Careers at Mount Kenya University

Qualification

Must have:

• Bachelor’s degree in Library and Information Science or Archives and Records Management
• Three (3) years’ experience as Assistant Librarian or Archivist II
• Must be computer literate

OR

• Must possess a Higher National Diploma Library and Information Science or Archives and Records Management from a recognized institution.
• Five (5) years’ experience as a Records Officer II/Archivist II in an institution of higher learning.

Key responsibilities also include

Reporting to: Director, Examinations

Duties and responsibilities:

• In-charge of the Archivist section.
• Validate and appraise historical documents and archival materials.
• Create and maintain accessible, retrievable archives and databases, incorporating current advances in electric information storage technology.
• Provides technical assistance to researchers and interested parties regarding the history and archival collections
• Responsible for records survey in University departments
• Develops, maintains, and oversees disposition of all formal records and historical archives pertaining to the work of the University; serves as principal resource and point of contact for inquiries.
• Co-ordinate the security and proper maintenance of archival records
• Creates and updates online and hardcopy catalogues of collections.
• Any other duties assigned by the immediate supervisor.

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Qualification

Education, Skills and Experience

 Must have:

• PhD in relevant area of specialization
• 3 years’ experience at Grade 11 within MKU or in a similar position in a recognized academic institution.
• Have demonstrable competence in academic leadership in an academic/research environment;
• Be a recognized scholar as evidenced by refereed journals publications, university level books as well as project grants and awards;
• Be registered with, and be active members of professional associations in his/her profession where applicable;

  OR

• Master’s Degree in a relevant area of specialization
• A minimum of 5 years of experience at Grade 11 within MKU or at a similar position in a recognized academic institution
• Have demonstrable competence in academic leadership in an academic/research environment;
• Be a recognized scholar as evidenced by refereed journals publications, university level books as well as project grants and awards;
• Be registered with, and be active members of professional associations in his/her profession where applicable;

Key responsibilities also include

Reporting to: Director, Examinations

Duties and responsibilities:

• Oversee all matters related to examinations
• Ensure compliance with the university examinations regulations.
• Oversee processing of quality and standardized university examinations.
• Plan and coordinate setting, proofreading, moderation, marking and administration of university examinations.
• Develop a Directorate schedule of activities aligned with the University calendar.
• Ensure timely procurement of materials for examination processing.
• Prepare all necessary examination process documents, including submission registers, proofreading registers, and typing allocation registers.
• Compile a departmental list of units offered based on the approved University workload for all campuses, and request departments to submit their examination materials.
• Manage the allocation and accountability of all examination drafts issued to administrative assistants for processing.
• Communicate with departments regarding issues identified in examinations and gaps in submission and proofreading coordination.
• Oversee the printing of examinations for University campuses and ODEL centers, and coordinate the distribution of ODEL examinations to those locations.
• Assign online data tasks to administrative assistants for uploading and coordinate the delivery and issuance of examinations to campuses.
• Advice departments, schools, campuses and senate on matters related to university examinations.
• Promote best practices of examinations administration.
• Guide and advice students and staff on matters related to examinations.
• Induct new staff on matters related to examinations.
• Organize regular in service training for staff in the directorate.
• Ensure University examinations are high quality.
• Safeguard the integrity of examinations in the university.
• Develop and maintain technologically based ways of processing university examinations.
• Ensure effective and timely delivery of examinations services.
• Develop and maintain university examinations bank.
• Keep examinations records and documents.
• Perform any other duties as may be assigned from time to time by the Director, Examinations.

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Qualification

Education, Skills and Experience

 Must have:

• Bachelor degree in Business, Administration, Education, Social Sciences of a related field
• Organized, able to prioritize tasks to meet tight deadlines
• Three (3) years of related work experience
• Ability to maintain professionalism in customer service

Key responsibilities also include

Reporting to: Director, Examinations

Duties and responsibilities:

• Printing of transcripts
• Issuance of transcripts and certificates to university graduates
• Verification of graduation lists and records
• Auditing of examination booklets after the release of examination results.
• Sorting and issuance of examinations to unit lecturers for administration
• Examination booklet accountability before and after examinations
• Generation of Examination attendance registers
• Update of student records (remarking results, missing marks, attachments, projects and historical marks