Careers at National Employment Authority (NEA)

Key Responsibilities

• Administrative and Office Management Support Organize and support programme meetings, workshops, trainings, and field visits, including preparation of agendas, participant lists, attendance registers, and minutes. Maintain an efficient and well-organized filing system for programme documents in both hard copy and electronic formats, in line with GoK and IFAD record-keeping requirements. Handle official correspondence, scheduling, document circulation, and internal communications for the PMCU. Manage office supplies, stationery, and equipment inventory and ensure timely replenishment.
• Logistics, Travel and Operational Coordination Coordinate travel arrangements for programme staff, consultants, and stakeholders, including transport, accommodation, and travel documentation. Support logistical arrangements for workshops, trainings, and field activities to ensure timely and cost-effective delivery of programme activities.
• Procurement and Asset Support Support procurement processes by preparing and compiling documentation such as requisitions, requests for quotations, delivery notes, and related records, in accordance with IFAD and Government procurement guidelines. Assist in tracking deliveries, asset records, and proper filing of procurement documentation.
• Reporting, Documentation and Knowledge Management Assist in compiling programme reports, presentations, briefing notes, and other documentation required for management, IFAD supervision missions, and government reporting. Maintain up-to-date contact databases for stakeholders, partners, service providers, and implementing agencies.
• Monitoring, Evaluation and Data Support Support data collection, data entry, and basic data management for monitoring and evaluation (M&E) purposes. Assist in organizing M&E documentation, activity reports, and field evidence to support results reporting and audits.
• Coordination, Communication and Stakeholder Engagement Serve as a liaison between field offices, implementing partners, county governments, and the PMCU. Facilitate effective communication and information flow among technical teams, partners, and county government officials.
• Community and Field Support Support community engagement, sensitization, and mobilization activities in collaboration with technical teams and county counterparts. Assist in organizing and documenting field-level activities and stakeholder engagements.
• Other Duties Perform any other duties as may be assigned by the National programme Coordinator in support of effective programme implementation.

Academic Qualifications/Professional Skills/Expertise:    

Academic Qualifications

• At minimum, a Diploma in Business Administration, Project Management, Development Studies, or any other related field from a recognized institution.
• Any additional relevant training related to administrative or programme support is an added asset.

Professional Experience

• Minimum of five (5) years of experience in administrative or programme support roles, preferably within GoK/donor-funded projects.
• Experience in natural resource management, agricultural or rural development environment is an added advantage. Excellent organizational, multitasking, and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in computing skills including MS Office Word, Excel, PowerPoint and basic data entry tools.
• Ability to work collaboratively in a multi-disciplinary and multicultural team environment. Discretion, professionalism, and attention to detail.

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Key Responsibilities

• Knowledge Management Systems and Learning Develop and operationalize a comprehensive knowledge management strategy aligned with INReMP’s learning agenda. Organize learning events, workshops, and peer-to-peer exchanges to promote cross-component learning. Train project staff, county teams, and partners on knowledge management principles, tools, and documentation techniques.
• Documentation and Communication Develop and implement a comprehensive INReMP communication and visibility strategy. Document success stories, case studies, indigenous knowledge, and technical innovations from field implementation while ensuring inclusive representation of youth, women, and marginalized groups in communication outputs.
• Maintain a centralized and user-friendly repository of project reports, studies, tools, and other knowledge assets. Develop and disseminate knowledge products including policy briefs, press releases, newsletters, technical notes, brochures and multimedia content Manage project communication platforms (e.g., website, social media) in collaboration with communication specialists. Support communities in capturing and preserving indigenous knowledge relevant to natural resource management. Manage programme branding in line with IFAD and Ministry guidelines. Coordinate media engagements, interviews, and press briefings.
• Evidence-Based Planning and Decision-Making Liaise with technical teams to identify knowledge gaps, learning needs, and opportunities for documentation. Monitor communication impact and adjust strategies based on feedback and analytics.
• Partnerships and Knowledge Networks Develop and promote user-friendly knowledge sharing platforms and feedback mechanisms. Establish partnerships with other projects, institutions, and networks to facilitate knowledge exchange and joint learning. Represent INReMP in national and regional knowledge management forums, communities of practice, and learning alliances.
• Other Duties Undertake any other duties assigned by the NPC.

Academic Qualifications/Professional Skills/Expertise:    

• Academic Qualifications Bachelor’s degree in Communications, Information Science, Records Management, Business Information Technology, Knowledge Management, Development Studies, Journalism, Public Relations or any other related field from a recognized institution.
• A Postgraduate qualification in Knowledge Management, Organizational Learning, or related discipline is an asset.

Applicable Professional Experience

• Minimum of seven (7) years of experience in knowledge management, documentation, development communication, and learning within GoK/Donor-funded programmes
• Proven experience in synthesizing and disseminating development lessons, preferably in natural resource management or rural development contexts.
• Familiarity with GoK/donor-funded project environments and multi-stakeholder coordination.