Supply Chain Management Officer at Kenya Film Classification Board (KFCB)

KFCB HR/7/2021

Terms of Service: Permanent & Pensionable

Job Grade: KFCB 6

Job Purpose: Responsible in the purchase of goods, works and services for various user departments at the right price, quality, quantity and from the right source.

Responsibilities;

1. Ensuring quality goods and services from the suppliers to maintain the standards of the procurement function;
2. Maintaining and updating a list of registered suppliers;
3. Ensuring efficient discharge of inventory activities, disposal of stores and equipment;
4. Ensuring safe custody of all procurement records;
5. Implementing existing regulations, procedures and procurement manual;
6. Supervising staff;
7. Participating in preparation of procurement and disposal plans;
8. Shortlisting registered/ prequalified suppliers;
9. Preparing and dispatching of tender documents, quotations, request for proposals and expressions of interest;
10. Sourcing for goods, works and services as per the procurement law;
11. Participating in bid opening and analysis;
12. Raising purchase orders for goods and services for approval
13. Assisting in undertaking market surveys to ensure value for money;
14. Liaising with suppliers to ensure timely delivery of goods, works and services;
15. Responsible for safety of stores and prompt filing of stores documents;
16. Processing and forwarding invoices to Finance and Accounts for payment;
17. Assisting in preparation of stores projections;
18. Preparing weekly and monthly stores reports; s) Liaising closely with relevant office on repair works and general maintenance of offices, equipment and servicing of vehicles to provide efficient and effective support services;
19. Reconciling delivery of goods and services and ensuring accurate delivery;
20. Participating in disposal of stores and equipment in accordance with the laid down regulations and procedures;

Specifications/Requirements for Appointment;

• Bachelor’s degree in any of the following disciplines; Supply Chain Management, Economics, Commerce, Procurement and Supplies Management, Business Administration, Logistics or equivalent qualification from a recognised institution;
• Diploma in Supplies Management or equivalent qualification from a recognised institution;
• Proficiency in Computer applications