Human Resources & Operations Associate at The African Academy of Sciences (AAS)

Role overview

AAS seeks a Human Resources & Operations Associate to join the HR & Operations department, the team responsible for people management at the AAS. He/She will assist with employee welfare, handling staffing including employee integration as well as separation and other operational issues within the AAS.

Duties and responsibilities

• Provide clerical and administrative (operational) support to AAS employees
• Compiling and updating employee records (hard and soft copies)
• He/She will act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions.
• Coordinate HR projects (meetings, training, surveys etc) and take minutes
• Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc)
• Deal with employee requests regarding human resources issues, rules, and regulations
• Coordinate communication with candidates and schedule interviews
• Conduct initial orientation to newly hired employees
• Uploading the (HRIS) data for accuracy and updating it from personnel files for completeness and accuracy ensuring employee database is updated
• Collate required competency, experience and individual staff qualifications from the personnel files.
• Reorganizing the staff files as directed and retagging in a retrievable manner.
• Assist in scanning of the personnel documents that will be used in the document management system (DMS) currently being implemented by ICT
• Updating the staff files with all the DocuSign Documents and Other Documents.
• Updating the AAS staff Master List to ensure completeness and accuracy
• Updating the AAS Master Leave Register ensuring accuracy.
• Any other duties that may be assigned to you.

Qualifications and competencies

• Bachelor’s degree in Commerce, Business Management/Administration with a bias in Human Resources or related (essential).
• 2 years of experience as an HR assistant (essential).
• Exposure to Employment law and employment equity regulations.
• Effective HR administration and people management skills.
• Exposure to payroll practices.
• Full understanding of HR functions and best practices.
• Excellent interpersonal, written and verbal communication skills.
• Works well under pressure and meets tight deadlines.
• Highly computer literate with capability in email, MS Office and related business and communication tools.
• Fantastic organizational and time management skills.
• Strong decision-making and problem-solving skills.
• Meticulous attention to detail.
• Ability to accurately follow instructions.