Jobs Career Advice Signup
X

Send this job to a friend

X

Did you notice an error or suspect this job is scam? Tell us.

  • Posted: Dec 3, 2020
    Deadline: Not specified
    • @gmail.com
    • @yahoo.com
    • @outlook.com
  • Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us

    Apex Training Institute is the most flexible way to achieve a nationally recognised certificate. We specialise in individual support (aged care, disability support, home & community care), early childhood education and care.
    Read more about this company

     

    Virtual Secretary

    Primary

    Purpose of Position:

    • Transcription of Audio recordings to minutes from company Zoom meetings; on average 2 to 3 meetings a day, 5 days a week.
    • Proofreading, editing and designing company documents in line with company formatting standards and Australian grammar requirements.
    • Organising the meeting schedule and agenda and for Marketing Director, Administration Manager and Marketing Specialist meetings.
    • Assist management with virtual general secretarial services as required

    Standard work Hours:

    Monday to Friday, from 8 am to 5pm (Brisbane time). Whereas hours can be flexible for outstanding candidates, we would need a candidate where there is a significant amount of time each workday where we are able to work together

    Responsibilities:

    • Transcription
      • Log in to Zoom account, watch and transcribe recordings of minutes within 48 hours of the meeting concluding
      • Transcribe these minutes in line with Apex style and design, policies and procedures
      • Seek clarification from management where words, expressions or sections of recordings may be unclear or hard to transcribe
      • Transcribe meeting minutes in Google Doc within a specified folder
      • Name the transcribed minutes and recordings correctly to maximise ease of search and retrieval
      • Ensure the transcriptions are grammatically correct and have no punctuation or other errors
      • Edit any issues with meeting minutes, where identified, prior to finalisation
      • NB: We are an Australia company; our language is Australian English or UK English
    •  Proofreading and Editing
      • Proofread and edit documents in line with company style and design specifications including training materials, assessment tools, student handbooks and guides etc
      • Ensuring all documents are grammatically correct and have no punctuation or other errors
    • Meetings
      • Scheduling meetings for management, in particular, meetings spontaneously created during other meetings
      • Scheduling meetings in a manner that ensures there are no calendar conflicts and all parties required are available
      • Updating meeting agendas, in particular agendas updated during other meetings
      • Ensuring all meeting attendees are aware of the agenda within sufficient time prior to the meeting
    • General
      • Assist management with virtual general secretarial services as required

    Qualifications

    • Relevant vocational or tertiary qualifications
    • Relevant training or professional development
    • Graphic design training or qualifications will be looked on favourably

    Skills/Experience

    • 5+ yrs experience with Transcription
    • 5+ yrs experience with document editing
    • 5+ years experience with proofreading
    • Any secretarial experience will be looked on very favourably
    • Sound time management skills with the ability to autonomously prioritize work to achieve position outcomes and commitments
    • Excellent verbal and written communication skills with a focus on project management outcomes. Kindly mention the word lipoklib at the Top page of your resume to verify you read the whole job description.
    • Resourcefulness and troubleshooting aptitude
    • Flexible and positive attitude
    • Extreme to detail
    • Displays a professional and approachable demeanour
    • Teamwork and Culture
    • Adheres to Apex Training Institute’s core values including Friendly, Multicultural, Hardworking and Humble
    • Understands and commits to workplace diversity and ensures that all actions adhere to workplace diversity.
    • Effectively participates in team meetings, where communication and openness are paramount.
    • Understand the company culture and act to support the business
    • Focuses attention on efficiency and continuously develops improved ways of operating
    • Actively works to achieve goals
    • Shares ideas and contributes to team activities
    • Behaves in an open, honest and professional manner at all times
    • Ability to maintain absolute confidentiality and privacy of information shared at all times

    Method of Application

    Interested and qualified? Go to Apex Training Institute on www.linkedin.com to apply

    Build your CV for free. Download in different templates.

  • Send your application

    View All Vacancies at Apex Training Institute Back To Home

Subscribe to Job Alert

 

Join our happy subscribers

 
 
Send your application through

GmailGmail YahoomailYahoomail