Careers at FHI360 NGO

JOB SUMMARY:

• To provide driving and messenger services to the STRIDES project in Kenya. Maintain the project vehicles in a clean and serviceable condition, perform minor preventive maintenance and safety checks on a daily basis and inform the supervisor of discrepancies. The incumbent will be based in Nairobi County offering support to counties where the project will be implemented in Kenya.

ESSENTIAL JOB FUNCTIONS:  DUTIES AND RESPONSIBILITIES

• Drive project staff and visitors to meetings, appointments and field work with due caution and courtesy as assigned by the supervisor.
• Assist with picking up and delivering project supplies as delegated.
• Maintains project vehicle in good condition, including cleaning inside and outside of the vehicle and engine check-up, fluid levels and the tires which are to be conducted on a daily basis.
• Maintains a current driving license for self and advise the Administrative Officer when the project vehicle licenses are due for renewal, appropriate inspections and registrations for vehicles.
• Runs office errands such as message/equipment delivery, visa applications, picking up and collecting mail from post office/courier services and other errands as assigned by the supervisor.
• Ensure that the passengers adhere to the traffic rules and regulations e.g., wearing seat belts.
• Report immediately any traffic accident to the insurance company and to the supervisor.
• Assists with office tasks, such as photocopying, pick up of supplies etc.
• Performs any other duties as assigned by the Project Director or Administrative Officer.

REQUIREMENTS: KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of counties and its surrounding areas where STRIDES project will have presence, streets neighborhoods, airports and government offices.
• Skilled and experienced safe driver with valid driver’s license and no history of responsibility for accidents.
• Ability to lift heavy packages and moves furniture.
• Ability to maintain vehicles in good condition.
• Basic knowledge of First Aid.
• Able to handle multiple tasks efficiently.
• Able to report to work and maintain time schedule and work extra hours as needed.
• Willingness and interest in supporting STRIDES programs and goals.
• Ability to perform all duties and responsibilities in a timely manner with minimal supervision.

MINIMUM REQUIREMENTS STANDARDS:

• Secondary school ‘O’ level graduate or relevant vocational training certification with 3 plus of relevant experience; plus, a minimum of five years working with a public or private organization, professionally operating motor vehicles specifically four-wheel Landcruiser, etc..
• 5 years of experience preferred.
• Must have a good working knowledge of English with ability to understand both spoken and written English and Kiswahili.
• Must have a current, valid driving license with  no history of responsibility for accidents.
• Must be in possession of a current and valid certificate of good conduct within the year.
• Maintains a good awareness of the existing traffic rules and regulations under NTSA.
• Must have undertaken an eye test with certification.
• Good knowledge of the counties and its surrounding areas.
• Experience driving for a diplomatic mission or NGO is an added advantage
• Prefer experience with medium-to-large sized international organization.
• Experience must reflect knowledge, skills and abilities listed above.

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Job Summary:

• The Finance Assistant will support the Finance Manager to coordinate and perform financial management and other activities to ensure successful implementation of the STRengthening Infectious Disease DEtection Systems (STRIDES) in Kenya. S/He will perform accounting and financial duties for [name of the country] STRIDES project including audit function to assure accuracy and compliance with internal and external regulations. S/He will select and apply established procedures appropriately and update the supervisor on status of the projects as required.  

Accountabilities:  

• Prepares and monitors monthly expenditures for projects by analyzing financial data and providing monthly reports to internal and external stakeholders.
• Serves as a principal source of information on fiscal policies and procedures including federal funding rules and advises management on existing options or alternatives to make appropriate business decisions.
• Establishes and manages accounting record keeping systems and procedures for tracking and reporting.
• Assists with reviewing invoices and preparation of annual project proposals for renewal.
• Works with project leaders to resolve problems associated with monthly expenditures and project budgets.
• Communicates with management and project leaders regarding proposal development and monitoring of budgets to ensure projects adhere to budget constraints and meet completion.
• Performs other related duties as assigned by the supervisor.  

Applied Knowledge & Skills:   

• Strong knowledge of concepts, practices, and procedures with Generally Accepted Accounting Principles (GAAP), budgeting and fiscal control theories and practices.
• Working knowledge of general office practices and administrative procedures.
• Excellent oral and written communication skills.
• Excellent quantitative and analytical skills.
• Strong critical thinking and problem-solving skills.
• Demonstrated spreadsheet and database software skills.
• Ability to handle complex and confidential information with discretion.
• Ability to work well with others and verify and analyze financial data, identify errors and prepare reports.

Problem Solving & Impact:  

• Works on problems of diverse scope that require analysis of data and evaluation of identifiable factors.
• Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.
• Decisions made generally affect own job or specific functional area.

Supervision Given/Received:  

• Has no supervisory responsibility.
• Receives instructions on new assignments.
• Reports to the Finance Manager.

Education: 

• Associate’s degree in Accounting/Finance or its International Equivalent.

Experience: 

• Typically requires 3+ years of accounting or finance experience.
• Articulate, professional and able to communicate in a clear, positive manner with client and staff.
• Must be able to read, write and speak fluent English, fluent in host country language as appropriate.
•  Prior experience in a non-governmental organization (NGO).

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

•  Ability to travel domestically less than 10