Transactions Associate at Tatu City Limited

As a Transactions Associate at Tatu City, you will play a pivotal role in supporting the sales and legal departments in efficiently managing the real estate transaction lifecycle. Your responsibilities will center on ensuring timely closings, maintaining accurate documentation, and driving process excellence to support revenue realization.

Key Responsibilities

• Monitor and validate transaction documentation to ensure accuracy and completeness.
• Ensure timely closure of transactions in line with agreed schedules.
• Provide regular updates to the sales team on parcel availability.
• Maintain accurate and current records in the CRM system.
• Coordinate with external legal counsel for status updates and weekly progress reviews.
• Liaise with external legal partners to supply necessary information and documentation.
• Draft transactional documents, including offer letters and sale/lease agreements.
• Manage third-party service providers (e.g., agents), including the preparation of commission and agency agreements.
• Ensure all transaction documentation for purchasers is completed within established deadlines.
• Review land checklists and prepare draft term sheets for internal legal counsel input.
• Track and assess critical dates and transaction terms.
• Oversee contract administration and maintain comprehensive document records on platforms such as Egnyte.
• Prepare professional and accurate correspondence as needed.
• Track deliverables, follow up on pending items, and coordinate with internal teams to ensure execution of tasks assigned to the transactions team.

Requirements

• A Bachelor’s Degree or Diploma in Law, Legal Studies, or a related field from a recognized institution.
• Minimum of four years’ experience as a Paralegal or Legal Assistant in a high-paced legal environment, with a specialization in conveyancing and property transactions. 
• Solid understanding and working knowledge of drafting conveyancing documentation, including but not limited to offer letters, agreements for sale, leases, transfers, completion statements and discharge documents.
• Familiarity with land transaction workflows and compliance requirements under Kenyan land laws, including document registration processes at the Ministry of Lands.
• Proficiency in using legal document and records management systems, as well as CRM tools and digital file-sharing platforms (e.g., Egnyte).
• Demonstrated ability to draft, review, and manage conveyancing documentation under tight timelines and to a high degree of accuracy.
• Excellent communication, coordination, and stakeholder engagement skills, with an aptitude for multitasking and proactive follow-up.