Supply Chain Officer at Chevaywa Technical and Vocational College

Reference Number: CTVC/SCO/01/26 (1 POST)

Position Summary

Reporting to the Principal. The Supply Chain Officer shall be responsible for providing leadership in procurement issues of the institution. They will be responsible for coordination of procurement and disposal processes in accordance to Public Procurement and Asset Disposal Act 2015 and Regulation 2020.

Key Duties and Responsibilities

• Consolidates annual procurement and disposal plans
• Maintain and continuously update lists of registered suppliers, contractors and consultants in various specific categories
• Provide a signed professional opinion to the accounting officer on the procurement or asset disposal proceedings
• Arrange for occasional visits of inspection to the stores, at least quarterly in each calendar year
• Prepare draft contracts and Monitor contracts to ensure implementation in accordance with terms and conditions
• Take custody and monitor application of tender security, performance security, and professional indemnity certificate
• Prepare monthly progress report of all procurement contracts and submit to the accounting officer
• Ensure that all stores purchased are received and taken on charge
• Ensure that stores are not allowed to suffer deterioration from any preventable cause
• Conduct quarterly and annual stock taking
• Certify the invoices and payment vouchers to suppliers
• Verify that available stock levels warrant initiating a procurement process
• Develop and implement procurement, inventory, and distribution strategies
• Ensures compliance with procurement regulations and best practices

Requirements for Appointment

• Bachelor's Degree in commerce, business administration (supplies management), economics, procurement and supplies management or their equivalent
• Diploma in Supply Chain Management or its equivalent from a recognized institution
• CIPS/CPSP certification level 2
• Must have valid practicing licence from the professional body
• Must be in good standing with the professional body
• Must be registered with relevant professional body (KISM/CIPS)
• Minimum three (3) year experience in store keeping and or inventory management
• Computer Skills
• Fulfil the requirements for Chapter six (6) of the Constitution