complete orientation pack on arrival
• New staff are fully oriented within one month of reporting.

Administer and support in the management of National Staff benefits scheme

• Assist with timely member enrolment and deletion processes.
• Provide support in liaising with the underwriter/broker for staff reimbursements.
• Support in member education sessions
• Support in the filing and updating staff records with scheme membership documents
• All staff are onboarded on the medical cover
• All staff are well conversant with their medical benefit
• Reimbursement are paid to staff within 14 days

International Assignee’s- Resident Documentation process

• Facilitate Work permit renewal applications for international staff and their dependents on EFNS
• Update the resident permit database that all international staff and dependents have valid documentations on a timely basis.

Record Keeping

• Help maintain staff records in both physical and digital formats
• Ensure staff files are organized and complete in accordance with audit requirements.
• Ensure all statutory documents/policies are signed and in staff files
• Assist with drafting visa letters, bank letters, and processing travel insurance documents.
• Update staff lists on a regular basis.
• Updated employees file with all relevant documents in place
• Easy retrieval of information
• Maintain a track sheet of employee information that needs to be updated on an annual basis

Any other assigned roles

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

• Holds a Bachelors (e.g., Human Resources, Business Administration) degree obtained within a year of the internship program and other relevant qualification from a recognized and accredited university.

Required Education, training, license, registration, and certification

• Registered with IHRM

Preferred Knowledge and Qualifications

• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office applications.
• A recent Graduate having graduated no earlier than 2022 from a recognized University.
• Bachelor's Degree in Human Resources Management
• Proficient in computer skills
• Eagerness to learn and contribute to HR functions.
• Strong Christian values
• Are nationals from Kenya
• Confident, articulate, detail-oriented and organized
• Enthusiastic and ready to learn
• Passionate about serving vulnerable people, especially children
• Adaptable and sensitive to the different contexts in which WV EAR works
• Able to work within a multi-cultural environment
• Willingness to be champions of safeguarding and protecting people and children we work with

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Key Responsibilities:

Planning

• Advise on all procurement related matters.
• Facilitates across all parties the timely resolution of issues that could impact meeting the needs of the requestor and communities.
• Identify alternative supply sources for materials / services not under contract
• Ensure safe delivery and receipt of ordered goods and services.
• Resolve conflicts of deliveries where they occur amongst suppliers

Strategic Sourcing

• Execute the Market Assessment and Supplier Pre-Qualification process as per the set guidelines based on the set guidelines for the assigned categories.
• Manage the RFQ/RFP Process including baselines & price survey methodologies as per the approved framework for the assigned categories.
• Lead negotiations for the assigned Categories.
• Supervise the procurement processes and Assistance work relating to sourcing.
• Preparation of Procurement Committee submission documents to ensure their comprehensiveness to allow an informed decision-making process.
• Facilitate Purchasing Committee meetings and ensure that proper documentation is maintained

Supplier Contact Relationship & Management

• Accurately complete the master data management form (or contract/supplier register)
• Monitor and complete contract close-out, renewal or retender, as appropriate for the assigned commodities.
• Ensure that contractual conditions and performance indicators are understood by the suppliers.
• Identify & resolve or escalate contract-related issues both internally and externally.
• Analyze supplier performance based on customer feedback information & other sources and coordinate with supplier for improvement.

Procurement Execution

• Receive incoming Purchase Requisitions (Pending Buyer Action), verify specifications are clear, conduct sourcing event if required items are not already on contract, update the PR with actual supplier record and release PR for approval.
• Follow Procurement Polices and guidelines in Supplier Award decisions under the applicable threshold.
• Manage PO Change requests coordinating with Requesters, Budget Owners and Suppliers
• Consolidates all required documentation for presentation to Finance for timely supplier payment for materials and services delivered

Data Management & Analysis

• Collect and analyze organization-wide data to support decision-making
• Provide support in the design of the business metrics to monitor SCM performance and alerting management when the performance trigger is violated
• Conduct spend analysis to support strategic sourcing activities, and Supplier Relationship Management
• Prepare summary report of supplier bid responses for Procurement Committee award decision meetings
• Track and analyze procurement performance and savings against established target levels 

Process, Procedure & Policy

• Conduct all procurement related tasks as per the approved procurement policies, processes and guidelines.
• Advice management regarding any challenge / risks / impractical guidelines.
• Collect customer feedback relating to the policies, processes and guidelines, and report to NO Management for improvements or change,
• Review with Partners / Sub-Grantees, their SCM Policies, procedures and etc. to identify any gaps, document them under assessment reports, and capture under capacity building plans

Systems Development & Implementation

• Collect and collate useful data which can be used to improve the general systems established and communicate this information to immediate Supervisor

Control & Compliance

• Conduct supplier pre-qualification for all new-suppliers and maintain records.
• Participate in development of risk identification & assessment tools, registers and other tools and assessing SCM and contractual risks for procurements of goods, works or services.
• Maintain proper filing and record keeping as per the guidelines set by the management.
• Coordinate with Requesters to close out open POs in a timely manner.
• Implementation of agreed audit recommendations in the procurement process as per the guidance given by the HoD.
• Participate in process to Review Partners / Sub-Grantees, internal control system in the procurement process to identify any gaps, document them under assessment reports, and capture under capacity building plans.
• Periodically monitor the progress on implementation of recommendations and update the management of all parties

Training & Capacity Building

• Coordinate, participate in, and/or train staff from Supply Chain Staff and other WVI Departments on WVI Procurement Policies, Processes, and Systems
• Conduct Partners' / Sub-Grantees' capacity assessment and capacity building plans as per set framework / guidelines.
• Train the Partners / Sub-Grantees based on the approved capacity building plan, monitor progress. Coordinate with internal stakeholders in monitoring the progress and submit progress reports to the management

Any Other

• Participate in committee & Task forces requiring security input or guidance. 
• Any other duty that may be assigned by the supervisor or designee 

KNOWLEDGE, SKILLS & EXPERIENCE/QUALIFICATIONS FOR THE ROLE

• University degree in Business Administration, Procurement or similar degree, or equivalent experience
• Post graduate qualification in Purchasing and Supplies Management from CIPS Level 4
• At least 4 years' experience in Procurement or Supply Chain Computer literate with excellent working knowledge in MS Office.
• Experience in working with Enterprise Resource Platform (ERP’s)
• A member of Kenya Institute of Supplies Management (KISM)
• High professional ethics and integrity
• Good interpersonal and organizing skills
• Must be a committed Christian, able to stand above denominational diversities
• Strong communication skills.
• Experience working in the INGO at a similar role is an added advantage

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JOB PURPOSE

• The Regional Resource Development Graduate Intern will provide administrative, Grant Acquisition Analysis and documentation. The role is aligned with the East Africa Region and Partnership Strategy, Our Promise 2030, Going Further Than We Imagined. The role will support the achievement of Grant Acquisition strategy 2025.
• In this role, the intern will gain valuable hands-on experience in administrative tasks, grant acquisition analysis, and documentation. This practical experience will not only enhance his/her skills but also provide a deep understanding of the processes and intricacies involved in resource development within the East Africa Region. By actively participating in these tasks, the intern will contribute to personal growth and professional development, allowing them to build a strong foundation for a career in resource development or a related field.

MAJOR RESPONSIBILITIES

Monitor and Report Field Office Progress

• Schedule, send the agenda and take meeting notes for dissemination and filing in Box for Grant acquisition an ad Management GAMHUB quarterly calls, one- on-one FO meeting with RRDD and the RDU bi-weekly catch-up calls
• Update the EAR, FO and external partners contact list
• File and organize the EAR GAM documents in Box

Research and Analysis (Influence)

• Coordinate information collection for capacity statement development
• Update the Grant Opportunity Acquisition Tracking (GOAT) report for further review with the RRDD

Administrative Support, Planning and Reporting

• Prepare the draft budget, agenda and logistics (flights, accommodation, meals, ground transport, RDU material, passports and visas) for WV EAR RDU internal and external meetings, workshops, launches, conferences or forums
• Support knowledge EAR GAM knowledge management site and the teams channels documents.

EAR GAMHUB correspondent

• Survey NOs, RO, and SOs to attain their priorities, assess the results, identify key experts throughout the partnership to address their concerns, and coordinate development of the agenda
• Coordinate logistics and accommodation of local and international attendees the Come up with the Agenda for the meeting in collaboration with the RDU Team
• Develop a GAM HUB Report and Action Plan to disseminate to all stakeholders

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

• Knowledge on emerging global trends, resource mobilization, community development and fragile contexts.
• Experience planning and organizing workshops or forums for participants in multiple countries.
• Excellent communication (written and oral) and interpersonal skills, particularly in a cross-cultural environment
• Planning and organizational skills and ability to prioritize multiple activities
• Experience in data analysis

Required Education, training, license, Registration, and certification

• Bachelor’s or master’s degree in social sciences, economics or any other related fields

Preferred Knowledge and Qualifications

• Capabilities – achieving, thinking, self-managing, relational, networking and collaboration and humanitarian diplomacy.

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JOB PURPOSE

• The role, located in the East Africa regional office, intends to influence development and use of needs-based research and information for knowledge building, generation and sharing by building the capacity of young professionals following on intentional capacity building and coaching sessions, integrated with their journey in Christianity. More so, the role shall work closely with the Strategy and Programme Quality department, with the support and coaching of the Monitoring and Evaluation Advisor, and in collaboration with other unit teams and leaders to support in the implementation and tracking of the partnership/regional office learning agenda. The role shall support, in collaboration with other units, in re-designing and updating the World Vision International intranet (wvcentral) with up-to-date communications, impact and strategic information; tracking the implementation of Box project for timely document updates that would ensure ease of access and collaboration within (and across) teams.
• The role will work closely with the regional M&E Advisor in ensuring implementation of quality research and generation of timely analysis on context (desired topics) enabling learning and agility in programming. Such information will be used in the development of proposals and for pitching by the Regional Leader and the Senior Leadership Team.  

MAJOR RESPONSIBILITIES

Support documentation and learning

• Supporting mapping of NO and regional researches in line with Research Agenda and Plans
• Supporting the development of summary research findings with the related offices and/or units
• Reviewing research and learning reports for quality and compliance to set standards
• Conducting research on various topics and subjects as assigned including in providing data on indicators of interest
• Documenting research recommendations and track their implementation enabling agility in programming
• Providing technical support for quality research where appropriate
• Supporting in packaging learning information and publications
• Supporting quality documentation of regional learning forums

Support review, updating and tracking Knowledge Management platforms

• Providing technical support in content development in the Strategy and Programme Quality and other departments
• Supporting in the review of files and resources updated in Knowledge Management platforms, ensuring their quality and usability.
• Collaborating with Knowledge Management Champions in updating resources on related KM platforms
• Supporting the design and review of the Knowledge Management site (i.e., in wvcentral)
• Tracking the implementation of Knowledge Management in line with the Critical to Quality framework
• Supporting in setting up and managing Box folder structures and naming in compliance to the WVI EARO Knowledge Management Protocol

Support capacity building

• Providing technical support in the use of Box and other Knowledge Management platforms including wvcentral, MS Teams, and Onedrive amongst others
• Supporting staff orientation on the use of KM platforms

Others (5%)

• Adherence to Ethical and Regulatory Standards: Following ethical guidelines, ensuring research practices align with established standards and regulations.
• Perform any other duty as may be assigned by supervisor or designee from time to time
• Participate and contribute in committees and task forces as may be signed from time to time

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

• Bachelor’s Degree in research related courses including but not limited to: Statistics, Economics, Data Science, Project Management or in any related field of study. 
• Demonstrate ability to integrating Faith and development in work and life

Required Education, training, license, registration, and certification

• Must have good interpersonal and communication skills.
• Must be well respected in society for Christian values and professionalism.
• Good knowledge and commitment to WV’s ethos, philosophy of work and CORE documents.
• Demonstrated Leadership skills evidenced by previous leadership roles in a church, Christian Union and/or para church organization.
• Must possess sound biblical beliefs.

Preferred Knowledge and Qualifications

• Strong organizational skills, independent judgment, and the ability to be flexible as the demands and priorities change.
• Commitment to continuous learning and willingness to keep abreast of new developments in the field of development.
• Strong interpersonal skills, as well as written and verbal communication skills.
• Graduates who are practicing Christians from bible believing and recognized church or fellowship.
• Graduates who are willing to commit their time on the program for the entire year.
• Graduates with demonstrated good character, honesty, high competency and generally in good physical and emotional health.

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JOB PURPOSE

• To influence quality and fidelity of programming by building the capacity of young professionals following on intentional capacity building and coaching sessions, integrated with their journey in Christianity. More so, the role will provide support to Monitoring and Evaluation unit to coordinate Planning, Monitoring, and Evaluations processes for evidence-based programming, accountability and learning while maintaining comprehensive M&E systems for the East Africa region.
• The role shall be integral in ensuring collation of quality impact data, visualization and sharing on the regional impact platforms including WV central, and supporting the Field Offices towards quality and agile needs-based programming, in reference to well documented and intelligent information from across the region. This role shall enhance innovation managing online data collection and management tools including Kobo Collect, ODK, etc. targeted to influence quality and timely impact data.

MAJOR RESPONSIBILITIES

Provide technical support in planning, monitoring and database management

• Support review of sampled standardized monitoring forms from National offices
• Support in the creation and collation of appropriate Annual outcome and reach data from Field Offices
• Support analysis, aggregation and synthesis of impact, monitoring and evaluation data across the Field Offices and reporting
• Support in the review of sustainability and Transition plans where appropriate
• Support in the review of assessment, baseline and evaluation design documents and related reports
• Support FOs in collaboration with IT on the utilization of online data collection and management tools including Kobo Collect, ODK etc.
• Support indicator reviews and scale up for Our Impact Our Story impact reporting
• Contributing to brainstorming sessions, proposing ideas, and participating in discussions aimed at innovation or improvement within the region.
• Support the establishment of regional office data management system and dashboard for reach and impact data

Support quality assurance in programmes and projects

• Support in the management of monitoring and evaluation systems (Horizon, new Amp Impact, and other online systems that will generate timely information and feedback to all stakeholders).
• Support the review of sampled programme impact reports across the Field Offices
• Support the Field Offices in conducting Data Quality Assessment
• Support programme level monitoring, support visits and data verification
• Support FOs towards timely and submission of annual programme plans and budgets, DIPs, ITTs and Area Programme Narrative

Support the review of programme design and transition documents

Support Capacity Building

• Support Monitoring and Evaluation in capacity building initiatives for compliance and alignment to LEAP framework guidelines, principles and standards for regional programmes and projects
• Coordinate and support training of the new OIOS monitoring system to the Field Offices

Other

• Perform any other duty as may be assigned by supervisor or designee from time to time
• Participate and contribute in committees and task forces as may be signed from time to time

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

• Bachelor’s Degree in Statistics, Economics, Data Science, Project Management or in any related field of study.
• Demonstrate ability to integrating faith and development in programming.
• Should demonstrate ability to work in community contexts and some of which can be multicultural, multidenominational, multi-faith, Interfaith and or fragile environments

Required Education, training, license, registration, and certification

• Must have good interpersonal and communication skills.
• Must be well respected in society for Christian values and professionalism.
• Good knowledge and commitment to WV’s ethos, philosophy of work and CORE documents.
• Demonstrated Leadership skills evidenced by previous leadership roles in a church, Christian Union and/or para church organization.
• Must possess sound biblical beliefs.

Preferred Knowledge and Qualifications

• Strong organizational skills, independent judgment, and the ability to be flexible as the demands and priorities change.
• Commitment to continuous learning and willingness to keep abreast of new developments in the field of development.
• Strong interpersonal skills, as well as written and verbal communication skills.
• Graduates who are practicing Christians from bible believing and recognized church or fellowship.
• Graduates who are willing to commit their time on the program for the entire year.
• Graduates with demonstrated good character, honesty, high competency and generally in good physical and emotional health.

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The purpose of role:

• Humanitarian Emergency Affairs (HEA) Capacity Building Specialist manages the regional surge capacity for disaster responses and support the improvement of disaster management capacity across the South Asia Pacific (SAP) region primarily through managing the Regional Disaster Management Team (RDMT) and supporting the development and implementation of National Office (NO)s’ Humanitarian Emergency Affairs (HEA) and Disaster Management capacity building plans which will include but not limited to the development and capacity building of National Disaster Management team (NDMT)s.

Major Responsibilities:

Strategy (10%)

• Contribute to the development of South Asia Pacific HEA regional strategic guidance and annual business plans, in support of and in alignment with SAP and Global Center Disaster Management (GCDM) strategies.
• Support the development of annual capacity building plans of National Offices in South Asia Pacific based on the results of the Disaster Management scorecard analysis, and in alignment with the NO strategies and as well as the South Asia Pacific HEA strategic guidances.
• Engage in the development of partnership strategic guidances and resources on capacity building and organisational development for HEA and Disaster Management.

Management (20%)

• Manage deployment services and ability of the RDMT through management of competency, availability, access and utilization of the RDMT members.
• Manage surge capacity prepositioning and deployment for declared emergency  responses in the South Asia Pacific region and beyond through management of competency, availability, access and utilization of RDMT, NDMT and Emergency Roster Subject Matter Expert (SME)’s  if needed
• Manage stakeholder expectations on deployment/capacity building engagement in alignment with deployment/engagement TORs, Global Deployment Policy and RDMT Memorandum of Understanding.
• Support the Response offices in  development of deployment/engagement TORs and ensure completion of End-of-Deployment/Engagement Appraisals for RDMT and Emergency Response (ER) SME’s from the South Asia Pacific region in collaboration with People & Culture (P&C) assigned in the Response and or Response Supervisor
• Coordinate deployment/capacity building engagement mechanism in the South Asia Pacific region in collaboration with Global Humanitarian Surge Specialist and GCDM Capacity Building Technical Director
• Facilitate access to staff care and other appropriate support during and after deployments/engagements for RDMT and ER SMEs from the South Asia Pacific region.

Technical Support (20%)

• Provide technical support to the design and implementation of NO HEA and/or Disaster Management capacity building plan.
• Provide technical support to the design and implementation of NDMT capacity building plan of Field Offices
• Ensure that NOs have access to appropriate technical support during the design and implementation of national-level HEA and/or Disaster Management capacity building events including experiential-based events such as simulation exercises and learning labs.
• Provide technical support to the development of national –level deployment policies and procedures in coordination with the NO and regional P&C units. 

Operational & Capacity Building Support (20%)

• Lead the design and implementation of RDMT capacity building plan, personal development plans to ensure learning and growth
• Lead the design and implementation of regional surge capacity building plan.
• Coordinate and collaborate with regional and global sector specialists, other line ministries, programme effectiveness, Communications, Finance, Security and P&C during the implementation of regional surge capacity building plan.
• Lead and coordinate all regionally-managed capacity building events including but not limited to the RDMT Annual Workshop and the RDMT Selection Event.
• Ensure that all regionally-managed capacity building activities are implemented within the plans and budgets, and are reported to relevant donors.
• Manage mentoring/coaching programme for the RDMT members.
• Manage RDMT’s Community of Practice MST channel
• Provide capacity building support to NO P&C personnel in relevant areas within disaster management and responses in collaboration with regional P&C.  

Knowledge Management (5%)

• Ensure that response learning events and reflection of capacity building events are well documented, disseminated and utilized to inform capacity building strategic guidances and annual plans, and increase understanding for better policies and practices within the South Asia Pacific region, the partnership as well as the wider humanitarian sector.
• Facilitate a research agenda that highlights and demonstrates WV’s credible voice in effective Disaster Management capacity building and organisational development.
• Facilitate the development of capacity building resources including E-learning resources in collaboration with Global Center-HEA as well as regional and Global Center-P&C.
• Facilitate mutual learning and collaboration between NOs within the South Asia Pacific region and with other region in WV partnership and other regional external networls
• Contribute to HEA annual reports and other reports relevant to capacity building and organisational development.

Quality Assurance (5%)

• Promote the embedding of core humanitarian standards, quality, accountability and learning into all dimensions of disaster management throughout the Asia Pacific Region
• Support leadership in identifying and accessing capacity building opportunities that address disaster management ministry quality and accountability issues in NOs.

Internal Liaison & Coordination (5%)

• Coordinate the sharing of better practices and lessons learned in capacity building and organisational development with the HEA community of practice.
• Participate in strategic partnership forums, working groups and networks that have a direct impact on the management and implementation of the HEA and disaster management capacity building plans.
• Contribute to regional ministry integration through effective networking with TD, Advocacy, Sectors and Support Functions including P&C, Finance, Communications and Security in SAP, and Global Center.

External Relations (10%)

• Support active engagement with the UN and other international organizations, government agencies, donor agencies, media, partners and communities to enhance World Vision’s understanding on the humanitarian emergency needs.
• Provide support to NO HEA teams in engaging with  external training providers, resource persons and donors.
• Support in maintaining good external relations with key regional humanitarian agencies to foster collaborative relationship and network in addressing disaster management and response capacity issues in Asia Pacific region.
• Develop and maintain external relations with key international learning and research institutions to enhance organisational learning and the achievement of regional strategies.

General (5%)

• Work closely with other South Asia Pacific HEA Team members to support the achievement of South Asia Pacific HEA strategic guidances and annual business plans.
• Perform any other tasks assigned by Regional HEA Director.

QUALIFICATIONS:

Education

• Bachelor degree qualifications and/or professional qualification in Social Science, International Development or relevant field

Experience and other qualifications

• At least 3- 5 work years’ experience in Humanitarian and/or Disaster Management programming
• Direct experience in capacity building and organizational development
• Competent in the use of Microsoft Office computer programs including Word, Excel and PowerPoint
• Knowledge of Humanitarian Emergency including humanitarian charter, laws and standards
• Understand minimum standards in SPHERE, Red Cross Code of Conduct, People in Aid, Child Rights
• Understanding WV vision, mission and HEA standards
• Strong analytical, organizational, collaborative and facilitation
• Self-managed, creative and has initiative
• Familiarity with bilateral donor proposal writing and reporting standards (USAID, AIDAB, ECHO, AUSAID, ECHO etc.)
• Cross cultural skills