Supply Chain Officer at icipe - African Insect Science for Food and Health

Specific Duties

• Procure goods and services for the RCU in line with icipe and World Bank policies and ensure timeliness in the process.
• Prepare procurement plans for the RCU and seek approval from relevant authorities.
• Prepare bid documents, advertise tenders, seek quotations, organise relevant meetings, including pre-bid meetings, bid evaluation meetings, and contracts committee meetings, and prepare accurate and timely reports/minutes of the meetings.
• Manage procurement logistics with partner institutions.
• Document receipt of goods and services and ensure user acknowledgement of the goods and services.
• Review all RCU invoices and ensure efficient billing process and timely payment of service providers and contractors.
• Build procurement capacity of partner institutions.
• Facilitate the disposal of the RCU assets in accordance with the icipe and World Bank procurement policies and procedures when necessary.
• Maintain well-labelled auditable files for the whole procurement process including payments to suppliers and consultants.
• Update the World Banks’s STEP system with all required information and file the documents accordingly.
• Facilitate duty-free clearance of overseas shipments by ensuring all documents are submitted to the clearing agent ie. IDF’s, PRO1B, import Permits, marine insurance.
• Any other duties assigned by the Procurement Manager.

Requirements/Qualifications

• Bachelor’s degree in a relevant field, including Logistics or Supply Chain Management, and Business Administration from a recognized university.
• Professional certification by CIPS or KISM.
• At least 7 years of relevant experience, three of which should be in an international organization
• working on procurement of goods and services.
• Previous experience with World Bank procurement guidelines will be an added advantage.

Other Desirable Attributes

• Able to manage overlapping projects, keep track of deadlines, and efficiently use time.
• Highly organized and meticulous.
• Pays attention to detail.
• Strong analytical and problem-solving skills.
• Ability to negotiate contracts.
• Track record of impeccable integrity.
• Make decisions for own activities and latitude for discretion within established and defined policies.
• Liaise with and influence people within the Unit and across the Centre and collaborating partners.
• Facilitate the use of resources in the implementation of activities.
• Contribute information for resource mobilization relating to capacity building within the supply chain.
• Procurement and capacity building for partner institutions.
• Liaise with collaborating Centres of excellence and service providers.

Reporting

• This position reports to the Procurement Manager.