Supply Chain Officer at Janta Kenya

JOB DESCRIPTION

Procurement:

• Development and implementation of procurement and logistics policies in-line with the organizations business requirements as well as overall policies and procedures.

Supply chain Management:

• International and local product sourcing, supplier evaluation and negotiation, to establish favorable terms and conditions for the procurement of various goods and services.
• Liaison with finance department to coordinate supplier purchases and ensure accurate and timely remittances.
• Supplier management and tracking to ensure ordered goods adhere to requested specifications with reduced overall lead times.
• Coordinating with suppliers on various pre-shipment requirements i.e. Inspection & testing, Container loading, vessel booking, Bill of Landing, COC etc.
• Coordinating with suppliers, shipping agent and relevant company departments to ensure timely clearing of goods from customs with minimal delays.
• Coordinating with suppliers, shipping agent and relevant company departments to ensure integrity of goods in transit i.e. Cold Storage, Fragile Goods etc.
• Coordinating with shipping agent and relevant company departments to ensure ordered goods are received in central stores with minimal variances in respective quantities.
• Follow-up with suppliers in case of variances in received goods vis a vis ordered goods.
• Monthly reporting on all Procurement and logistics activities with a focus on key matrices, pivotal to management decision making on improving department efficiency
• Ensure compliance with company policies and regulatory requirements during the procurement and transshipment process.
• Collaborate with cross-functional teams, including Sales Department and Regulatory Affairs, to ensure that procurement activities align with company sales strategy, targets and regulatory standards.
• Forge and foster relationships with suppliers, with a view on improving trade and payment terms in favor of the organization.
• Quarterly performance evaluations on suppliers with a view to address any issues related to trade terms, payment terms, product quality, supplier lead times, delivery and pricing.
• Monitor market trends and conduct supplier assessments to identify opportunities for improvement and cost savings.

Logistics Management.

• Oversee and coordinate of all logistical matters as pertains to supply chain management i.e. International and Local Logistics.
• Oversee logistics, storage and distribution of products to clients, maximizing on the fleet available while minimizing costs.
• Work with logistics providers to optimize routes, reduce lead times, and ensure on-time delivery of products.
• Implement and maintain efficient procurement and logistics practices in liaison with other departments to minimize stockouts and excessive stock holding.

Other Responsibilities

• Ensure that all procurement and logistics activities are well-documented and compliant with relevant company policies, regulations and current industry standards.
• Maintain accurate records of purchases, shipments, goods received and inventory levels.
• Identify cost-saving opportunities and implement strategies to optimize procurement and logistics operations.
• Monitor and analyze budget variances related to procurement and logistics activities.
• Identify potential risks in the supply chain and implement risk mitigation strategies.
• Stay informed about changes in regulations and industry trends that may impact procurement and logistics activities.
• Prepare and analyze reports on procurement and logistics performance metrics, providing key insights and recommendations for improvement.
• Contribute to the development of key performance indicators (KPIs) for the procurement and logistics department.

QUALIFICATIONS

• Bachelor’s degree in Commerce with a specialty in Procurement, Supply Chain Management, or a related field from an established and recognized university.
• 2-4 years’ experience in procurement and logistics, preferably in the pharmaceutical/medical industry. 
• Relevant experience in international and local trade & procurement. 
• Relevant experience in international and local logistics management. 
• Relevant experience in international and local customs management. 
• Sound and up to date working knowledge of procurement processes, supply chain management, and logistics operations.
• Familiarity with relevant regulations and quality standards in the pharmaceutical sector. Ability to execute, track and deliver on various imports with competing timelines.
• Computer Literacy i.e. MS Office applications, ERP’s etc.

KEY COMPETENCIES

• Procurement and Sourcing.
• International trade & Logistics
• Logistics and Supply Chain Management
• Supplier Relationship Management
• Documentation and Compliance.
• Cost Management.
• Risk Management
• Strong deductive & analytical skills
• Communication, collaboration & Team work.