Openings at Corporate Staffing

Key Responsibilities

• Developing and implementing purchasing strategies.
• Managing daily purchasing activities, supervising staff, and allocating tasks.
• Managing supplier relations and negotiating contracts, prices, timelines, etc.
• Maintaining the supplier database, purchase records, and related documentation.
• Coordinating with inventory control to determine and manage inventory needs.
• Managing the maintenance of office/manufacturing equipment and machinery.
• Ensuring that all procured items meet the required quality standards and specifications.
• Preparing cost estimates and managing budgets.
• Working to improve purchasing systems and processes.
• Training new employees in the purchasing process and how to use the purchasing system.

Successful Performance Indicators 

• Ensuring best quality ingredients at the best possible price
• Accuracy of invoices versus goods delivered
• Good communication skills with suppliers and internal customers

Qualifications and Requirements

• Diploma in Purchasing and Supplies or its equivalent
• 4 years’ experience in purchasing and supplies in a busy purchasing and supplies department
• Proficiency in Excel, Word, and Microsoft Outlook (MS Office)
• Proficiency in Material Management System (Materials Control – MC)
• The Purchasing Manager may be required to put in long hours including weekends and public holidays. 
• The work will be stressful, especially during delivery times.
• You will spend extended periods of time on your feet and may have to deal with difficult suppliers or internal customers 
• The work can be physically demanding 
• Be prepared to undergo all medical tests required in order to secure the Food Handlers Certificates. This is as per the requirements of the Hotel & Restaurant Act which are governed by the Laws of Kenya

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Key Responsibilities

• Managing an active calendar of meetings and appointments for the Director.
• Act as a liaison between the Director’s office and internal and external parties.
• Manage the Director’s social media pages and respond promptly to client requests manage the communication in and out of the MD’s office
• Attend meetings at the invite of the Director to track and manage agreed deliverables.
• Follow up with key contributors to the Director’s projects and maintain the timeline around deliverables, keeping the projects on task.
• Produce all necessary documents, reports, and presentations for the Director.
• Organize and maintain the Director’s office.
• Schedule and coordinate travel for the Director.
• Handle walk in patients through the office as well as convert clients who make requests on email or social media pages.
• Other duties and responsibilities as assigned.

Key Qualification

• Degree in Business Administration or related field
• At least 5 years’ experience in a fast-paced environment that showcased organization and keenness to detail.
• IT savvy and proficient in Microsoft Office and calendar organization tools.
• Experienced in social media page management.
• Discreet individual, able to handle highly confidential and sensitive information.
• Effective communication skills, both written and verbal.
• High Expertise in Email and telephone communication.
• Excellent organizational and coordination skills.
• Strong sense of initiative.
• Excellent interpersonal skills.

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Key Responsibilities

Demand Planning

• Support the Annual business planning and monthly forecasting process by driving volume and value forecasting
• Lead the demand review and forecast alignment meetings.
• Support the Commercial Team and Commercial Analyst to ensure the rolling 18 months sales forecasting discipline is understood and adhered to.
• Collaborate with the Commercial Analyst and Commercial Team to challenge trends and capture market intelligence and understand demand forecast drivers during pre-demand and final demand review meetings.
• Ensure that the business receives an 18-month consensus demand plan (sales forecast) approved by the Commercial/Sales or Managing Director.
• Collaborate with the Commercial Analyst to review historical sales trends, research demand drivers, and evaluate forecast results to support a collaborative and consensus approach with the Sales,
• Marketing, and Finance teams, to obtain and ensure that current and accurate information is used in forecast planning.
• Plan monthly departmental alignments and make recommendations to improve the sales forecast.
• Obtain sales out forecasts to support forecasts and demand planning and to recommend stock planning parameters based on sales out forecasts per customer.
• Closely coordinate and communicate Customer action plans with Supply Planning.
• Provide input into the Supply Planning operations in developing inventory strategies on existing items, new products, and product phase-outs.
• Constantly engage with stakeholders to ensure alignment in lead times, inventory days, and inventory aging.

Data Management

• Create and maintain the appropriate master data in the Planning systems in use, minimizing errors, and avoiding duplication and obsolescence. i.e. Anaplan
• Create statistical forecasts to gather, analyze, validate data and execute statistical modeling software
• Review the results of the statistical forecast model and apply error analysis techniques to improve forecasting; summarize and aggregate statistical forecasts. Refine the forecast model to reflect updated Sales and Marketing assumptions
• Maintain the demand planning system and software to input and modify data and ensure the correctness of product hierarchy
• Monitor trends in forecast error – Identify relevant market-related data and competitive intelligence
• Drive fast, appropriate actions to minimize the impact of deviations from the Demand Plan and communicate these actions to stakeholders.
• Consistently improve the Demand Plan Accuracy (DPA accuracy level and variability) using the Forecast Value Added (FVA) concept and drive out systematic forecast bias through detailed analyses of past performance.
• Track errors using DP Reason Codes and maintain an efficient Learning Log.
• Provide input to volume planning (Latest Estimates / annual process) and achieve consensus with the business side and the demand chain

Continuous Improvement

• Maintain Monthly, Quarterly, and ad hoc reporting on Operations KPI’s internally and to the Regional Office or EMEA HQ
• Propose improvement initiatives based on KPI’s reports and sales trends
• Lead and manage the end-to-end process for New Product Introductions
• Lead and manage ad hoc projects from start to end

Requirements

• Bachelor’s degree in Supply Chain, Business Management, Statistics, or another relevant field.
• A graduate diploma (CIPS) or any other national higher diploma in Supply Chain or Logistics is a plus.
• Min 5 years of work experience as a Demand Planner or similar role.
• Demonstrated knowledge of demand planning philosophies and processes as well as a proven track record.
• Advanced knowledge of Microsoft Excel to analyze demand planning and forecasting.
• Excellent IT skills and previous experience with an ERP system.
• Excellent communication and people skills.
• Sufficient knowledge of warehousing and distribution.
• A strong business perspective.
• A passion for working with customers, internally and externally.
• A strong desire to develop trust and long-term relationships.
• A strong desire to strive for service improvements and be proactive and responsive to customer demands.
• Ability to impact and influence others to work cross-functionally and externally to get commitment to ideas, and actions and deliver results.

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Key Responsibilities

• Developing ambitious and clear market development plans in chemicals for the Human Nutrition industry that create synergies with our existing portfolio in Kenya and our global position as a leader in Chemical distribution.
• Visiting the customer portfolio on a regular basis and building and expanding a strong network in the market.
• Documenting and reporting market information in a clear and structured manner.
• Designing a balanced portfolio that builds on our strengths as a company with a global procurement network as well as our local logistical strengths.
• Interfacing daily with other departments to ensure issues are addressed in a timely manner and to provide a first-class service to our customers.
• Profiling and segmenting the chemicals for the human nutrition industry in Kenya.
• Developing customers for the various chemicals for human nutrition segments.
• Analyzing market needs and developing products for the various markets in Kenya.
• Contribute in development of the chemicals for human nutrition market strategy in Kenya.

Requirements and Skills

• A bachelor’s degree in Business Administration, Logistics management or international trade.
• 5+ years of relevant working experience in sales and or marketing in the chemicals for human nutrition industry with proven records.
• Experience and ability to work in an international environment, with prior experience in an international trade and supply chain environment being a benefit.
• Eager to learn and acquire knowledge in view of longer-term career prospects.
• Excellent written and verbal communication skills in English.
• Experience with a trading & distribution company, a production company or an end-user is a must.
• Highly driven and organized, with an eye for detail and the ability to work under pressure with tight deadlines.
• Outstanding interpersonal skills to ensure an optimal relationship with both internal and external contacts.
• Team player.

Skills

• Excellent verbal and written communication skills.
• Self-motivated and driven by targets.
• Resilience.
• Strong communication skills – including both verbal and written.
• The ability to influence and negotiate with others.
• Commercial awareness.
• IT skills & Numerical skills.
• A positive, confident and determined approach.
• The capability to flourish in a competitive environment.

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Key Responsibilities:

• Generate sales leads for outboard engines by searching for potential customers, clients, and buyers through effective prospecting tactics. 
• Identify and recruit Stockists and constantly work with them to grow outboard engine and spare parts sales. 
• Achieve agreed-upon sales targets and outcomes within schedule by successfully employing effective sales and marketing tactics 
• Build constructive customer relationships with key stakeholders – Fishermen, boat builders, spare parts sellers, and boat owners and actively seek new ways of partnering to build pipelines and close deals. 
• Gather market intelligence and communicate the same to management so as enhance business performance. 
• Coordinate sales efforts with branches to maximize customer interest and sales levels. 
• Analyze the territory/market’s potential, track sales and status reports. 

Key Qualifications.

• Must be based in Kisumu and in Mombasa. 
• Diploma in Sales & Marketing. 
• Proven working experience in sales (minimum 3 years) with a demonstrable and successful sales track record and especially door-door. 
• Relevant industry background/experience (water-borne transport e.g. motor boats, etc.) an added advantage. – VERY IMPORTANT. 
• An ability to build relationships with people at all levels. 
• Strong mindset for continuous improvement and meeting or exceeding expectations. 
• Excellent verbal and written communication skills. 
• Commercial acumen and the ability to “decode” customers. 

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Key Responsibilities:

• Ensure candidate documentation is collected and recorded/filed.
• Oversee all staff engagement for the country office and manage the new hire orientation and exit process.
• Compliance and Record-keeping
• Annually review the Personnel Handbook recommending amendments needed due to changes in local conditions or labor laws.
• Manage time clocking system for the office, ensuring timely submission, approval, accuracy, and filing.
• Compensation and Benefits as well as Employee Relations.
• Coordinate with Finance Manager in the preparation of Payroll.
• Review employee final payments for accuracy and compliance with labour laws.
• Ensure smooth running of all administrative functions with county officials.
• Undertake employee training and development and make recommendations.
• Oversee the coordination and implementation of annual performance reviews.
• Coach, counsel, and discipline employees.
• Work with senior management to resolve employee relations issues pragmatically.
• Investigate employee relations issues and work to ensure human resources-related decisions are consistent and fair.
• Initiate, coordinate, and enforce systems, policies, and procedures. Monitoring plant operations to ensure that they comply with government regulations on environmental protection, safety, and health issues such as OSHA standards
• Ensuring that employees are trained in proper safety practices and procedures, including emergency response protocols
• Coordinating with production teams and other departments to ensure that production goals are met
• Assists, plans and implements safety policies and procedures in compliance with local and state regulations including Occupational Safety and Health Administration (OSHA) and Department of Transportation (DOT)
• Provide HSE training, awareness and induction on site to staff, contractors and other relevant parties.
• Performs safety audits and inspections, prepares written reports of findings and recommendations for corrective or preventive measures where indicated and follows up to ensure measures have been implemented.
• Have first line responsibility for incident investigations, including but not limited to investigating, making initial recommendations and putting measures in place to prevent reoccurrence
• Assists in the development, evaluation and upgrading of safety programs.
• Keep HSE statistical records, such as incidents, accidents, near-misses and working hours on site.
• Ensuring the well-being of workforce and compliance of HSE within the plant.
• Keep HSE registers up to date, including renewals of permits, licenses, etc.
• Assist Plant Manager to implement accident-prevention and environmental impact activities on site.
• Carrying out risk assessments and considering how risks could be reduced including medical checkups for the staff.
• Outlining safe operational procedures which identify and take account of all relevant hazards.
• Advising on a range of specialist areas, e.g. fire regulations, hazardous substances, noise, safeguarding machinery, use of PPEs and occupational diseases.
• Act as Emergency coordinator on site.

Key Qualifications.

• Degree in relevant area, HR environment. 
• Minimum of 5 years of experience as HR and HSE Officer preferably in a busy manufacturing plant.
• Demonstrated knowledge of and experience with HR and HSE management systems in an industrial setting.
• OHS certification or equivalent.
• Knowledge of ISO safety, quality and environmental standards (preferred).
• Management skills basic courses (preferred).
• Firefighting & HSE basic courses (preferred).
• Fluent knowledge of English.