Vacant Positions at Chevaywa Technical and Vocational College

Reference Number: CTVC/FO/01/26 (1 POST)

Position Summary

Reporting to the Principal, The Finance Officer oversees all aspects of financial planning, reporting, control, and resource utilization to ensure long-term financial viability. The Finance Officer provides strategic and operational leadership to the Finance Department, ensuring effective, professional, and customer-oriented financial services to Chevaywa Technical and Vocational College and its stakeholders.

Key Duties and Responsibilities

• Ensure optimum resource allocation and utilization of assets
• Support income generation initiatives and identify opportunities for improving efficiency and expanding revenue streams
• Ensure systems, policies, and controls are in place to uphold the highest standards of financial integrity
• Provide effective leadership and management of the Finance Department and ensuring high quality customer focused services
• Oversee preparation of accurate and timely financial and management reports, ensuring monthly, quarterly, and annual results are monitored and shared with relevant governance bodies
• Provide financial leadership and advice to the management by ensuring they understand the financial implications of decisions
• Oversee internal and external audit processes, ensuring recommendations are implemented effectively
• Lead the preparation of annual budgets and operational plans in consultation with management and budget holders
• Presentation of period management report to the finance committee and the management board and on need basis
• Ensure compliance with IFRS and institutional financial policies
• Grants and donations: Oversee the setup, accounting, and reporting of donor-funded projects to ensure strict compliance with donor terms

Requirements for Appointment

Qualification and Experience

• Qualified accountant in good standing with professional board (CPA, ACCA, CA, CIMA)
• Must have attained CPA-K
• Bachelor's degree in commerce, business administration or economics
• Proven track record of working in the Finance Department in a complex organization, preferably a tertiary learning institution or business organization (3-5 years)
• Demonstrate portfolio of solid achievements in previous roles
• Ability to devise, drive and deliver a clear vision of change and take people along with them on the journey
• Working knowledge of a range of accounting software's and ability to interface management information systems

Key Competencies and Skills

• Person with high integrity and ethical standards
• Ability to create and sustain work partnerships and engage effectively with a strong senior team and work across boundaries internally and externally
• Sound emotional health and ability to manage self and others when under pressure
• Open to owning up to personal challenges and continuous learning
• Familiarity with government funding procedures and donor financial reporting requirements
• Ability to manage multiple funding streams and reconcile complex accounts

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Reference Number: CTVC/ACC/01/26 (1 POST)

Position Summary

Reporting to the Finance Officer, The Accountant supports the efficient financial operations of the Institution by ensuring timely billing, fee collection, reconciliation, and accurate financial record-keeping. The role exists to maintain transparent, compliant, and well-documented financial processes that support effective management and enable sound financial decision-making.

Key Duties and Responsibilities

• Implement and comply with the Institution's financial policies, procedures and statutory requirements
• Record, reconcile, bank, invoice and receipt all student fees and payments accurately and on time
• Maintain accurate student ledgers, statements and resolve account discrepancies
• Support fee collection, debtor follow-ups and reporting of outstanding balances
• Manage petty cash, staff floats and approved disbursements in line with policy
• Process refunds, reimbursements and caution fee transactions under supervision
• Coordinate supplier invoices, payments, inventory records and store controls
• Prepare financial reports, billing summaries and reconciliation support as required
• Ensure compliance, documentation readiness and support for internal and external audits
• Provide financial and administrative support for school activities, events and departmental needs

Requirements for Appointment

Qualifications and Experience

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field
• CPA Part II, ACCA Level II, or equivalent professional certification is mandatory
• Minimum of 2–3 years' relevant experience in finance, accounting, or administrative support preferably in a learning institution
• Working knowledge of accounting software's and ability to interface management information systems

Key Competencies and Skills

• Person with high integrity and ethical standards
• Ability to create and sustain work partnerships and engage effectively with students and guardians and work across boundaries internally and externally
• Sound emotional health and ability to manage self and others when under pressure
• Familiarity with government funding procedures and donor financial reporting requirements
• Ability to manage multiple funding streams and reconcile complex accounts

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Reference Number: CTVC/SCO/01/26 (1 POST)

Position Summary

Reporting to the Principal. The Supply Chain Officer shall be responsible for providing leadership in procurement issues of the institution. They will be responsible for coordination of procurement and disposal processes in accordance to Public Procurement and Asset Disposal Act 2015 and Regulation 2020.

Key Duties and Responsibilities

• Consolidates annual procurement and disposal plans
• Maintain and continuously update lists of registered suppliers, contractors and consultants in various specific categories
• Provide a signed professional opinion to the accounting officer on the procurement or asset disposal proceedings
• Arrange for occasional visits of inspection to the stores, at least quarterly in each calendar year
• Prepare draft contracts and Monitor contracts to ensure implementation in accordance with terms and conditions
• Take custody and monitor application of tender security, performance security, and professional indemnity certificate
• Prepare monthly progress report of all procurement contracts and submit to the accounting officer
• Ensure that all stores purchased are received and taken on charge
• Ensure that stores are not allowed to suffer deterioration from any preventable cause
• Conduct quarterly and annual stock taking
• Certify the invoices and payment vouchers to suppliers
• Verify that available stock levels warrant initiating a procurement process
• Develop and implement procurement, inventory, and distribution strategies
• Ensures compliance with procurement regulations and best practices

Requirements for Appointment

• Bachelor's Degree in commerce, business administration (supplies management), economics, procurement and supplies management or their equivalent
• Diploma in Supply Chain Management or its equivalent from a recognized institution
• CIPS/CPSP certification level 2
• Must have valid practicing licence from the professional body
• Must be in good standing with the professional body
• Must be registered with relevant professional body (KISM/CIPS)
• Minimum three (3) year experience in store keeping and or inventory management
• Computer Skills
• Fulfil the requirements for Chapter six (6) of the Constitution

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Reference Number: CTVC/SO/01/26 (1 POST)

Position Summary

Reporting to the supply chain officer, The Stores officer will be responsible for managing stores, inventories and all assets.

Key Duties and Responsibilities

• Ensure that the store-rooms are kept clean, properly ventilated and in good condition
• Inspect the store-rooms regularly and report to the head of the procurement function in case of any loss, leakage, damage or deterioration
• Report bi-annually in writing to the head of the procurement function of any obsolete or unserviceable stores
• Examine frequently the locks of doors and fastenings of windows and ensure that the store-rooms do not remain unattended
• Ensure the stocks are properly stored, frequently examined and adequately protected
• Apply good storage and preservation practices for all store items
• Ensure damaged and expired stores for condemnation are kept separately from undamaged and unexpired stores
• Ensure all stores of a highly inflammable or explosive nature are kept in a separate store-room
• Ensure issues are made on first in first out basis
• Ensure that stores are not allowed to expire through a lapse of the shelf life
• Ensure bin cards are properly kept for each item of stores
• Ensure notices prohibiting smoking are prominently exhibited within the store premises
• Ensure access to the stores is restricted

Requirements for Appointment

• Diploma in Supply Chain Management or its equivalent qualification from a recognized institution
• CIPS/CPSP certification level 1
• Minimum three (3) year experience in store keeping and or inventory management
• Must have valid practicing licence from the professional body
• Must be in good standing with the professional body
• Must be registered with relevant professional body (KISM/CIPS)
• Computer Skills