Program Administrative Manager at University of Nairobi

Ref: AD/11/129/2022

Responsibilities

• Manage the daily administrative functions of the CEMA-NTD program and serve as the advisor to the Principal Investigator
• Manage and coordinate the planning, implementation and monitoring of program activities and deliverables
• Monitor program activities to ensure compliance with contracts and procedures and ensure projects are in line with donor commitments and compliance expectations
• Ensuring efficient management of project funds through regular tracking of funds utilization and routine monitoring of project budgets
• Manage project procurements, deliveries, and other logistical coordination
• Ensure compliance with both institutional and funder regulations and that all administrative processes are accurate and maintained
• Plan and run program events and meetings
• Work with program teams to review activity plans and progress
• Collaborate in the recruitment process according to institutional guidelines and procedures
• Establish and maintain effective working relationships with program collaborators and partners
• Ensure collection of the relevant information during the program’s cycle for reporting purposes
• Draft, collate and provide input for the finalization of internal and external reports
• Serve as the primary point of operation and administrative contact for internal and external constituencies

Requirements

• Master’s Degree from a recognized University preferably in Business Administration, Management, or equivalent
• At least five (5) years of demonstrated program management experience for donor-funded projects
• Knowledge of donor administrative, management, and reporting procedures and systems, along with project planning, budget, and financial management experience
• Experience in project monitoring and evaluation
• Knowledge of University of Nairobi systems will be an added advantage
• Excellent written and verbal communication skills
• Excellent interpersonal skills
• Very good knowledge of Microsoft Office (including MS Word, Excel, Power-point or other presentation software, Outlook and Skype)
• Willingness to take on responsibilities
• Strong team spirit and ability to work in an intercultural environment
• Attention to detail with a structured way of approaching tasks (well organized), ability to plan ahead and result oriented (pro-active)
• Ability to work both independently and as part of a team
• Ability to work under pressure with tight deadlines
• Self-motivated