Training Program Assistant (Re-advertisement) at African Population And Health Research Center (APHRC)

Duties/Responsibilities

• Manage the Unit leader’s office, including responding to queries in their absence and scheduling appointments for the Unit leader;
• Manage meetings of the Unit, including timely scheduling of meetings, preparing documentation, minute-taking, identifying action points, and following up with the concerned parties to ensure task accomplishment;
• Maintain an effective record and filing system for contracts, project activities, correspondences and documents for quick and easy reference;
• Manage conference and workshop logistics by preparing draft budgets, making travel and hotel bookings, sending invitations, preparing workshop materials and arranging for per diems and other reimbursements;
• Assist course facilitators in preparing training materials including PowerPoint presentations; 
• Provide support in basic data analysis, report preparation including formatting of reports in accordance with specified templates, and sharing of the reports; and
• Assist in proposal development process taking responsibility for administrative sections of proposal developed, ensuring all application requirements are met.

Qualifications, Skills, and Experience

• Diploma in Education, Business Administration or related field. 
• At least 3 years of relevant post-qualification experience in a busy office environment, preferably in an education or research institution engaged in capacity building as one of its mandate.
• Proven experience in supporting a training program- planning the training workshops, 
• supporting during actual delivery of training and facilitating course assessment.
• Proficiency in MS Office suite. 
• Ability to work with information that is both sensitive and confidential in nature. 
• Good planning, financial and organizational skills. 
• Excellent communication and interpersonal skills