Jobs at Act Change Transform (Act)

REF: ACT/MERL/08/2023

Key Responsibilities

Working under the direct supervision of the Technical Lead MERL, the MERL Officer will work collaboratively with other program staff as well as have operational contact and interaction with Act!s partners.

Program Level, Monitoring, Evaluation, Reporting & Learning Support

• Contribute to the design and continuous review of the program Log frame and Results Framework.
• Oversee the design, management and maintenance of the programme database(s) to monitor and pro-actively track all performance indicators established in the results framework.
• Support the MERL Technical Lead in managing and conducting data collection process for all set programme indicators.
• In liaison with MER&L function team at Act! design and deliver MER&L trainings to all downstream partners on the programme.
• Support the MERL Lead to periodically review and disseminate basic MER&L training materials for programme use, among staff and partners.
• Support with the preparation of the monthly, quarterly and annual program reports for both internal and external stakeholders.
• Participate in planning and execution of external programme review and evaluation exercises.
• Participate in setting program performance targets in line with overall strategic goals of the program.
• Take the lead role in tracking implementing partners and grantees progress in achieving outcomes and impacts.
• Participate in the quarterly and other scheduled programme performance review meetings.
• Share information and lessons learnt with other programme staff.

Organizational MERL Team Support

• Review and consolidate detailed monthly and quarterly work plan and track implementation of the same, on a monthly basis.
• Support the overall MERL Lead to coordinate program teams to ensure compliance with all reporting & MER&L requirements of Act!
• Support the review of the monthly cumulative indicator performance tracking data (from Indicator Performance Tracking Tool – IPTT and all quarterly reports submitted by the program partners for compliance and data adequacy.
• File final cumulative data to track achievements against targets (from IPTT) for all partners as designated.
• Develop a programme summary and analysis of overall MER&L data for each quarter.
• Support the MERL Technical Lead to prepare a summary of the partners’ needs and issues for follow up derived from quarterly reports and track responses.
• Contribute to Act! Partners support that documents “success stories” and other anecdotal information to enhance the overall quality of performance reports to the donors.
• Provide support in designing, planning and delivery of all Program technical trainings.
• Support to Consortium/Implementing Partners

Overall, support the MERL Technical lead in providing MERL accompaniment, mentoring and training to implementing partner’s MER&L counterparts as appropriate and on demand. Specific support would include the following: –

• The development of Monitoring, Evaluation and Reporting and Learning (MER&L) processes, tools and plans for partners and grant recipients – including online planning and reporting system.
• The implementation of partners MER&L plans through the life of the programme.
• Ensuring full compliance with Act! and (donor) data management and quality standards.
• Support partners in preparations and effective participation in the design and implementation of mid-term and end term evaluations/reviews, in particular the TORs, SOWs, identification of suitable experts’ selection and quality control of process and to the final reports.

Performance Standards

• Submission of updated PMP report to the line manager within 30 days of the end of a quarter.
• Participate in planning meetings for MER&L technical trainings.
• Carry out all baseline data collection for the partners within one month of signing grant agreements.
• Manage and conduct overall data collection process of all program indicators on an ongoing basis.
• Submission of monthly program reports by the 3rd of the subsequent month.
• Submission of 3 quarterly program reports within 30 days of the end of a quarter.
• Preparation and review of all MER&L information presented during joint reviews.
• Review program performance targets in line with overall strategic goal of the program.
• Share information and lessons learnt with other program staff on a quarterly basis.
• Quarterly work plans for the program developed and submitted by the first week of each quarter.
• Quarterly review of implementation progress.
• All MERL reports including digital data collected using mobile technology filed in server.
• At least one success story developed and shared each quarter per partner.
• Conduct monitoring and technical support visits to a minimum of 7 partners each quarter.
• Carry out data quality improvement exercise for the partners.

Qualifications, Experience & Personal Requirements

Academic qualifications

• Bachelor’s degree in appropriate or any other related discipline in e.g. social sciences, anthropology, developmental studies. A Postgraduate degree will be an added advantage.

Professional Qualifications

• A diploma or equivalent in Project Management or relevant qualification in Monitoring and Evaluation is highly desirable.

Experience

• Minimum 5 years’ experience in a busy MERL function and role. Those with experience within peacebuilding and conflict management and PCVE programming environment may have an added advantage.

Essential Skills & Competencies

Thorough knowledge of socio-economics, socio-anthropology and/or proven ability in participatory methods and processes:

• Ability to work in a fast-paced environment requiring multi-tasking.
• Knowledge of policy influences and institutional practices.
• Knowledge of statistical software applications.
• Excellent analytical skills.
• Good people skills, writing and reporting skills.
• Willingness to travel frequently.
• Good writing and reporting skills

Deadline for applications submission is 24th March, 2023

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REF: ACT/JMA/07/2023

Job Summary

The Junior Monitoring, Evaluation, Reporting and Learning Associates will support in collection, verification and analysis of both qualitative and quantitative program data to track and report results at output, outcome and impact level. He/She will provide close field programmatic and technical assistance to program partners, as well conduct participants interviews to support program learning and documentation of most significant changes. The Junior MERL Associates will ensure that results and evidenced-based reporting is integrated in project interventions by supporting partners to strengthen their MERL systems.

Key Responsibilities

• Assist in collecting, aggregating, analyzing indicator data from across the project interventions to contribute to management decision-making and reporting.
• Conduct field review visits to provide technical support to partners, monitor the quality and completeness of activities, document results and lessons for adaptative programming.
• Assist MERL and Program teams in compiling quarterly reports.
• Support in compiling M&E performance reports and tracking implementation of recommendations.
• Prepare summary of the partners’ needs and issues for follow up derived from quarterly reports and field visits.
• Undertake electronic filing of program documents including reports and evidential documents in a central repository.
• Support the maintenance of program internal and external databases; ensuring they are regularly updated and pro-actively assist to track performance indicators as established in the M&E plan.
• Support the MERL officer in conducting content analysis to compile requisite indicator data, and ensure inputs from relevant evaluation findings and recommendations are incorporated into the program.
• Work with communication teams in identifying and documenting most significant changes ‘success stories’ in project locations.
• Support the MERL Officer to conduct quarterly partner data quality assessments.
• Any other tasks as required by the MERL Officer.

Qualifications, Experience & Personal Requirements

Minimum Requirements

• Bachelor’s degree in a relevant field e.g. Monitoring and Evaluation, Economics, Development Studies, Peace and Conflict Studies, Statistics and any other related field.
• Good data analysis skills, including experience with data visualization and GIS tools, are highly desired.

Experience in years

• At least one-two years proven experience in a similar role.

Essential Skills and Competencies

• Ability to work in a fast-paced environment requiring multi-tasking.
• Knowledge of statistical software applications.
• Excellent analytical, writing and report-writing skills
• Good people skills, writing and reporting skills.

 Complexity and difficulty of the work

• A demanding job that requires tolerance.
• A lot of travel within counties.

Selection: Interviews will take place on a rolling basis but not later than 17th March, 2023.

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REF: ACT/CDC/06/2023

Job Summary

The Capacity Development Coordinator will support the development and maintenance of excellence in the Act! standards for institutional strengthening and capacity development initiatives across all programmes; and its partner beneficiary organizations (grassroots, sub-national and national levels) across all our strategic programming pillars. Capacity Development (CD) is a key approach, which Act! uses in Capacity Development/Building/and or Strengthening for its partners & stakeholders at large. The position holder will work closely with programme leaders to realize the short and long-term CD objectives of the programmes and the organization. Those must be accomplished in line with Act!’s mission, vision, and strategic objectives. With the CEO’s support, the Capacity Development unit ensures that the highest quality investments are made at all times to strengthen partners and beneficiary organizations that work with Act! from time to time. The CD unit play’s a key role in helping Act! maintain its market leadership position as Capacity Development Services (CDS) organization and a key influencer and promoter of local CD services delivery best practices and continuous innovations to both internal and e ternal clients. The job holder will contribute to the achievement of a current and functional resource of high-quality standards of all the Act! developed, tested and adapted CD tools and skills enhancement materials Act!.

Key Responsibilities

The CD Coordinator reports the Capacity Development Manager and works collaboratively with all the Platform Managers i.e.

• Peacebuilding & Conflict Transformation Manager;
• Democracy, Governance and Human Rights Manager
• Sustainable Environment and Natural Resources Management Lead. S/He will also work closely with other functions and units such as MERL, Grants Management, HR, and Communications as may be desirable. Other tasks may be assigned to the CD Coordinator by the CEO and other project leaders on demand. The CD Coordinator may in the course of their duty hold supervisory responsibilities over the junior CD officers, assigned interns and consultants.

Capacity Development

Internal

The CD Coordinator will work collaboratively with key Programme and Technical Officers both at the National and Regional office in Mombasa to ensure efficiency in programmatic support. The key tasks include;

• Conducting Partner Organizational Capacity Assessments (OCA) or other OD tools such as the Organizational Performance Index and monitoring the implementation of the Capacity Improvement
• Plans tailor-made to the individual organizations based on the OCA findings to meet best industry practices on institutional strengthening whilst ensuring adherence to donor regulations.
• Coordinate support for the implementation of the Capacity Development Services (CDS) component of the programmes ensuring effective & efficient implementation and delivery.
• Ensure the development of and adherence to the set CD quality standards in training materials development, and utilization is in delivering the CD services.
• In close collaboration with the Senior CD Officer(s) coordinate the CD activities across Act!s programmes and the organization as per annual institutional strengthening plans.
• Support and mentor other staff on Capacity development approaches and practices.
• Provide support and contribute to the documentation of “success stories” and other anecdotal
• information to enhance the overall quality of performance reports to all of Act! constituents.
• Support the designing/adaptation of sector-specific organizational capacity assessment tools with the
• participation of sector stakeholders along Act! platforms and sectors of focus.

External

The position holder will also have significant contact and interaction with Act!s partners / sub-award partners, and other state and non-state actors as is necessary for the effective delivery of programmatic responsibilities. The tasks include;

• Networking for new knowledge and information in CD.
• Support CSO Partners to undertake Capacity Assessments which include remedial plans and monitoring & reporting.
• CD Curriculum Development, Training Coordination, Mentorship and Reporting

The CD Coordinator will support the following tasks:

• Preparing/adopting and updating training manuals to address capacity-building needs.
• Preparing training facilitation notes and training evaluations.
• Develop guidelines for mentoring and coaching of partners where necessary.
• Updating tools to ensure they are up to date with new developments in Kenya and globally.
• Co-designing and overseeing the training programs.
• Supporting the delivery of training with other team members.
• Coordinating individualized mentorship follow-ups at organizational and individual levels.

New Business Development (NBD) & Fee for Service Implementation Support

• Contribute towards the Act! NBD by offering expertise in CD whenever necessary.
• Contributing to ideas and practical efforts in developing Capacity Development based business for Act!.
• Providing input into Act! proposals on other platforms to ensure they include sound Capacity
• Development components as part of in-building sustainability.
• Contributing to the implementation of the NBD initiatives, which feeds into Act! sustainability
• component on fee for service support.

Monitoring, Evaluation, Reporting, and Learning

• Together with the Monitoring Evaluation Reporting and Learning team develop indicators and
• protocols for capacity development and institutional strengthening result areas.
• Tracking, Monitoring and Reporting on capacity-building indicators.
• Be part of the team producing annual performance reports for the donors.

Performance Standards

• Quality standards in Capacity Development.
• Annual, quarterly and monthly capacity development progress reports
• Well-documented best practices on capacity development and program implementation among partners.
• Learning, mentorship and peer support mechanisms within Act!
• Documented collaboration and Networking with other capacity development organizations/institutions.

Qualifications, Experience & Personal Requirements

Academic qualifications

• A Bachelor’s degree in a relevant development field such as management and organizational development, or other related fields. A master’s degree will be an added advantage.

Professional Qualifications

• Post-graduate qualification in Organizational Management & Development and Training is highly desirable.

Experience

• A minimum of 7 years practical and relevant experience in a successful Capacity Development of Civil Society Organizations in Kenya and the region.

Essential Skills & Competencies

• Excellent Facilitation & Training Skills.
• Extensive training and mentoring, coaching and accompaniment experience.
• A proponent of participatory processes.
• Demonstrated management and analytical skills.
• Demonstrated experience in the development and refinement of assessment tools and training materials.
• Strong interpersonal and representational skills.
• Strong oral and written communication.
• Strong listening and questioning skills.
• A good developmental mind and deep respect for communities’ and partners’ aspirations.
• Knowledge of issues in Democracy & Human rights; Environment & Natural Resources Management;
• Peace Building / Conflict Transformation will be an added advantage.
• Ability and willingness to travel extensively within Kenya.

Deadline for applications submission is 23rd March, 2023.