Terms of Reference of Mechanic Service Contracting at Kenya Relief.org

TERMS OF REFERENCE OF MECHANIC SERVICE CONTRACTING  

Title: Maintenance, diagnosis and repair of School Buses and Vans  

Duration of contract: TBD

Location: Kenya Relief Organization in Migori, Kenya

Objectives of the Service Provider  

Service provider will be responsible for performing maintenance, diagnosis, and repairs on school buses and vans in a safe and efficient manner.

Responsibilities and deliverables

1. To meet the above-mentioned objective, the service provider is expected to:
2. Perform repair work on school buses and vans such as breakdowns, malfunctions and emergency roadside repair in a safe, efficient, and quality manner.
3. Diagnose cause of any malfunction and perform repairs to manufacturer’s specifications including engines, transmissions and clutches, suspension and steering, fuel and ignition, electrical systems, brakes, and systems.
4. Inspecting vehicle engine and mechanical/electrical components to diagnose issues accurately.
5. Provide accurate estimates (cost, time, effort) for a repair or maintenance job.
6. Assist in carrying out assessment of vehicles (Mechanical issues) to determine if the vehicle can be repaired and the work that needs to be done.
7. Perform operation test prior to repairs to verify complaint.
8. Perform required inspections and preventive maintenance on school buses and vans such as fluid changes, lubrications, safety inspections, and brake repairs to maximize the safety, productivity, and life of the unit.
9. Estimating on the mechanical parts needed and compiling the parts list to be replaced on the vehicle(s).
10. Proper use of all specialized and associated equipment to include familiarity with hand tools, power tools, welders, grinders, air and hydraulic jacks, tyre repair equipment, etc.
11. Conducting routine maintenance work aiming to vehicle functionality and longevity.
12. Maintain repair and service records on each vehicle.
13. Inspect machines, engines, transmissions etc. and run diagnostic tests to discover functionality issues.

Duration and Timeframe

The assignment is expected to commence in April 2022. The service provider is expected to avail several face-to-face visits in Migori County and remote support.

Key Performance Indicators

1. Cost Management
2. Team satisfaction   
3. Reporting
4. Company efficiency (Processes and systems)

Qualifications

The service provider shall:

1. Have at least 7 years’ experience working as a mechanic in a busy motor vehicle garage/ workshop.
2. Diploma in Automotive Mechanical Engineering OR Government Grade Test 3.
3. NYS training will be an added advantage.
4. You must be over 28 years of age.
5. Be a person of Integrity (Current Certificate of good Conduct required).
6. Demonstrate that they have successfully undertaken similar service mandates.