Career Openings at Agriculture and Food Authority (AFA)

Job Description

• This is the graduate entry level. Duties and responsibilities at this level will entail:
• Maintaining primary books of accounts and entering primary data to the accounting system;
• Checking and balancing petty cashbook;
• Maintaining debtors, creditors and general ledger;
• Posting budgetary commitments and prepare periodic expenditure returns;
• Maintaining accounting records relating to collaborative projects/research grants;
• Developing budget utilization reports;
• Undertaking financial/ accounting management;
• Maintaining the Fixed Assets register;
• Implementing financial recommendations from audits; and
• Billing and revenue collection.

Job Specifications

• For appointment to this grade, a candidate must have:-
• Bachelor’s Degree in any of the following disciplines: Commerce (Accounting/Finance Option), Business Management (Accounting/Finance Option), Economics, or equivalent from a recognized university;
• CPA Part I or its equivalent qualification from a recognized institution;
• Membership of the Institute of Certified Public Accountants of Kenya (ICPAK) and in good standing;
• Proficiency in computer applications; and
• Fulfilled the requirements of Chapter Six (6) of the Constitution.

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Job Description

• This is the graduate entry level. Duties and responsibilities at this level will entail:
• Monitoring procedures for record keeping correspondences and file movement;
• Preparing responses to simple routine correspondences;
• Maintaining office diary and managing office protocol;
• Handling telephone calls and appointments;
• Ensuring security of office records, documents and equipment;
• Attending to visitors/clients;
• Planning and schedule meetings; and
• Managing office petty cash.

Job Specifications

• For appointment to this grade, a candidate must have:-
• Bachelor’s Degree in any of the following disciplines: Secretarial Studies, Public Administration, Business Administration, Business and Office Management or equivalent qualification from a recognized institution;
• Proficiency in computer applications; and
• Fulfilled the requirements of Chapter Six (6) of the Constitution.

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Job Description

• This is the graduate entry level. An officer at this level may be deployed in any of the following functional areas;
• General Administration
• Records Management
• In General Administration duties and responsibilities will entail-
• Overseeing general cleanliness in offices on daily and weekly basis including supervision of collection and disposal of dustbin contents;
• Identifying office accommodation and space for staff;
• Ensuring that office equipment and furniture are well arranged and maintained;
• Maintaining and updating furniture and office equipment inventory;
• Monitoring location and movement of office equipment and materials;
• Processing and follow up of payment of bills for common services;
• Generating administrative reports on repairs and maintenance;
• Providing administrative service to the Authority staff;
• Facilitating renewal of insurance policies for assets;
• Facilitating meetings, conferences and other special events;
• Managing Transport and logistics;
• Opening and closing of offices; and
• Ensuring the lights and machines are switched off before closing of offices.

In Records Management duties and responsibilities will entail-

• Ensuring security of information, documents, files and office equipment;
• Supervision of the registry; sorting and classifying documents for filing;
• Storage, updating and maintenance of personnel records and file index;
• Controlling opening of open, confidential and secret files;
• Custody and maintenance of Authority documents; ensuring security of information and Records in a registry/archives;
• Ensuring mail are received, sorted, opened, and dispatched and related registers are maintained;
• Planning appropriate office accommodation for registries;
• Ensuring that file movement records are. Updated and maintained;
• Overseeing security of files and documents;
• Ensuring receipt and proper dispatch of mails and maintaining related; and
• Digitizing Authority’s documents for circulation and archiving.

Job Specifications

• For appointment to this grade, a candidate must have:-
• Bachelor’s Degree in any of the following disciplines: Public Administration;
• Business Administration; Office Management, Business Administration,
• Records Management, Information Science, Library Science or equivalent from a recognized university;
• Proficiency in computer applications; and
• Fulfilled the requirements of Chapter Six (6) of the Constitution.

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Job Description

• This is the graduate entry level. Duties and responsibilities at this level will entail:
• Writing and testing simple computer programs according to instructions and specifications;
• Verifying, enhancing and testing simple computer programs according to instructions and specifications;
• Installing and configuring computer systems;
• Providing user support;
• Repairing and maintaining ICT equipment and associated peripherals;
• Monitoring the performance of ICT equipment;
• Providing support for application systems;
• Maintaining an up-to-date ICT equipment register and issuance register;
• Maintaining Local Area Network components;
• Providing end user support and training users on effective and efficient use of ICT facilities; and
• Updating and maintaining the Authority’s website.

Job Specifications

• For appointment to this grade, a candidate must have:-
• Bachelor’s Degree in any of the following disciplines: Information Technology, Computer Science, Business IT, Software Engineering, ICT Project, Management, Computer Engineering or equivalent from a recognized university; and
• Fulfilled the requirements of Chapter Six (6) of the Constitution.

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Job Description

• This is the graduate entry level. Duties and responsibilities at this level will entail:
• Designing questionnaires and data collection instruments;
• Carrying out research and identify key performance indicators;
• Editing and analyzing data;
• Preparing tabulation and analysis plans on data.
• Maintaining statistical registers and checklists;
• Monitoring statistical trends and dynamics in the sector;
• Presenting and disseminating of statistical reports;
• Monitoring of statistics and reports produced by stakeholders;
• Preparing sector performance reports; and
• Updating databases on official statistics.

Job Specifications

• For appointment to this grade, a candidate must have:-
• Bachelor’s Degree in any of the following disciplines: Statistics, Actuarial Science, Finance, Accounting, Business Administration, Economics, Computer Science; Business Studies; Project Management or equivalent from a recognized university;
• Proficiency in computer applications; and
• Fulfilled the requirements of Chapter Six (6) of the Constitution.

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Job Description

• This is the graduate entry level. Duties and responsibilities at this level will entail:
• Reading and verifying documentation vis-à-vis historical information contained in individual case files;
• Obtaining information required on case files and communicating to the external advocates;
• Verifying contract documentation for procurement and other engagements by the Authority;
• Attending court hearings.
• Drawing draft contracts, agreements and other legal documents;
• Undertaking research on different information concerning all applicable laws;
• Identifying legal and compliance risks and issues relative to the Authority’s intended actions;
• Liaising with external lawyers on all cases filed against the Authority to ensure instructions, witnesses and statements are procured on time;
• Working with external lawyers to initiate lawsuits or to formulate draft defense, to gather evidence in legal proceedings involving the Authority and rendering general advice relating to any legal proceedings involving the Authority; and
• Representing the Authority in litigation matters.

Job Specifications

• For appointment to this grade, a candidate must have:-
• Bachelor’s Degree in Law from a recognized university;
• Postgraduate Diploma in Legal Studies from the Kenya School of Law;
• Admitted as an advocate of the High Court;
• Proficiency in computer applications; and
• Fulfilled the requirements of Chapter Six (6) of the Constitution.

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Job Description

• This is the graduate entry level. Duties and responsibilities at this level will entail:
• Undertaking market surveys to ensure the Authority obtains value for money;
• Maintaining and updating a list of prequalified suppliers;
• Implementing the annual procurement and disposal plans;
• Raising purchase orders for goods and services for approval;
• Sourcing for goods, works and services as per the procurement law;
• Participating in the opening of quotations;
• Providing secretariat to committee’s incidental to procurement of goods and services, and disposal of assets;
• Liaising with suppliers to ensure timely delivery of goods and services; and
• Ensuring safe custody of all procurements records.

Job Specifications

• For appointment to this grade, a candidate must have:-
• Bachelor’s Degree in any of the following disciplines: Procurement & Supplies Management, Business Administration or equivalent from a recognized university;
• Membership of the Kenya Institute of Supplies Management (KISM) and in good standing;
• Proficiency in computer applications; and
• Fulfilled the requirements of Chapter Six (6) of the Constitution.

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Job Description

• This is the graduate entry level. Duties and responsibilities at this level will entail:
• Receive checking and analyzing internal controls, operational policies and procedures;
• Identify possible risks and making recommendations;
• Carrying out audit related investigations when called upon;
• Overseeing stock-takes and write-offs as well as conducting surprise checks;
• Monitoring implementation status of past audit recommendations;
• Providing inputs for the update of policies and procedures for the Department;
• Participating in developing individual audit engagement plan and ensure implementation;
• Participating in reviewing and evaluating the system of internal controls, assess their adequacy, effectiveness and proposing recommendations for their improvement;
• Verifying existence and ownership of company assets and valuation;
• Preparing draft audit reports on completion of each audit engagement;
• Assisting in establishing a follow up mechanism on recommendations received from all internal and external audits; and
• Undertaking special audit/investigations.

 Job Specifications

• For appointment to this grade, a candidate must have:-
• Bachelor’s Degree in any of the following disciplines: Commerce (Accounting/Finance Option), Business Management (Accounting/Finance Option) or equivalent from a recognized university;
• Membership of the Institute of Certified Public Accountants of Kenya (ICPAK) or a relevant professional body and in good standing;
• Proficiency in computer applications; and
• Fulfilled the requirements of Chapter Six (6) of the Constitution.

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Job Description

• This is the graduate entry level. Duties and responsibilities at this level will entail:
• Drafting press releases for response to media inquiries about the Authority;
• Arranging speaking engagements for the Authority's leadership and maintaining contacts within the media;
• Media monitoring and maintaining relations with a specific entity like the press, the government, consumers or interest groups representing the agricultural sector;
• Supporting Digital & Media Relations including information sharing and invitations for AFA events;
• Collecting, receiving and communicating information that may inform AFA strategic direction of the agricultural industry;
• Preparing and submitting weekly, monthly and periodic reports within schedule and up to standard;
• Distributing press releases and media kits;
• Maintaining and regularly update data base and mailing list of all stakeholders;
• Monitoring the press on pertinent agricultural issues;
• Participating in organizing events including press conferences, exhibitions, open days, workshops and fairs;
• Keeping calendars and diarize events (editorial, press conferences, events);
• Compiling, receiving complaints and updating the Authority’s complaints register;
• Compiling CSR and publicity reports and preparing proposals for Committee meetings;
• Conducting customer satisfaction surveys; and
• Preparing publicity, speeches and communication materials as advised.

Job Specifications

• For appointment to this grade, a candidate must have:-
• Bachelor’s Degree in any of the following disciplines: Public Relations, Communications, Journalism or equivalent from a recognized university;
• Proficiency in computer applications; and
• Fulfilled the requirements of Chapter Six (6) of the Constitution.

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Job Description

• This is the graduate entry level. Duties and responsibilities at this level will entail:
• Drafting memos, letters and reports;
• Reviewing job descriptions and preparing job advertisements;
• Participating in the recruitment process;
• Organizing Staff induction and on-boarding programs;
• Collating information relating to recruitment and selection, appointments,
• training, performance management, records and staff complement control;
• Updating the HR information systems data;
• Undertaking training needs analysis, developing training programmes and implementing the training plan;
• Administering performance appraisal, collates performance related data, analyzing and preparing related reports;
• Processing salaries, allowances, benefits and final dues; processing of leave applications, sick sheets and sick offs;
• Processing cases for the Human Resource Management Advisory Committee (HRMAC) and implementation of decisions thereof;
• Collating data in relation to cross-cutting issues and welfare matters; and
• Preparing and submitting statutory returns.

Job Specifications

• For appointment to this grade, a candidate must have:-
• Bachelor’s Degree in any of the following disciplines: Commerce (Human Resource Management Option), Business Management (Human Resource Management Option), or equivalent from a recognized university;
• Membership of the Institute of Human Resource Management (IHRM) and in good standing;
• Proficiency in computer applications; and
• Fulfilled the requirements of Chapter Six (6) of the Constitution.

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Job Description

• This is the entry and training level for this cadre. Duties and responsibilities at this level will entail:
• Filing of pleadings in courts;
• Organizing and maintaining legal files and instruments in the legal registry;
• Capturing data files into the case management system;
• Receiving and deliver court summons and correspondence;
• Transmitting legal documents internally and externally;
• Handling and storing case exhibits;
• General management of the Legal Registry
• Ensuring safe custody of legal files/instruments and appropriate storage;
• Facilitating classification and indexing of legal files and instruments; and

Job Specifications

• For appointment to this grade, a candidate must have:-
• Diploma in any of the following fields: - Paralegal studies, Law or equivalent qualification from a recognized institution;
• Proficiency in computer applications; and
• Fulfilled the requirements of Chapter Six (6) of the Constitution.

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Job Description

• This is the entry and training level for this cadre. Duties and responsibilities at this level will entail:
• Undertaking market surveys to ensure the Authority obtains value for money;
• Participating in the opening of quotations;
• Maintaining and updating a list of prequalified suppliers;
• Issuing items from the store to staff;
• Liaising with suppliers to ensure timely delivery of goods and services; and
• Ensuring safe custody of all procurement records.

Job Specifications

• For appointment to this grade, a candidate must have:-
• Diploma in Procurement and Supplies Management, Business Administration, or other relevant field from a recognized institution;
• Membership of the Kenya Institute of Supplies Management (KISM) and in good standing;
• Proficiency in computer applications; and
• Fulfilled the requirements of Chapter Six (6) of the Constitution.

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Job Description

• This is the entry and training level for this cadre. Duties and responsibilities at this level will entail:
• Implementing administration policies, strategies and plans;
• Undertaking assigned administration roles
• Undertaking asset management and general administration functions for optimal utilization of assets;
• Undertaking management of transport services;
• Distributing files, correspondences, picking and dropping mails and packages;
• Initiating payment process to ensure prompt settlement of utility bills, land rents and rates whenever they fall due;
• Supervising outsourced administration services including cleaning, security, courier and messengerial services;
• Opening and closing of offices; and
• Ensuring the lights and machines are switched off before closing of offices.

Job Specifications

• For appointment to this grade, a candidate must have:-
• Diploma in any of the following disciplines: Business Administration, Office Management or a related field from a recognized institution;
• Proficiency in Computer applications; and
• Fulfill the requirements of Chapter Six (6) of the Constitution.

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Job Description

• This is the entry and training level for this cadre. Duties and responsibilities at this level will entail:
• Receiving, guiding and directing all visitors;
• Maintain office security by following safety procedures and controlling access via the reception desk;
• Maintaining visitors register and issuing of visitors passes;
• Operating the switch board and reporting any telecommunications faults;
• Recording customers’ feedback;
• Receiving and recording customer complaints;
• Providing information about services of the Authority to customers;
• Observing tidiness at the reception area with all necessary stationery and material (e.g. pens, forms and brochures); and
• Keeping an updated record of customer needs, concerns, and questions.

Job Specifications

• For appointment to this grade, a candidate must have:-
• Diploma in any of the following disciplines: Communications, Journalism, Public Relations, Customer Care or an equivalent qualification from a recognized institution;
• Proficiency in computer applications; and
• Fulfilled the requirements of Chapter Six (6) of the Constitution.

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Job Specifications

• This is the entry and training level for this cadre. Duties and responsibilities will entail:-
• Preparing and verifying vouchers and committal documents in accordance with the laid down rules and regulations;
• Compiling data on payments made by the Authority to various payees;
• Maintaining primary records such as cash books, ledgers, vote books and registers;
• Preparing simple management reports including imprest and expenditure returns;
• Collecting and compiling data for computing assets depreciation and verify balances on each account;
• Preparing vouchers in accordance with the laid down rules and regulations;
• Undertaking data entry and routine accounting work;
• Processing receipts and banking revenue received;
• Depositing organization cheques and payment documents;
• Dispatching cheques and payment documents;
• Processing electronic transfers;
• Filing and keeping financial documents; and
• Carrying out monthly reconciliations.

Person Specification

• For appointment to this grade, a candidate must have:
• Diploma in Accounting or Kenya Accounts Technician Certificate (KATC)
• Part II or Part I of the Certified Public Accountants (CPor its equivalent from a recognized institution; and Proficiency in computer applications; and
• Fulfilled the requirements of Chapter Six (6) of the Constitution.

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Job Specifications

• Duties and responsibilities at this level entail:
• Driving a motor vehicle as authorized;
• Carrying out routine checks on the vehicle’s cooling, oil, electrical and brake systems, tyre pressure, etc.;
• Detecting and reporting malfunctioning of vehicle systems;
• Maintaining of work tickets for vehicles assigned;
• Ensuring security and safety for the vehicle on and off road;
• Ensuring safety of patients and staff and/or goods therein; and
• Maintaining cleanliness of the vehicle.

Person Specifications

• For appointment to this grade, a candidate must have:
• Kenya Certificate of Secondary Education mean grade D (plain) or its equivalent qualification from a recognized Institution;
• A valid driving license free from any current endorsement(s) for class(es) of vehicle(s) an officer is required to drive;
• Attended a First-Aid Certificate Course lasting not less than one (1) week at St.
• John Ambulance or Kenya Institute of Highway and Building Technology (KIHBT) or any other recognized Institution;
• Certificate of Occupational Trade Test III for Drivers conducted by the Ministry of Roads and Public works;
• Defensive Driving certificate from the Automobile Association (AA); of Kenya or its equivalent qualification from a recognized Institution;
• At least two (2) years driving experience;
• Proficiency in computer applications; and
• Fulfilled the requirements of Chapter Six (6) of the Constitution.

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Job Description

• Coordinating the establishment, development, implementation and review of policies, strategies, procedures, standards and guidelines in the provision of financial services in AFA;
• Overseeing the preparation of budget proposals and cash flow projection;
• Advising management on all policies and strategies relating to finance and accounting;
• Providing technical support and guidance to Directorates and Departments in the budget making process;
• Overseeing the preparation and submission of periodic financial reports;
• Monitoring and managing the commitments and expenditures within available budgetary provisions;
• Coordinating the preparation of budget estimates and undertaking budgetary controls;
• Overseeing the development of budget utilization reports;
• Managing accounts payables and receivables;
• Cash flow management;
• Developing, implementing and ensuring compliance with internal financial and accounting policies and procedures;
• Undertaking financial/ accounting management;
• Overseeing the maintenance of assets register;
• Ensuring compliance with all statutory obligations;
• Coordinating financial audits and ensuring implementation of financial recommendations;
• Coordinating billing and revenue collection;
• Coordinating treasury and investment management of the Authority; and
• Supervision and performance appraisal of staff in the department.

Person Specification

• For appointment to this grade, a candidate must have:-
• Minimum of fifteen (15) years cumulative relevant work experience with a relevant organization, five (5) of which must have been in a senior management position; Masters Degree in any of the following disciplines: Commerce (Accounting/Finance Option), Business Management (Accounting/Finance Option), Economics, or equivalent from a recognized institution;
• Bachelor’s Degree in any of the following disciplines: Commerce (Accounting/Finance Option), Business Management (Accounting/Finance Option), Economics, or equivalent from a recognized university;
• CPA (K) or its equivalent qualification from a recognized institution;
• Membership of the Institute of Certified Public Accountants of Kenya (ICPAK) and in good standing;
• Certificate in Leadership course lasting not less than six (6) weeks from a recognized institution;
• Proficiency in computer applications;
• Demonstrated competence in work performance; and
• Fulfilled the requirements of Chapter Six (6) of the Constitution.

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Job Description

• Coordinating the development, implementation and review of the Authority’s legal policies, strategies, procedures and plans;
• Providing legal advisory services to AFA to ensure compliance with existing laws and regulatory requirements;
• Coordinating the drafting, reviewing and vetting of legal instruments and advising management and the Board;
• Carrying out regular legal audits in the Authority to ensure compliance;
• Coordinating representation of the Authority in court matters and managing litigation on behalf of the Authority;
• Identifying and monitoring areas of risk in Legal compliance within the
• Authority and recommending precautionary measures to avoid noncompliance;
• Coordinating identification of legal and compliance risks and advising on risk mitigation;
• Researching, reviewing, analyzing and interpreting laws, regulations and advising management and the Board accordingly;
• Drafting and reviewing legal pleadings, attending court and quasi- judicial tribunals, compiling documentary evidence, coordinating witness preparation, receiving court pleadings, instructing external legal counsel and monitoring the progress;
• Coordinating Board secretariat services;
• Preparing reports on use of the AFA Seal;
• Preparing and monitoring the Department’s budgets and expenditures;
• Ensuring evidence, witnesses and statements on all cases filed against the Authority are provided on time;
• Coordinating governance and legal audits and preparation of reports; and
• Managing the Divisions legal registry including updating legal documentation, regulations, ordinances, policy manuals to ensure compliance.

Person Specifications

• For appointment to this grade, candidate must have:
• Minimum of fifteen (15) years cumulative relevant work experience with a relevant organization, five (5) of which must have been in a senior management position;
• Masters Degree in any of the following disciplines: Law, Business Administration,
• Public Administration, or equivalent qualifications from a recognized institution;
• Bachelor’s degree in Law from a recognized institution;
• Post graduate diploma in Law from the Kenya School of Law or such similar qualification from a recognized institution;
• Be an advocate of the High Court of Kenya and a member of the Law Society of Kenya in good standing;
• Certificate in Leadership course lasting not less than six (6) weeks from a recognized institution;
• Proficiency in computer applications;
• Demonstrated competence in work performance; and
• Fulfill the requirements of Chapter Six (6) of the Constitution.

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Job Description

• Coordinating the development, implementation and review of policies, strategies, plans, programmes, procedures and frameworks on corporate communication;
• Managing stakeholder relations and linkages through stakeholder engagement forums, and customer care;
• Coordinating the preparation of advisory for management on policies and strategies for promoting service visibility and corporate image;
• Monitoring the media on matters affecting the Authority and the sector and advising management appropriately;
• Coordinating official communication with the media, coverage of Authority’s events and activities, and maintaining an audio-vision library for organizational events;
• Coordinating the development and implementation of Corporate Social
• Responsibility (CSR) Policy, Programmes and activities to enhance visibility of the Authority;
• Coordinating participation in public functions and corporate events of the Authority;
• Coordinating service delivery and complaints management systems for the
• Authority in line with prevailing guidelines;
• Advising and supporting Directorates and Departments on the implementation of communication programs
• Overseeing the preparation of newsletters, speeches, publications, handbooks, brochures, annual reports, calendars and other materials;
• Approving updates to the Authority’s website and digital platforms, facilitating interdepartmental communications and managing external communications;
• Overseeing the development of suitable communication strategies to mitigate prevailing crisis;
• Convening and chairing public relations and media related meetings;
• Coordinating content creation such as editing and approving blog posts, articles, newsletters, communications materials, and material for social media channels;
• Leveraging on social media by creating, managing and growing the Authority’s presence through blogs, Twitter, Facebook, and other strategically relevant online properties;
• Coordinating the development of networks with journalists, media producers, editors and strategic influencers;
• Coordinating the establishment and implementation of mechanisms for obtaining customer feedback;
• Coordinating the development of an effective customer service system and a customer service charter; and
• Providing technical advice in matters pertaining to corporate communication in the Authority.

Person Specification

• A minimum period of fifteen (15) years cumulative relevant work experience with a relevant organization and at least three (3) years in a management role;
• Masters degree in any of the following disciplines: Public Relations, Communications, Journalism, Marketing, International Relations or a relevant and equivalent qualification from a recognized institution;
• Bachelors Degree in any of the following disciplines: Public Relations, Communications, Journalism or a relevant and equivalent qualification from a recognized institution;
• Certificate in Leadership Course lasting not less than six (6) weeks from a recognized institution;
• Proficiency in computer applications;
• Demonstrated competence in work performance; and
• Fulfill the requirements of Chapter Six (6) of the Constitution.