Temporary Human Resources Specialist at RTI International

Position Summary

The Temporary Human Resources Specialist ( 2 Months) Nairobi will be responsible for the maximizing the strategic use of human resources and maintain functions such as recruitment, personnel policies, and regulatory compliance under the TUSOME project in Kenya. He /She will provide guidance and support to managers regarding personnel policies and procedures, training, disciplinary action, performance management and other personnel issues; implement RTI staff compensation and benefits programs based on RTI salary structures in collaboration with the project management and the HR Business partner or the Regional HR office. The position holder will work under the direction of the Deputy Chief of Party (DCOP) to facilitate efficient and effective HR administration for the project activities and closeout.

Purpose of the job: In consultation with the DCOP/COP, he /she will dispatch Administrative HR correspondence. Support the recruitment process by carrying out the long listing process of open positions, coordinate written interviews. Develop and maintain relevant databases and filing systems for optimal management of information and contacts. In addition, he /she will carry out filing and packaging assignments; support the project closeout activities.

Essential Duties

• Facilitate HR closeout activities such as but not limited to notice issuance meeting, staff transition tracking, preparation of transition letters, coordinate staff clearance process, personal record update, HR records security, storage and shipment.
• Monitoring time reporting record including staff leave information and timesheets for labor charged to ensure accurate project record.
• Review, disseminate, ensure full compliance of HR policy guidelines and country employee handbooks in tandem with local labor laws, client rules and regulations, RTI policies, values, ethics, procedures and strategies, effective implementation of the internal control framework and proper functioning of the HR policy framework.
• Disseminate HR communication, priorities, and allocated tasks; and ensure strict adherence to procedures in the area of selection and recruitment of staff.
• Organization of recruitment processes through the provision of input to short-listing process, screening of candidates, setting up and participation in interview panels including documentation processing for background checks, offers and deployment.
• In liaison with the COPs, local country insurance brokers and IDG HR Business partner or RTI Regional Office track Private Medical Insurance (PMI) expiry dates and follow up on renewals.
• Maintain HR (including non-personnel) files; Track and compile the project leave schedules, setting up all staff absence by receiving and filing PTO authorizations, performing the functions of absence monitoring and recording; Advise staff on their leave entitlements.
• Coordinates preparation of contracts of LN through timely preparation and submission of Personnel action forms and offer request memos.
• Provide advice and ensure proper staff performance management process in the project including performance planning, documentation of reviews, and end of year performance appraisal. To ensure the deadlines for documentations and analyses are met.
• Assists in fostering of project staff learning initiatives with the consultation of the HR Business Partner or Regional HR; recommending and enrolling project teams into short-term courses that are beneficial to the project and in accordance RTI University courses and individual learning plans.
• Orientation and induction focal person; Provides information to staff members on their employment conditions and entitlements, including on-entry briefings, facilitate LN orientation and file orientation reports as espoused in the project on orientation and induction.

Minimum Required Education & Experience

• Bachelor's Degree in Human Resource Management or relevant field and 6 years of experience, Master's degree and 3 years of experience or equivalent combination of education and experience
• Membership with the Institute of Human Resource Management (IHRM)
• Certified Human Resource Professional (CHRP-K) and a Practicing License will be an added advantage
• Track record of performance excellence meeting targets and objectives
• Experience with USAID-funded projects will be an added advantage

Skills & Abilities

• Thorough knowledge of Kenya Labor Laws, Social Insurance and Personnel Benefit Packages
• Strong interpersonal/relationship building skills
• Ability to work under pressure to manage multiple priorities in a fast-paced environment and demanding timeframes
• Ability to multi-task and work independently with minimal supervision within matrix project and program teams.
• Strong computer skills in Microsoft Word, Outlook, PowerPoint and Excel.
• Excellent oral and written communication skills with attention to detail and accuracy.
• Strong influencing and coaching skills
• Culturally sensitive and respectful.