Team Assistant - Africa Source COE at Diageo

Scope:

Africa is the highest growth area in Diageo, contributing 27% of Diageo’s overall growth. Our Supply Chain function is critical to enable such high levels of brand growth - through exemplary service to our customers, by maximizing the value of our assets, by protecting the reputation of our business and brands, enabling innovation, and ensuring our people flourish in the face of this challenge. This role is key to providing administrative support and positively contributes to the delivery of our supply agenda to meet our ambitious growth goals and transform to world class practices.

The successful candidate will support Global Supply & Procurement, Plan COE & GDBS (Global Diageo Business Services) teams.

Leadership Responsibilities

This role manages a range of relationships with key stakeholders across the Operations department and other functions including:

• Supply Leadership teams
• Line managers
• Support Services teams
• External service providers
• Global Procurement teams

Key Accountabilities

• To carry both internal and external administrative and protocol/reception duties that do not need to take up the team’s time so as to ease workload and co-ordination with the Global function (Supply & Procurement, Plan COE and GDBS)
• Co-ordination with travel agents regarding travel arrangements from time to time.
• Replying standard queries on telephone and mail on behalf of the team.
• Routing/dispatching all correspondence to relevant internal and external offices
• Making external and internal appointments for the team. Assisting in drafting, circulating and replying to various correspondence and responding to routine administrative queries both internal and external
• Developing and managing an efficient and up to date filing system.
• Facilitating resources required for meetings as well as ensuring all minutes and pre-reads are circulated beforehand.
• Ensure the office has a good and hygienic atmosphere conducive for working

Qualifications and Experience Required

• University degree qualification or equivalent is required,
• At least 2 - 3 years experience working in a complex business set up and/or FMCG environment
• Key functional capabilities required for this role are excellent relationship building and influencing skills, highly organised with ability to multi task, excellent written and verbal communication skills, particularly important for managing expectations with stakeholders and external suppliers.