Current Opportunities at ALN Kenya

Experience and Personal Qualities

• This role will require adaptability, strong multitasking skills, and the ability to work independently with minimal supervision, manage diverse tasks and will be required to maintain a high level of discretion and professionalism in the execution of their duties.

Responsibilities

Managing of court documents

• Perusal of court documents before filing and service to ensure that they comply with applicable practise directions.
• Review of court document annextures, if any, to ensure that they are the right annextures and are in order, documents are dated, signed, paginated, and commissioned.

E-filing portal (CTS)

• Initiating matters in the E-filing system.
• Filing subsequent pleadings, documents and correspondence.
• Manage the CTS properly to ensure documents are filed in the right files, under the correct party and paid for.
• Communicating system downtime and any system challenges to the team in advance.
• Ensure all updates including court dates are captured and communicated to the relevant team members.
• Staying up to date with court directions and sharing with the relevant team members on a timely manner.

Compliance and Record Keeping

• Ensure compliance with legal procedures and organisational policies.
• Maintain confidentiality and handle sensitive information with discretion.
• Ensure that all e-service documents are printed and filed in physical files and brought to the attention of the relevant party.
• Highlight all communication from court to the concerned associate/partner.
• Ensure all hard copies of documents are timely and properly filed in the relevant file systematically.
• Pull out of files when required.
• Opening of new files.
• Prepare and manage case files, evidence, and other legal documentation.

Diary management

• Ensure all court dates are captured both in physical and e-diary and are notified to the relevant members of the team in a timely manner.
• Fix dates that are convenient to associates/partners to avoid conflicting engagements while ensuring due process is followed when fixing dates to avoid matters not being listed.
• Sending invites, bring-ups/deadlines for certain tasks to ensure that the team meets the set deadlines e.g. filing submissions and responses.
• Bring up deadlines in terms of statutory deadlines or based on court directions.

Drafting

• Support the team tin drafting simple letters, mention notices, hearing notices, judgement, invitation letters, taxation notices and affidavits of service and ensure timeous filing and service of the same.
• Preparing and managing case files, evidence, and other legal documentation.

Service of court documents

• Ensuring all filed court pleadings are served upon relevant parties within stipulated time frame as per the directions either physically or electronically.
• Reviewing affidavit of service to ensure that they are properly drawn with authentic details.

Archiving closed files

• Maintaining and organising legal records, ensuring they are up-to-date and easily accessible.
• Ensuring all closed matters are archived based on the laid down procedures of the firm.

Court Assistance

• Send out cause lists in time and follow up on non-listed matters.
• Pull out files before due date or when needed.
• Prepare advocates for court.

Other duties

• Being accountable and handling with care any funds that may come in your possession by virtue of being the firm’s employees.
• Handle communication with clients, witnesses, and other parties involved in legal matters.
• Perform routine office tasks such as answering phones, handling mail, and maintaining office supplies.
• Receive physical service of all court documents served upon the firm, scan, bind, photocopy etc.
• Support to tax department as required.
• Assist in preparing files for taxation and bill of costs.

Experience and Personal Qualities
This role will require a detail-oriented, organised, and efficient person to support the lawyers.

The following experience is preferred:

• Must have a Diploma in law from a recognised institution.
• A minimum of at least five (5) years of relevant work experience of progressive working.
• Must be a licensed process server.
• Ability to multitask and work in a fast-paced environment.
• Must be analytical, detail and result oriented individual.
• Must have excellent computer skills and proficient in excel and word programmes.
• Must have the ability to work within pre-agreed timelines and minimal supervision.
• Excellent verbal and written communication skills.
• Good understanding of the legal profession.
• Highly organised and good time management skills.

The following personal qualities are preferred:

• Ability to multi-task in a complex and demanding environment.
• Ability to build and maintain highly effective working relationships with a range of people (both internally and externally).
• Excellent planning and organisational skills.
• Action-orientated and innovative.
• Commitment to teamwork.
• Commitment to A&K’s mission and strong ethical integrity.

go to method of application »

Roles and Responsibilities

• This role will require adaptability, strong multitasking skills, and the ability to work independently with minimal supervision, manage diverse tasks and will be required to maintain a high level of discretion and professionalism in the execution of their duties.

General Partner and Department Support

• Manage and maintain calendars and scheduling meetings.
• Coordinate travel arrangements with travel desk, including flights, accommodation, and transportation, ensuring efficient and cost-effective arrangements.
• Screen and prioritise incoming calls, emails, and correspondence, responding on behalf of partners when appropriate.
• Draft and proofread emails, letters, memos, and other documents, ensuring accuracy and adherence to firm standards.
• Document preparation, formatting, and editing, including presentations.

Administrative Support

• Provide general administrative support to partners and the legal team, including photocopying, scanning, filing, and ordering office supplies.
• Assist with ad-hoc projects and assignments, demonstrating flexibility and willingness to take on new responsibilities as needed.
• Raising of POs and requisitions for their Practices.

Business Development

• Coordinate logistics for meetings, conferences, and events e.g., invitation lists, registration desk during the event, re-call, post event contact list, follow ups, event and conference reporting and any other form of reporting that may be required etc.
• Assisting with organising dinners with clients
• Client relations: Serve as a point of contact for clients, responding to inquiries, scheduling meetings, and maintaining positive relationships.
• Support the Partners with tasks such as sharing client profiles with the partners ahead of meetings with new clients and supporting the partners in report preparation and follow-up on relevant action points post events.
• Follow up on contacts, proposal feedback, deals, and content development and review.
• Contact Database: Provide monthly updates on new partner contacts.
• Provide lists of new matters opened every month.

People & Culture

• Manage the departments absences and update P&C of any absences and leave planning.
• Work closely with P&C for welfare initiatives within the department, such as new-born visits, baby showers, weddings, hospitalisation and bereavements.

Finance

• Assist in maintaining matter hygiene i.e., assist in confirmation of time records with oversite from the matter partner, assist in opening and closing of matters.
• Assisting in putting together client KYC documents.

Knowledge Management

• Support in applying for the legal team’s Practicing Certificate.
• Updating the lawyers CPD points.
• Assist in booking trainings for Partners and Lawyers.

Experience and Personal Qualities

The following personal qualities are preferred:

• Smart, confident, capable, and highly recommended by the people you have worked for and directly supervised.
• Excellent written and verbal communication skills.
• High level of attention to detail and accuracy.
• Must have excellent interpersonal skills.
• Must have good organisational, planning and time management skills.
• Must have flexibility, initiative and be reliable.
• Good problem-solving skills and an appreciation of relevant protocol.
• A commitment to ALN Kenya’s mission and extremely strong ethical integrity.

Qualifications

• Bachelor of Education/ business management/ secretarial studies or related qualification.
• Over six (6) years of direct executive support experience.

go to method of application »

We are seeking a high calibre Associate whose areas of responsibility include but are not limited to: 

• Working with other associates and assisting senior associates and partners in dispute resolution matters, corporate fraud, economic, competition, anti-bribery and corruption investigations and in novel complex and high value debt recovery and all other areas of law related to the foregoing.
• Drafting and reviewing pleadings, court documents and correspondence.
• Undertaking due diligence on litigation matters.
• Providing legal and technical advice including drafting legal opinions.
• Ensure billing and collection of deposit and fees.
• Building and maintaining good networks and relationships with clients and potential clients.
• Lead and/or participate in departmental trainings.
• Participate in business development.
• Contribute to the litigation department’s knowledge management.
• Participate in the review and/or drafting of legislation.

The role will be based in Nairobi, Kenya. The Firm adopts a one region approach, and the successful individual will be expected to handle work across different offices within the ALN Network.

Experience and personal qualities 

• Law Degree and an advocate of the High Court.
• At least 5 years post qualification experience in litigation.
• Demonstrated experience in working on large scale projects with multiple stakeholders.
• Excellent project management skills.
• Proficient in the use of IT Systems including Microsoft Office packages.
• Excellent verbal and written communication skills and an ability to communicate clearly with a range of people from diverse backgrounds.

The following personal qualities are preferred:

• Ability to multitask and handle varied moving parts in a complex and demanding environment.
• Strong attention to detail and excellent time management skills.
• Extremely organised and efficient.
• Ability to communicate and present effectively and persuasively, in person and in writing.
• The ability to build and maintain highly effective working relationships with a range of people (both internally and externally).
• A commitment to teamwork and working in a professional manner.
• A commitment to our mission and strong ethical integrity.