Careers at Aga Khan Education Service, Kenya (AKESK)

Role Summary
Providing a nurturing and stimulating environment for young children to learn and grow in order to enhance early development of children, fostering a love for learning and supporting their social and emotional well-being. 

Key Responsibilities

• Develop and implement age-appropriate lesson plans and activities to support the cognitive, physical, social, and emotional development of children.
• Create a safe and inclusive classroom environment that promotes exploration, creativity, and independence.
• Provide a variety of learning experiences, including play-based activities, group discussions, and individualized instruction, to cater to the diverse needs and learning styles of children.
• Foster positive relationships with children, parents, and colleagues to promote open communication and collaboration.
• Monitor and assess each child's progress and development, maintaining accurate records and providing feedback to parents on a regular basis.
• Support children in developing essential skills, such as language and communication, problem-solving, fine and gross motor skills, and social interactions.
• Promote good behavior and discipline through positive reinforcement techniques and age-appropriate classroom rules and expectations.
• Encourage the development of independence and self-help skills, such as toileting, dressing, and eating.
• Plan and organize field trips, events, and special activities that enhance the curriculum and provide opportunities for hands-on learning experiences.
• Stay updated on current early childhood education practices and trends by attending professional development workshops, conferences, and continuing education courses.

The requirements

Qualifications and Experience

• Diploma in Early Childhood Development (ECD) from a recognized institution.
• At least two years’ experience working with young children in a school setting.
• Strong communication, interpersonal, and classroom management skills.
• A caring, patient, and flexible attitude.
• Be conversant with the new Competency Based Curriculum

go to method of application »

Role Summary.
Overseeing the financial operations of the school, ensuring effective management of funds, compliance with financial regulations and accurate record-keeping. This role is pivotal in maintaining the financial health of the institution and supporting its educational objectives.

Key Responsibilities

Financial Management

• Oversee day-to-day financial transactions, ensuring proper documentation and adherence to accounting standards.
• Lead budget specific discussions during budgeting process, including forecasting revenues and expenditures.
• Conduct regular bank reconciliations and managing of petty cash
• Enforce practices that are in line with company’s finance policies among the school staff & other stakeholders.

Accounts and Banking

• Manage accounts payable and receivable, ensuring timely payments and collections.
• Banking duties which include cheque deposits, following up on direct banking and bank transfers.

Fee Collection and Student Accounts

• Ensure accurate billing of tuition and other fees, and oversee the collection process.
• Maintain up-to-date student financial records, including ledgers and receipts.
• Maintain monthly revenue report template and National Financial Institute (NFI).
• Maintaining receipts of payment from other incomes e.g. Use of facilities – hall / field hire, other disposals etc.

New admissions /Exit

• Confirm approval of admissions.
• Follow up on payments
• Ensure deactivation of students who have left the school.
• Reconciliation of class registers and SIS to match student numbers.
• Processing of approved and authorized caution refund upon student clearance.

Procurement and Asset Management

• Coordinate procurement processes, ensuring value for money and compliance with procurement policies.

Compliance and Reporting

• Ensure compliance with statutory financial regulations, including tax fillings and audits
• Collaborate with internal and or external auditors during financial audits and implement recommended improvements.

The requirements

Qualifications and Experience

• Bachelor’s Degree in Accounting, Finance or Commerce.
• Certified Public Accountant (CPA) finalist or equivalent.
• At least 3 years of experience, preferably within an educational institution.
• Proficiency in accounting software.
• Strong understanding of Kenyan financial regulations and statutory requirements.
   

go to method of application »

Role Summary
The Personal Assistant provides administrative support to the Headteacher while serving as the first point of contact for parents, staff and visitors. The role also includes supporting school marketing and events logistics. This position requires an organized, detail-oriented and personable individual who can represent the school positively and maintain confidentiality at all times.

Key Responsibilities
 Front Office & Administration

• Receive parents and visitors, directing them to the relevant personnel with professionalism and courtesy.
• Effectively handle telephone requests on behalf of callers or the school, ensuring accurate and timely responses.
• Provide the highest standard of customer care to parents and visitors, upholding the school’s image at all times.
• Ensure safety procedures are followed by issuing passes and lanyards to all visitors and maintaining accurate visitor sign-in records.
• Assist with filing, photocopying and circulation of correspondence as required.
• Provide administrative assistance to staff as needed.
• Support the Headteacher with scheduling, follow-ups and preparation of basic documents.
• Act as a liaison between the school and the HR Department.
• Ensure the reception area remains tidy and welcoming.

  Marketing & Enrollment Support

• Inquiry Handling: Facilitate the initial inquiry process by sharing school brochures and relevant information with prospective parents to support enrollment growth.
• Content Gathering: Help identify and collect highlights, photos, and stories from school activities for use by the marketing team.
• Collateral Maintenance: Monitor and replenish marketing materials, brochures, and branding displays in the reception area to ensure they are well-presented.
• Visit Coordination: Facilitate school tours for prospective families, providing a professional first point of contact.
• Data Tracking: Assist in compiling enrollment inquiries and visitor feedback to help the school leadership identify marketing trends.

Communications & Event Logistics

• Parental Outreach: Support the communication process with parents regarding school life, ensuring all messaging is consistent with the school’s professional tone.
• Information Distribution: Coordinate the timely distribution of newsletters, announcements, and notices across various school channels.
• Event Support: Provide logistical and on-ground support for the coordination of weekend and holiday school events, Open Days, and activities.
• Digital Updates: Assist in the preparation and posting of approved announcements or event recaps for school noticeboards and digital platforms.

The requirements

Qualifications and Experience

• Bachelor’s degree in Administration, Communications, Management or a related field.
• Minimum of 2 years of proven experience in an administrative or assistant role.
• Experience in an educational setting is preferred.
• Basic working knowledge of Microsoft Office and Google Suite applications.
• Strong command of written and spoken English.
• Competence in record-keeping, data management and file systems.