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  • Posted: Feb 13, 2023
    Deadline: Feb 20, 2023
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    Corporate Staffing Services is a leading recruitment agency in Kenya providing complete recruitment services. In the last ten years we have been partners to local and foreign businesses looking to hire Kenyan professionals. We have recruited for diverse clients in different sectors and industries.
    Read more about this company

     

    Purchasing Manager

    Key Responsibilities

    • Developing and implementing purchasing strategies.
    • Managing daily purchasing activities, supervising staff, and allocating tasks.
    • Managing supplier relations and negotiating contracts, prices, timelines, etc.
    • Maintaining the supplier database, purchase records, and related documentation.
    • Coordinating with inventory control to determine and manage inventory needs.
    • Managing the maintenance of office/manufacturing equipment and machinery.
    • Ensuring that all procured items meet the required quality standards and specifications.
    • Preparing cost estimates and managing budgets.
    • Working to improve purchasing systems and processes.
    • Training new employees in the purchasing process and how to use the purchasing system.

    Successful Performance Indicators 

    • Ensuring best quality ingredients at the best possible price
    • Accuracy of invoices versus goods delivered
    • Good communication skills with suppliers and internal customers

    Qualifications and Requirements

    • Diploma in Purchasing and Supplies or its equivalent
    • 4 years’ experience in purchasing and supplies in a busy purchasing and supplies department
    • Proficiency in Excel, Word, and Microsoft Outlook (MS Office)
    • Proficiency in Material Management System (Materials Control – MC)
    • The Purchasing Manager may be required to put in long hours including weekends and public holidays. 
    • The work will be stressful, especially during delivery times.
    • You will spend extended periods of time on your feet and may have to deal with difficult suppliers or internal customers 
    • The work can be physically demanding 
    • Be prepared to undergo all medical tests required in order to secure the Food Handlers Certificates. This is as per the requirements of the Hotel & Restaurant Act which are governed by the Laws of Kenya

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    Admin / Executive Assistant

    Key Responsibilities

    • Managing an active calendar of meetings and appointments for the Director.
    • Act as a liaison between the Director’s office and internal and external parties.
    • Manage the Director’s social media pages and respond promptly to client requests manage the communication in and out of the MD’s office
    • Attend meetings at the invite of the Director to track and manage agreed deliverables.
    • Follow up with key contributors to the Director’s projects and maintain the timeline around deliverables, keeping the projects on task.
    • Produce all necessary documents, reports, and presentations for the Director.
    • Organize and maintain the Director’s office.
    • Schedule and coordinate travel for the Director.
    • Handle walk in patients through the office as well as convert clients who make requests on email or social media pages.
    • Other duties and responsibilities as assigned.

    Key Qualification

    • Degree in Business Administration or related field
    • At least 5 years’ experience in a fast-paced environment that showcased organization and keenness to detail.
    • IT savvy and proficient in Microsoft Office and calendar organization tools.
    • Experienced in social media page management.
    • Discreet individual, able to handle highly confidential and sensitive information.
    • Effective communication skills, both written and verbal.
    • High Expertise in Email and telephone communication.
    • Excellent organizational and coordination skills.
    • Strong sense of initiative.
    • Excellent interpersonal skills.

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    Demand Planner

    Key Responsibilities

    Demand Planning

    • Support the Annual business planning and monthly forecasting process by driving volume and value forecasting
    • Lead the demand review and forecast alignment meetings.
    • Support the Commercial Team and Commercial Analyst to ensure the rolling 18 months sales forecasting discipline is understood and adhered to.
    • Collaborate with the Commercial Analyst and Commercial Team to challenge trends and capture market intelligence and understand demand forecast drivers during pre-demand and final demand review meetings.
    • Ensure that the business receives an 18-month consensus demand plan (sales forecast) approved by the Commercial/Sales or Managing Director.
    • Collaborate with the Commercial Analyst to review historical sales trends, research demand drivers, and evaluate forecast results to support a collaborative and consensus approach with the Sales,
    • Marketing, and Finance teams, to obtain and ensure that current and accurate information is used in forecast planning.
    • Plan monthly departmental alignments and make recommendations to improve the sales forecast.
    • Obtain sales out forecasts to support forecasts and demand planning and to recommend stock planning parameters based on sales out forecasts per customer.
    • Closely coordinate and communicate Customer action plans with Supply Planning.
    • Provide input into the Supply Planning operations in developing inventory strategies on existing items, new products, and product phase-outs.
    • Constantly engage with stakeholders to ensure alignment in lead times, inventory days, and inventory aging.

    Data Management

    • Create and maintain the appropriate master data in the Planning systems in use, minimizing errors, and avoiding duplication and obsolescence. i.e. Anaplan
    • Create statistical forecasts to gather, analyze, validate data and execute statistical modeling software
    • Review the results of the statistical forecast model and apply error analysis techniques to improve forecasting; summarize and aggregate statistical forecasts. Refine the forecast model to reflect updated Sales and Marketing assumptions
    • Maintain the demand planning system and software to input and modify data and ensure the correctness of product hierarchy
    • Monitor trends in forecast error – Identify relevant market-related data and competitive intelligence
    • Drive fast, appropriate actions to minimize the impact of deviations from the Demand Plan and communicate these actions to stakeholders.
    • Consistently improve the Demand Plan Accuracy (DPA accuracy level and variability) using the Forecast Value Added (FVA) concept and drive out systematic forecast bias through detailed analyses of past performance.
    • Track errors using DP Reason Codes and maintain an efficient Learning Log.
    • Provide input to volume planning (Latest Estimates / annual process) and achieve consensus with the business side and the demand chain

    Continuous Improvement

    • Maintain Monthly, Quarterly, and ad hoc reporting on Operations KPI’s internally and to the Regional Office or EMEA HQ
    • Propose improvement initiatives based on KPI’s reports and sales trends
    • Lead and manage the end-to-end process for New Product Introductions
    • Lead and manage ad hoc projects from start to end

    Requirements

    • Bachelor’s degree in Supply Chain, Business Management, Statistics, or another relevant field.
    • A graduate diploma (CIPS) or any other national higher diploma in Supply Chain or Logistics is a plus.
    • Min 5 years of work experience as a Demand Planner or similar role.
    • Demonstrated knowledge of demand planning philosophies and processes as well as a proven track record.
    • Advanced knowledge of Microsoft Excel to analyze demand planning and forecasting.
    • Excellent IT skills and previous experience with an ERP system.
    • Excellent communication and people skills.
    • Sufficient knowledge of warehousing and distribution.
    • A strong business perspective.
    • A passion for working with customers, internally and externally.
    • A strong desire to develop trust and long-term relationships.
    • A strong desire to strive for service improvements and be proactive and responsive to customer demands.
    • Ability to impact and influence others to work cross-functionally and externally to get commitment to ideas, and actions and deliver results.

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    Sales Executive – Chemicals for Manufacturing Human Nutrition

    Key Responsibilities

    • Developing ambitious and clear market development plans in chemicals for the Human Nutrition industry that create synergies with our existing portfolio in Kenya and our global position as a leader in Chemical distribution.
    • Visiting the customer portfolio on a regular basis and building and expanding a strong network in the market.
    • Documenting and reporting market information in a clear and structured manner.
    • Designing a balanced portfolio that builds on our strengths as a company with a global procurement network as well as our local logistical strengths.
    • Interfacing daily with other departments to ensure issues are addressed in a timely manner and to provide a first-class service to our customers.
    • Profiling and segmenting the chemicals for the human nutrition industry in Kenya.
    • Developing customers for the various chemicals for human nutrition segments.
    • Analyzing market needs and developing products for the various markets in Kenya.
    • Contribute in development of the chemicals for human nutrition market strategy in Kenya.

    Requirements and Skills

    • A bachelor’s degree in Business Administration, Logistics management or international trade.
    • 5+ years of relevant working experience in sales and or marketing in the chemicals for human nutrition industry with proven records.
    • Experience and ability to work in an international environment, with prior experience in an international trade and supply chain environment being a benefit.
    • Eager to learn and acquire knowledge in view of longer-term career prospects.
    • Excellent written and verbal communication skills in English.
    • Experience with a trading & distribution company, a production company or an end-user is a must.
    • Highly driven and organized, with an eye for detail and the ability to work under pressure with tight deadlines.
    • Outstanding interpersonal skills to ensure an optimal relationship with both internal and external contacts.
    • Team player.

    Skills

    • Excellent verbal and written communication skills.
    • Self-motivated and driven by targets.
    • Resilience.
    • Strong communication skills – including both verbal and written.
    • The ability to influence and negotiate with others.
    • Commercial awareness.
    • IT skills & Numerical skills.
    • A positive, confident and determined approach.
    • The capability to flourish in a competitive environment.

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    Distributor Sales Reps

    Key Responsibilities:

    • Generate sales leads for outboard engines by searching for potential customers, clients, and buyers through effective prospecting tactics. 
    • Identify and recruit Stockists and constantly work with them to grow outboard engine and spare parts sales. 
    • Achieve agreed-upon sales targets and outcomes within schedule by successfully employing effective sales and marketing tactics 
    • Build constructive customer relationships with key stakeholders – Fishermen, boat builders, spare parts sellers, and boat owners and actively seek new ways of partnering to build pipelines and close deals. 
    • Gather market intelligence and communicate the same to management so as enhance business performance. 
    • Coordinate sales efforts with branches to maximize customer interest and sales levels. 
    • Analyze the territory/market’s potential, track sales and status reports. 

    Key Qualifications.

    • Must be based in Kisumu and in Mombasa
    • Diploma in Sales & Marketing. 
    • Proven working experience in sales (minimum 3 years) with a demonstrable and successful sales track record and especially door-door. 
    • Relevant industry background/experience (water-borne transport e.g. motor boats, etc.) an added advantage. – VERY IMPORTANT
    • An ability to build relationships with people at all levels. 
    • Strong mindset for continuous improvement and meeting or exceeding expectations. 
    • Excellent verbal and written communication skills. 
    • Commercial acumen and the ability to “decode” customers. 

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    Admin, HR and HSE Officer

    Key Responsibilities:

    • Ensure candidate documentation is collected and recorded/filed.
    • Oversee all staff engagement for the country office and manage the new hire orientation and exit process.
    • Compliance and Record-keeping
    • Annually review the Personnel Handbook recommending amendments needed due to changes in local conditions or labor laws.
    • Manage time clocking system for the office, ensuring timely submission, approval, accuracy, and filing.
    • Compensation and Benefits as well as Employee Relations.
    • Coordinate with Finance Manager in the preparation of Payroll.
    • Review employee final payments for accuracy and compliance with labour laws.
    • Ensure smooth running of all administrative functions with county officials.
    • Undertake employee training and development and make recommendations.
    • Oversee the coordination and implementation of annual performance reviews.
    • Coach, counsel, and discipline employees.
    • Work with senior management to resolve employee relations issues pragmatically.
    • Investigate employee relations issues and work to ensure human resources-related decisions are consistent and fair.
    • Initiate, coordinate, and enforce systems, policies, and procedures. Monitoring plant operations to ensure that they comply with government regulations on environmental protection, safety, and health issues such as OSHA standards
    • Ensuring that employees are trained in proper safety practices and procedures, including emergency response protocols
    • Coordinating with production teams and other departments to ensure that production goals are met
    • Assists, plans and implements safety policies and procedures in compliance with local and state regulations including Occupational Safety and Health Administration (OSHA) and Department of Transportation (DOT)
    • Provide HSE training, awareness and induction on site to staff, contractors and other relevant parties.
    • Performs safety audits and inspections, prepares written reports of findings and recommendations for corrective or preventive measures where indicated and follows up to ensure measures have been implemented.
    • Have first line responsibility for incident investigations, including but not limited to investigating, making initial recommendations and putting measures in place to prevent reoccurrence
    • Assists in the development, evaluation and upgrading of safety programs.
    • Keep HSE statistical records, such as incidents, accidents, near-misses and working hours on site.
    • Ensuring the well-being of workforce and compliance of HSE within the plant.
    • Keep HSE registers up to date, including renewals of permits, licenses, etc.
    • Assist Plant Manager to implement accident-prevention and environmental impact activities on site.
    • Carrying out risk assessments and considering how risks could be reduced including medical checkups for the staff.
    • Outlining safe operational procedures which identify and take account of all relevant hazards.
    • Advising on a range of specialist areas, e.g. fire regulations, hazardous substances, noise, safeguarding machinery, use of PPEs and occupational diseases.
    • Act as Emergency coordinator on site.

    Key Qualifications.

    • Degree in relevant area, HR environment. 
    • Minimum of 5 years of experience as HR and HSE Officer preferably in a busy manufacturing plant.
    • Demonstrated knowledge of and experience with HR and HSE management systems in an industrial setting.
    • OHS certification or equivalent.
    • Knowledge of ISO safety, quality and environmental standards (preferred).
    • Management skills basic courses (preferred).
    • Firefighting & HSE basic courses (preferred).
    • Fluent knowledge of English.

    Method of Application

    If you are up to the challenge, and possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Purchasing Manager – Hospitality) to jobs@corporatestaffing.co.ke before 20th February 2023.

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