Current Vacancies at Kapa Oil

KEY OUTPUTS / TASKS

OBJECTIVES:

• Provide administrative support in a busy office, ensuring smooth operations, efficient documentation, and basic HR assistance as needed.

QUALIFICATIONS:

• Degree in Human Resources, Business Administration, or related field.
• 1–5 years of administrative experience in a busy office environment.
• Minimal HR experience required.

EXPERIENCE:

• Administrative support in a busy office
• Basic HR administration
• Travel and event coordination
• Supporting multiple departments or senior management
• Preparing meeting agendas, minutes, and follow-ups
• Handling logistics such as bookings, transport, and visitor coordination

RELATIONSHIPS & ROLES:

• Strong organizational and multitasking abilities.
• Excellent written & verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) is a must.
• Attention to detail and accuracy in documentation and reporting.
• Ability to work independently/under pressure

Reports To.

• Head of HR & Admin.
• Draft departmental correspondence and prepare reports, memos, and other administrative documents.
• Manage day-to-day administrative operations, including filing, record-keeping, and maintaining office systems and databases.
• Handle staff medical claims, ticketing, and travel arrangements for staff and directors.
• Assist with basic HR functions such as on boarding, leave tracking, and maintaining employee records.
• Coordinate departmental and company meetings, including scheduling meetings and events.
• Organize factory tours in liaison with Hod’s and relevant departments.
• Support senior staff with ad hoc tasks to ensure smooth office operations.
• To perform any other duties assigned from time to time by the management.
• Support the induction process by preparing on boarding materials and coordinating with relevant departments.
• Track and follow up on pending tasks, departmental deadlines, and action points.
• Assist in organizing staff welfare activities or small internal events.
• Perform any other responsibilities as assigned by the Head of HR & Admin.

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KEY OUTPUTS / TASKS

OBJECTIVES:

• Provide administrative and operational support to ensure efficient coordination, documentation, safety compliance, and reporting for all company vehicles and equipment.

QUALIFICATIONS:

• Degree or Diploma in Logistics or Fleet management.
• Proficiency in Microsoft Office.

EXPERIENCE:

• 1–3 years’ experience in fleet operations or logistics support.
• Experience in vehicle tracking & data analysis to improve efficiency.
• Familiarity with NTSA regulations.

RELATIONSHIPS & ROLES:

• Strong administrative, reporting, and organizational skills.
• Good communication and coordination abilities.
• Proficient in Excel and basic data analysis.
• Attention to detail.
• Basic knowledge of fleet safety and inspections.

Reports To.

• Head of HR & Admin.
• Maintain fleet records, documents, service schedules, insurance, and inspection files.
• Prepare and update daily/weekly/monthly fleet reports.
• Support coordination of routes, driver assignments, and vehicle dispatch.
• Assist in route planning and optimization to improve efficiency and reduce operational costs.
• Track vehicle and equipment usage, fuel consumption, mileage, and telematics data.
• Coordinate maintenance, repairs, and service bookings with providers.
• Monitor fleet safety, inspections, and compliance with company and regulatory requirements.
• Record incidents, damages, and assist with insurance or repair follow-up.
• Communicate with drivers, departments, and service providers for smooth operations.