Procurement Agent at Embassy of The United States

Duties
Job holder is responsible for a broad range of procurement and acquisition functions, to a very large Mission, that include simplified acquisitions, supplier analysis and selection, negotiation, contracting, and supply chain management implemented through complex acquisitions mechanisms. Prepares and executes negotiated contractual documents and binding agreements. Performs assignments semi-independently directly with Department of State, USG agency subscribers to ICASS, and other designated U.S. federal agencies. He/she supervised by LE Staff Procurement Supervisor (C52101).  

Qualifications and Evaluations

Requirements:

EXPERIENCE:  

• A minimum of three years of progressively responsible experience in procurement, contracting, acquisition, or logistics management with specialized experience in purchasing a variety of materials and services is required.

Education Requirements:

• Bachelor’s Degree in Business Administration, Procurement, Supply Chain Management, Logistics Management, or Finance is required.  

Evaluations:
LANGUAGE:  

• Level IV English (Fluent, Speaking/writing/reading) (This may be tested) is required.
• Level III Kiswahili (Good working knowledge, speaking/reading/writing) is required.

SKILLS AND ABILITIES: 

• Able to plan and administer simple acquisition activities and provide acquisition support to clients in a timely manner; apply procurement regulations, procedures and policies to acquisition actions and/or awards involving few complexities, deal effectively with mid- to high-level representatives of the US, local, and international business community, with Mission colleagues.
• Able to update procurement information as received usually daily to the customer, at the same time listening to concerns and questions and effectively dealing with same.
• Conduct regular meetings with customers and vendors. Skill in the use of most elements of the Microsoft Office suite such as Outlook, Word, Excel, PowerPoint, SharePoint and managing files/records/databases is required, good analytical, negotiating, and time management skills, along with strong proofreading skills and attention to detail skills are required. Skill in Analyzing Complex, Abstract Written Information including written material such as statements/scopes of work, contracts, financial analysis, technical evaluation reports, and other acquisition documents so as to understand proposals, to perform successfully the acquisition management duty and, if needed, to advise others about contracts.
• Skill in Time and Project Management including identifying resources, anticipating challenges, establishing milestones, defining beginning and end states, so as to efficiently and knowledgeably accomplish projects. Skill in solving practical problems relating to acquisitions.
• Ability to work calmly, tactfully, and effectively under pressure is essential, as well as the ability to maintain strict confidentiality, and meet all standards of conduct/ethics standards in accordance with US law throughout all phases of the acquisition process.
• Skill in Time and Project Management including anticipating challenges, establishing milestones, defining beginning and end states, to accomplish projects efficiently and knowledgeably. Skill in constant keyboard operation, where both fast speed and accuracy are important and touch-typing skills will be needed.
• Numeric skills for manipulating and reporting acquisition data are important. Abilities to provide technical advice on procurement activities to officials of substantive units during all phases of procurement cycle.
• Technical advice is provided to prevent Unauthorized Commitments, how to prepare and when to prepare Sole Source Justifications.
• Technical advice is provided to each Contracting Officers Representative (COR) in their role in administering contracts.
• Ability to conduct Market Research, organize, and gather information about target markets or potential vendors and to provide essential information to identify and analyze the market need, market size, new, existing competition for different commodities and services in the market, as well as the supply and demand situation.

Qualifications:

• All applicants under consideration will be required to pass medical and security certifications.

Deadline: 05/23/2022