Trading Operator at Vivo Energy

Drawback, Refunds and rebates.

• Supporting exports procedures and trucking all regulatory exports’ documentation.
• Coordinate application of all regulatory approvals for all deliveries under drawback, refunds and rebate regimes.
• Collating all support documents for drawback, refunds and rebate.
• Computation, compilation and approval of all drawback, refunds and rebate vouchers for lodging with KRA.
• Follow up of all claims through KRA system and reprocessing rejected claim.
• Performance oversight role to the C&F on all issues related to exports, duty free deliveries, drawback, refunds and rebate processing.
• Periodic reporting of exports, duty free deliveries, drawback, refunds as required from time to time.

Vessels Discharge supervision.

• Act a shore officer to oversee all relevant disport operations on behalf of Supply department.
• Coordinate with Shipping agents to ensure efficient performance of their role.
• Attend all VEK vessel pre-discharge meetings
• Oversight role on discharge process to ensure no loss of time during discharge and that discharge is completed within the allocated window and intervene where need be.
• Oversight role on computation of products discharged to ensure minimum losses and ascertain quantities that have been received in tank.
• Participate in planning for optimal discharge to safeguard VEK interests.
• Ensure efficient discharge changeover between different terminals.

Exports coordination.

• Keep track of all VEK/SVLK Exports to ensure efficient clearance as per prevailing KPI.
• Coordinate with all internal imports focal points to ensure no knowledge and process gaps and timely action by the focal points to alleviate clearance delays, demurrage and storage charges.
• Performance oversight role to the C&F on all issues related to imports.
• Support to all business Units in VEK and SVLK when declaring exports to ensure correct documentation.

Compliance with Regulatory framework.

• Maintain daily communications with KRA to ensure no negative publicity related to compliance issues and if any raise it immediately with supervisor.
• Action on all non-compliance issues raised by CSD immediately they are raised and get formal confirmations from KRA on close-out of each.
• Monitor changes in the above regulatory environment and focal points on the best way to comply.
• Conduct monthly reconciliation with KRA KOSF to ensure all imported products have been fully accounted for and captured in KRA records.
• Reconciliation of all KRA demands from Customs Services Department to ensure close-out and formal communication of the same by KRA.
• Monthly reporting of all outstanding KRA demands related to the role.

C&F Performance

• Daily follow-up of the C&F agents to ensure they deliver their daily duties.
• Follow-up with C&F agents to ensure timely reporting and close-out of actions both raised in the reports and monthly KPI meetings.
• Coordinate monthly KPI review meetings for the C&F agents.

Requirements

JOB KNOWLEDGE, SKILLS & EXPERTISE

• At least 2 years’ experience in customs & the oil industry supply chain field.
• University graduate with a business-related course
• Proven computing and analytical competencies.
• Effective team player.
• High integrity and strong character.
• Proven communication and inter-personal skills with strong negotiation skills