Current Openings at NairoBits Trust

What You Will Do

• Finance & Accounting
• Maintain general ledger integrity through journal entries, reconciliations, and monthly/year-end closures.
• Prepare monthly financial reports, bank reconciliations, and cash flow projections.
• Manage accounts payable and receivable, including invoicing follow-up and supplier payments.
• Ensure all expenditures align with approved project budgets and are fully supported by documentation.
• Process payments, bank transfers, and payroll transactions.
• Ensure statutory compliance including PAYE, NSSF, and NHIF.
• Prepare and support internal and external financial audits and ensure follow-up on audit findings.
• Update the Executive Director on financial performance and risks.

Our Vision

• Empowered and transformed youth who positively impact societies.

Our Mission

• Harnessing ICT to place youth at the centre of societal engagements and solutions.
• Grant & Donor Finance Management
• Support programme teams in reviewing budgets for grantees and subcontractors.
• Track donor-funded project expenditures and ensure compliance with donor rules.
• Prepare donor financial reports in required formats and timelines.
• Administration & Human Resources
• Maintain accurate, confidential, and up-to-date employee records.
• Coordinate recruitment administration, including interview scheduling and contract documentation.
• Manage onboarding and offboarding processes, including inductions and clearance.
• Administer leave management and maintain attendance and leave trackers.
• Support payroll administration by maintaining staff master data and payroll inputs.
• Maintain HR compliance documentation and calendars.
• Coordinate staff training logistics and maintain training records.
• Support performance management cycles and HR policy documentation.
• Provide HR administrative support and escalate sensitive issues appropriately.

Qualifications & Experience

• Bachelor’s degree in Commerce, Accounting, Business Administration, or equivalent.
• CPA or ACCA Part II qualification.
• Minimum of five (5) years’ experience in a similar role within the NGO sector.
• Experience managing donor-funded projects.
• Strong analytical, reporting, and problem-solving skills.
• Proficiency in QuickBooks, Microsoft Excel, and MS Office.
• Familiarity with Kenyan tax and labour regulations.
• High integrity, attention to detail, and ability to meet tight deadlines.
• Excellent communication skills in English and Kiswahili.

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What You Will Do

• Training Delivery
• Deliver competency-based instruction in digital literacy, creative tools, and digital marketing.
• Facilitate practical, hands-on learning aligned with adult education principles
• Integrate real-world freelancing scenarios and client simulations.
• Ensure inclusive participation and learner engagement.
• Adapt teaching methods to diverse learning levels and backgrounds.
• Develop training materials aligned with program objectives.
• Our Vision
• Empowered and transformed youth who positively impact societies.

Our Mission

• Harnessing ICT to place youth at the centre of societal engagements and solutions.
• Technical Instruction Areas
• The Trainer delivers instruction in:
• Digital Productivity: Advanced Microsoft Office, Google Workspace, professional digital communication.
• Creative Design: Adobe Photoshop and Illustrator for branding and social media content.
• Digital Marketing: Social media strategy, SEO fundamentals, and content planning.
• Freelancing Skills: Client communication, project management, and gig platform readiness.
• Curriculum Implementation
• Implement and adapt curriculum in line with industry standards.
• Develop and update training materials and assessments.
• Collaborate with instructional teams to strengthen program relevance.
• Student Mentorship & Support
• Provide individualized coaching and technical support.
• Guide learners in portfolio and professional profile development.
• Foster a safe, supportive, and performance-driven learning environment.
• Monitoring & Reporting
• Track attendance, performance, and learner progression.
• Maintain accurate program documentation.
• Contribute to monitoring, evaluation, and reporting processes.

Qualifications & Experience

• Diploma or Degree in ICT, Digital Media, Graphic Design, or related field.
• Experience facilitating adult learning and youth mentorship.
• Demonstrated expertise in digital tools Microsoft Office, Google Workspace, Adobe
• Creative cloud (Expert in Photoshop, Illustrator), Working knowledge of Indesign.
• Experience working in NGO or youth development programs.
• Curriculum development or instructional design experience.
• Familiarity with informal settlement contexts.
• Excellent communication skills in English and Kiswahili.

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Roles and responsibilities

• Cross-Functional Monitoring and Evaluation
• Support the design and execution of monitoring and evaluation systems and tools for the ongoing implementation of the organization’s projects.
• Work together with the Head of Programmes & Partnership Manager to facilitate/support staff in the revision of training/project-specific work plans, strategies, and frameworks to ensure success of the organization’s Programs.
• Work with respective staff and project teams to design and implement information and data management frameworks and systems to ensure proper and accurate collection of performance data from the various projects, including data capture, analysis, utilization, and archiving.

Our Vision

• Empowered and transformed youth who positively impact societies.

Our Mission

• Harnessing ICT to place youth at the centre of societal engagements and solutions.
• Monitoring, Evaluation and Learning (MEL) Associate
• Data Collection and Reporting
• Support regular data collection by ensuring all points of contact/field staff/trainers are clear on deadlines and reporting requirements.
• Support the project teams in preparing project reports as per the donor/project requirements, including responding to data audits and inquiries from the donor and various project stakeholders.
• Compilation of appropriate and disaggregated data and support the writing of narrative reports for various project submissions, impact reports, donor reports, and other briefings and/or policy documents as required.
• Support implementation of baseline and other organizational surveys, such as mid-term and end-of-project reviews for SISTECH and other Programmes.
• Strategic MEAL Support and Risk Management
• Ensure the continuous and on-demand harmonization of monitoring and evaluation plans, tools and techniques with the respective projects and global monitoring and evaluation systems and tools.
• Support the capacity building of project teams and other staff and assist them in utilizing and maintaining the applicable data and information systems effectively. This includes planning and conducting training and mentorship sessions and evaluation of workshops.
• Working with the Head of Programmes, supporting the comprehensive multidisciplinary Sistech Program and organizational Risk Management and maintaining the overall risk register for strategic decision-making and knowledge management.
• Executive and Business Development Support
• Build and maintain positive relationships with all members of staff and contacts within and outside the organization.
• Contribute to the quality assurance of Risk Management, Log-frames, and M&E Plans in proposals.
• Support the Executive Director and Head of Programmes by giving timely and accurate input in donor communiques to ensure programmatic compliance, in conjunction with Administration and Finance departments.

Qualifications & Experience

• A verifiable diploma/degree course or equivalent in Monitoring Evaluation, Statistics, or any Social Sciences field.
• 3+ years of working experience with an NGO, CBO, or Community involvement in a similar capacity.
• Knowledge of Project Management and Fundraising/ resource mobilization will be a considerable incentive.
• Outstanding creativity, innovation, and strategic thinking.
• Detail-oriented, time management, and self-organization abilities.
• Exceptional oral and written communication and interpersonal skills.
• Integrity, professional discretion, and ability to handle confidential matters.
• Strong leadership skills to guide others.