Terms of Reference (ToR) – Defensive Driving and Integrity Training at Peace Winds Japan

Objective

• Equip drivers with practical skills in defensive driving to reduce accidents and improve safety.
• Enhance knowledge of integrity principles, including accountability, ethical conduct, and compliance with organizational policies.
• Strengthen risk management awareness in fleet and logistics operations.

Scope of Work

The consultant will:

• Design and deliver a tailored curriculum on defensive driving and integrity.
• Conduct interactive sessions combining theory, case studies, and practical demonstrations.
• Provide training materials (manuals, handouts, checklists).
• Assess participants before and after training.
• Issue certificates of completion.
• Submit a training report with recommendations.

Participants

• 8 drivers

Deliverables

• Training curriculum and materials.
• Certificates of completion.
• Final training report with participant assessments and recommendations.

Duration and Location

• 2 days of training.
• Venue: PWJ Dadaab office.

Consultant Qualifications

• Bids from companies, training institutions, or groups of consultants are welcome.

The consultant/Organization should possess the following qualifications and competencies:

Academic/Professional Background

• Diploma or degree in Transport Safety, Fleet Management, Automotive Engineering, or related fields.
• Certification in Defensive Driving Instruction or recognized road safety training programs.

Professional Experience

• Proven track record in training drivers and logistics staff on defensive driving techniques.
• Demonstrated experience in fleet safety management, accident prevention, and risk assessment.
• Prior facilitation of integrity and ethics training for transport/logistics teams.

Technical Competence

• Strong knowledge of road safety regulations, hazard anticipation, and emergency response protocols.
• Ability to design and deliver practical driving simulations and case studies.
• Skilled in integrating ethical conduct and accountability principles into transport operations.

Training & Facilitation Skills

• Experience in preparing training manuals, handouts, and checklists tailored to drivers and logistics staff.
• Ability to conduct interactive sessions combining theory and practical demonstrations.
• Strong communication skills, adaptable to both regular and casual staff.
• Competency‑based assessments required

Humanitarian Context Advantage

• Familiarity with humanitarian or resource‑constrained environments, ensuring relevance to operational realities in Dadaab and Kakuma

Logistics & Support

• The consultant will quote professional fees for the training services.
• Peace Winds Japan will provide accommodation, meals, and local transport in Dadaab, as well as travel to and from Dadaab.
• The consultant will cover personal items and any costs outside the agreed contract.

Proposal - Defensive Driving and Integrity Training

Introduction

• This proposal outlines a plan to train 8 drivers in Dadaab on defensive driving and integrity. The training will be facilitated by an external trainer and will combine practical road safety techniques with ethical conduct modules.

Goals and Objectives

• Improve driver competencies in defensive driving.
• Reduce accident risks and enhance fleet safety.
• Strengthen integrity, accountability, and compliance among logistics staff.
• Issue certificates validating upgraded skills.

Training Content

• Defensive Driving: Road safety principles, hazard anticipation, accident prevention, emergency response.
• Integrity: Ethical conduct, accountability, compliance with organizational policies, anti‑corruption awareness.

Methodology

• Structured lectures, case studies, and practical demonstrations.
• Pre‑ and post‑training assessments to measure skill improvement.

Expected Outcomes

• Drivers demonstrate improved safety practices.
• Reduced operational risks in fleet management.
• Enhanced integrity and accountability among logistics staff.
• Certificates issued to all participants.

Duration and Schedule

• 2 days, hosted at PWJ Dadaab office.

Budget

A comprehensive budget will be prepared, covering:

• Consultant professional fees.
• Refreshments.