APHRC is a leading pan-African research institution headquartered in Nairobi, Kenya, that conducts high quality policy-relevant research on population, health, education, urbanization and related development issues across Africa. APHRC actively engages policymakers and other key stakeholders to achieve measurable policy impacts and ensure decision making acr...
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Manage the Unit leader’s office and respond to queries in their absence;
Manage meetings of the Unit, including preparing documentation and taking minutes, and ensuring timely sharing of meeting notes;
Identify action points during meetings and follow up with the concerned parties to ensure accomplishment;
Maintain an effective record and filing system for contracts, project activities, correspondences and documents for quick and easy reference;
Manage conference and workshop logistics by preparing draft budgets, making travel and hotel bookings, sending invitations, preparing workshop materials and arranging for per diems and other reimbursements;
Maintain grant reporting requirements and schedules in the Project Management System (PMS) and follow-up on project reports to ensure submission by due dates;
Assist in proposal development process taking responsibility for administrative sections of proposal developed, ensuring all application requirements are met;
Schedule appointments for the Unit leader and other members of the team as necessary;
Assist course facilitators in preparing training materials including PowerPoint presentations; and
Provide support in basic data analysis, report preparation including formatting of reports in accordance with specified templates, and sharing of the reports.
Qualifications, Skills, and Experience
Diploma in Education, Business Administration or related field.
At least 3 years of relevant post-qualification experience in a busy office environment, preferably in an education or research institution engaged in capacity building as one of its mandate.
Proficiency in MS Office suite.
Ability to work with information that is both sensitive and confidential in nature.
Good planning, financial and organizational skills.
Gmail
Yahoomail