Team Assistant- HR at Diageo

• The Team Assistant is responsible in providing administrative and operational support to the Group HR Director, HR Director KBL and the HR team by ensuring smooth and efficient day-to-day activities, champion team engagement and culture withing the function. This role manages a range of relationships with senior stakeholders across East Africa and globally.
• The role has no direct reports.

Role Responsibilities

Administrative Support:

• Manage team calendars, schedule meetings, and coordinate meetings
• Prepare agendas, take meeting minutes, and follow up on action items.
• Draft correspondence, reports, presentations, and other documentation as required.

Operational Coordination

• Support onboarding of new team members (IT setup, welcome packs, introductions).
• Maintain HR documents including e-files while ensuring up-to-date and organized files.
• Coordinate travel and accommodation arrangements when needed.
• Identifying opportunities to improve processes, systems, and procedures to enhance team efficiency.

Communication & Liaison

• Serve as the first point of contact for internal and external inquiries.
• Liaise with other departments (e.g., IT, Facilities, Finance) to resolve issues.
• Event Management- Organizing team events, workshops, and offsite meetings including identifying appropriate venues.

Financial Support

• Manage travel expenses accounting for the Group/KBL HR Directors.
• Budget Management- Tracking and monitoring the departmental Budget. Monitoring the Department’s budget and follow up to ensure that costs are charged to the correct Cost Centre in a timely manner.
• Order and maintain optimal office supplies levels including stationery.

Information Management

• Maintain paper and electronic filing systems including maintaining confidential and sensitive information.

Vendor Management:

• Raising Purchase Order requests for the function.
• Liaising with the Payments team to ensure suppliers are paid in time for services offered.

Qualifications and Experience Required

• A Human Resource related degree or equivalent

​​​​​​​Experience and Skills

• 5 years’ experience in a similar role.
• Excellent planning and organizing skills with ability to multitask.
• Excellent interpersonal skills and ability to influence multiple stakeholders
• Build relationships with a diverse range of internal and external partners and stakeholders