Supply Chain Management Assistant/Officer at Water Services Regulatory Board

Job Specification:
Duties and responsibilities at this level are as follows, assisting in:

1. Issuing of goods to the users; 
2. Participating in stock-taking exercise; 
3. Participating in the inspecting and checking of invoices before handing them over to the Finance Department for payment; 
4. Arranging of goods in the store.
5. Preparing and follow up of LPOs and LSOs.
6. Ensuring that goods in stores are properly stored.
7. Preparing monthly, quarterly, and annual unit and statutory reports; 
8. Preparing to publish and distributing procurement opportunities through quotations, proposals, and tender invitations; 
9. Implementing E-procurement and Quality Management Systems (QMS); 
10. Preparing and implementing procurement policies, procedures, and work instructions for approval by the Manager, Supply Chain Management; 
11. Preparing and submitting quarterly reports to PPRA and the relevant institutions;
12. Implementing the Presidential Directive on 30% on all governmentprocurement to Youth, Women and Persons with Disabilities; 
13. Undertaking an annual Board of Survey to establish items for disposal.
14. Performing secretarial duties (upon delegation from the Manager, Supply Chain Management) of respective procurement committees;
15. Developing a monitoring mechanism for the implementation of contracts and supplier appraisals; 
16. Coordinating the disposal of unserviceable and obsolete stores;
17. Verifying quotations and tender documents for approval by the Principal SCM before the bidding process; 
18. Preparing and follow up of LPOs and LSOs; 
19. Carrying out market surveys; 
20. Implementing computerized procurement management systems; and
21. Assist in reviewing and updating the supplier list periodically. 
22. Advising the inspection and acceptance committees and provide secretarial services to the committee; 
23. Advising the inspection and acceptance committees and provide secretarial services to the committee; 
24. Raising Goods Received Note (GRN) and Inspection Certificates for goods accepted; 
25. Issuing of goods to the users and replenishment of store inventory.
26. Participating in the preparation, opening and evaluation of quotations; 
27. Participating in identification, boarding and disposal of stores items; 
28. Advising on quarterly stock levels; and

Person Specification:
For appointment to this grade, a candidate must have:

• Bachelor’s degree in Procurement and Supply Chain Management, Business Management, Business Administration, Economics, Commerce, or a related field from a recognized institution.
• At least two (2) years relevant work experience or entry level for Wasreb Grade 6 for degree holders.
• Be registered as a member of the Kenya Institute of Supplies Management; 
• Meets the requirements of Chapter Six of the Constitution of Kenya; and 
• Proficiency in computer applications.