Accountant at Excelon Limited

Department: Administration
Section: Accounts
Reports To: Operations Manager
Supervises: None

Job Purpose

• The Accountant will be responsible for supporting the hotel's day-to-day financial operations. The role involves maintaining accurate financial records, processing payroll, managing income and expenditure, preparing financial reports, ensuring statutory compliance and collecting revenue owed to the organisation in accordance with established accounting policies and procedures.

Key Duties and Responsibilities

• Prepare and maintain financial records, including assets, liabilities and capital accounts.
• Record and document all financial transactions accurately.
• Prepare monthly, quarterly, half-yearly and annual financial reports.
• Prepare balance sheets, profit and loss statements and management accounts.
• Manage accounts payable and accounts receivable.
• Process staff payroll and ensure timely payment of salaries.
• Ensure timely filing and payment of statutory deductions, including PAYE, NSSF and NHIF as stated in the source document.
• Prepare and submit tax returns, including VAT and corporate taxes.
• Conduct monthly bank reconciliations by the 5th of every month.
• Ensure timely processing and payment of creditors.
• Follow up outstanding payments from debtors and report bad debts.
• Maintain the fixed assets register and various ledger and journal accounts.
• Prepare budgets, financial forecasts and business plans.
• Monitor income and expenditure and ensure proper credit control.
• Conduct daily shift closing.
• Participate in monthly stocktaking alongside the Storekeeper, Purchasing Officer, Chef and Restaurant Manager.
• Maintain proper financial controls and ensure the security of financial records.
• Prepare financial statements for external auditing.
• Provide financial advice and reports to management.
• Support other departments in achieving the organisation's overall objectives.
• Perform any other duties assigned from time to time.

Key Performance Indicators (KPIs)

Performance will be measured based on:

• Timely and accurate payroll processing.
• Timely filing of statutory deductions.
• Timely processing and payment of creditors.
• Accurate documentation of financial transactions.
• Effective follow-up of outstanding debtor payments.
• Accurate and timely monthly stocktaking reports.
• Regular submission of financial reports to management.
• Timely preparation of monthly bank reconciliations.

JOB REQUIREMENTS: ACCOUNTANT

Academic Qualifications

• Bachelor's Degree in Commerce, Business Administration or an equivalent qualification from a recognised university.
• CPA Part II or an equivalent professional accounting qualification.

Work Experience

• Minimum of two (2) years' experience working in an Accounts Department or a comparable position.

Technical Skills and Knowledge

• Proficiency in Microsoft Word, Excel, Access and PowerPoint.
• Knowledge of SAGE accounting software.
• Good understanding of accounting principles and financial procedures.
• Knowledge of payroll administration and statutory deductions.
• Knowledge of financial reporting, budgeting and tax compliance.
• Ability to prepare financial statements and conduct bank reconciliations.

Essential Skills

• Excellent communication and presentation skills.
• Strong analytical and numerical skills.
• Good organisational and record-keeping skills.
• Ability to work under pressure and meet deadlines.
• Good problem-solving and decision-making skills.
• Ability to work independently and as part of a team.

Personal Attributes

• High level of integrity and dependability.
• Keen attention to detail.
• Self-motivated and responsible.
• Trustworthy and confidential when handling financial information.
• A good team player.

Working Conditions

• Office-based working environment.
• May involve long hours of sitting.
• Requires occasional standing and movement.
• Requires regular communication with management, staff, customers and suppliers.

Reporting and Working Relationships

• Internal Relationships
• External Relationships
• Management
• Customers
• Employees
• Visitors
• Other departments
• Suppliers