Terrestrial Project Officer at Fauna & Flora International

Duration of Contract:              Until 31 July 2023

Probation Period:                 6 months

Salary:                                               $17,000 Gross per year

Location:                                Nairobi, Kenya. With travel to domestic project sites as required.

Benefits:                                25 working days’ annual leave entitlement plus national public holidays observed in Kenya

Hours of Work: This is a full-time position, working Monday to Friday from 8.00am to 5.00pm with a one-hour lunch break. These hours may vary depending on the requirements of the job in the field.

Reporting to:            Technical Specialist, Conservation Policy, Kenya

Line Manager of:         Currently no direct line management

Key Relationships:  

1. Kenya Programme Staff
2. Senior Programme Manager, Eastern Africa
3. Technical Specialist, Biomonitoring, Africa
4. Africa Programme Staff
5. Wildlife Trade Team Staff                    

Purpose:

The Project Officer will provide efficient project level support, both technically and administratively helping to ensure the successful design, implementation, reporting, monitoring and evaluation of a specific FFI Kenya species conservation project and related funds.

Specific Duties:

1. Technical Support
   1. Undertake desktop research to support the development of this project, funds and initiatives related to terrestrial species work, including species action planning processes.
   2. Provide technical input on the project design, and implementation using a clear project management approach.
   3. Provide technical support and input on conservation issues and priorities related to the project
   4. Support project monitoring and evaluation ensuring logical framework milestones and indicators are attained within set timeframes and budgets.
   5. Contribute to the development of project specific reports (including donor, internal and technical), ensuring timely and high-quality products.
   6. Under the guidance of relevant specialists, provide support for setting up and implementing surveys on terrestrial species conservation research.
   7. Provide project specific knowledge and information for fundraising activities.
   8. Track and follow up project deliverables assigned to partners and consultants ensuring timely submission of high-quality outputs.
   9. Align project related work to FFI policies and procedures while also ensuring donor and legal compliance requirements are met.
   10. Support relevant staff in the gathering, consolidating and sharing of lessons learnt.
2. Project Support
   1. Provide an efficient administrative and operational function to the project.
   2. Provide logistical support for meetings and workshops, including the putting together and dissemination of information packs that include external audiences.
   3. Attend meetings and take notes/minutes, ensuring appropriate dissemination and follow up on agreed actions.
   4. Provide in-country logistical support to people travelling to and within Kenya to attend FFI meetings and functions including airport transfers, accommodation, etc.
   5. As required, provide logistical support to field activities, including the handling of cash payments and other funds disbursements, in line with FFI protocols, policies and procedures.
   6. Implement data management in line with FFI protocols, policies and procedures, helping to ensure that all relevant documentation is on FFI’s data management systems.
3. Partnerships 
   1. At project level, map out who the stakeholders are in the context of this projects.
   2. Maintaining regular and appropriate contact with key stakeholders/partners.
   3. Where required, gather and avail information to support managers to respond to partners.
   4. Communications and Representation
   5. Support development of project-specific internal and external communication materials.
   6. As requested, attend external meetings to represent and actively promote FFI and project-specific activities. 
   7. Respond, as appropriate, to external inquiries relating to project queries.
   8. With the guidance of preparing and keeping an updated contact database to help convening meetings, dissemination of publications and communications etc. 
   9. Prepare high-quality PowerPoint presentations and communications based on literature reviews and other project activities.
4. Other 
   1. Undertake other activities that fall within FFI’s strategy and plans as requested by your Line Manager, commensurate with your skills, experience and role.
   2. Work as an active member of the FFI Africa and FFI Kenya team and attend FFI Kenya team meetings.
   3. Duties may be altered, reasonably added or delegated from time to time to reflect changes within the organization’s activities and structure

Person Specification

Essential

Desirable

Qualification and Language

1. Bachelor’s degree in a natural resource management field
2. Fluency in English, both spoken and written

Skills, Knowledge and experience

1. Minimum of three years of experience in conservation project support at Officer/Coordinator level
2. Demonstrable experience of project management and providing logistical support to projects
3. Meticulous at conducting desktop research and analysis of information.
4. Proven experience in coordinating and implementing species surveys
5. Builds positive internal and external relationships
6. Excellent IT literacy, including advanced knowledge of Microsoft Office products, particularly Excel and PowerPoint
7. Excellent minute taking and report writing skills
8. Demonstrable skills in providing technical information for reports
9. Experience in project monitoring and evaluation
10. Proven experience of using the logical framework as a monitoring tool
11. Five years of experience in conservation project support at Officer/Coordinator level

Behavioral qualities

1. Excellent attention to detail
2. Excellent communication skills
3. Excellent organization, prioritisation, and workload management
4. Ability to work both autonomously and as a team player
5. Methodical, efficient, and proactive approach to work
6. Proactive and willing to take on a hands-on approach

Other

1. Entitlement to work in Kenya
2. Commitment to FFI’s values and empathy with FFI’s mission

FFI Values

Values underpin who we are and how we act. Just as values shape who we are as individuals, they define us as an organisation, creating the culture of success for which Fauna & Flora International (FFI) is renowned. Our people exemplify our shared values, which are interconnected and interdependent:

1. We act with integrity
2. We are collaborative
3. We are committed
4. We are supportive & respectful
5. We get things done