Transport - Junior Management at Kapa Oil

KEY OUTPUTS / TASKS

OBJECTIVES:

• Provide administrative and operational support to ensure efficient coordination, documentation, safety compliance, and reporting for all company vehicles and equipment.

QUALIFICATIONS:

• Degree or Diploma in Logistics or Fleet management.
• Proficiency in Microsoft Office.

EXPERIENCE:

• 1–3 years’ experience in fleet operations or logistics support.
• Experience in vehicle tracking & data analysis to improve efficiency.
• Familiarity with NTSA regulations.

RELATIONSHIPS & ROLES:

• Strong administrative, reporting, and organizational skills.
• Good communication and coordination abilities.
• Proficient in Excel and basic data analysis.
• Attention to detail.
• Basic knowledge of fleet safety and inspections.

Reports To.

• Head of HR & Admin.
• Maintain fleet records, documents, service schedules, insurance, and inspection files.
• Prepare and update daily/weekly/monthly fleet reports.
• Support coordination of routes, driver assignments, and vehicle dispatch.
• Assist in route planning and optimization to improve efficiency and reduce operational costs.
• Track vehicle and equipment usage, fuel consumption, mileage, and telematics data.
• Coordinate maintenance, repairs, and service bookings with providers.
• Monitor fleet safety, inspections, and compliance with company and regulatory requirements.
• Record incidents, damages, and assist with insurance or repair follow-up.
• Communicate with drivers, departments, and service providers for smooth operations.