Current Opportunities at Gap Recruitment Services Limited

Role Purpose:

• The Finance Assistant will assist in managing the company's financial records, supporting day-to-day accounting operations, and ensuring compliance with financial policies. The role includes preparing financial reports, assisting with audits, maintaining financial documentation, and coordinating logistics for smooth office and staff operations.

Primary Responsibilities:

Financial Management:

• Ensure accurate and timely recording of all financial transactions, maintaining proper documentation and filing.
• Assist in preparing monthly, quarterly, and annual financial reports, ensuring compliance with company policies and donor regulations.
• Support the monitoring of budgets, assisting in the preparation of organizational budgets and future forecasts.
• Assist in the preparation of donor grant financial reports and help ensure accurate processing of project transactions.
• Help maintain proper records of receipts, payments, and transactions in the companys accounting system.
• Perform monthly bank reconciliations and assist in preparing internal financial reports for review.
• Ensure timely and accurate processing of taxes, statutory deductions, and compliance with relevant financial regulations.

Administration & Logistics:

• Support the administration team in organizing and coordinating travel, logistics, and accommodation for staff and consultants.
• Assist in the planning and execution of external events and meetings, ensuring logistics are well-organized and budgeted.
• Ensure the smooth operation of office systems, including maintaining office supplies and equipment.
• Help manage office security and ensure confidentiality in all financial and administrative matters.

Other Duties:

• Assist in coordinating audits and providing support during statutory audits and donor financial inquiries.
• Support with financial compliance checks and ensuring adherence to organizational policies.
• Help prepare internal reports on financial activities and assist with administrative tasks as required.

Qualifications and Experience:

• Bachelors degree in Finance, Accounting, Business Administration, or a related field.
• At least 2 years of experience in financial or administrative support roles, in an NGO or social enterprise setting.
• Knowledge of basic accounting principles and practices.
• Proficiency in accounting software (QuickBooks) and advanced Excel skills.
• Basic understanding of donor compliance, tax regulations, and financial reporting.
• Experience in logistics or customer service is a plus.

Skills and Competencies:

• Strong financial management and organizational skills.
• High attention to detail and accuracy in financial data entry and reporting.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Strong communication skills, both written and verbal.
• High level of integrity, professionalism, and confidentiality.
• Customer service-oriented with a proactive attitude.
• Ability to work both independently and as part of a team.

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Job Summary:

• Our client is seeking an experienced, highly organized, and dedicated School Administrator to oversee the daily operations the school. The successful candidate will be responsible for managing the administrative, financial, and operational activities within the school. The School Administrator will play a key role in creating a conducive environment for both students and staff while ensuring smooth school operations.

Key Responsibilities:

Operational Management:

• Oversee and ensure the smooth running of the schools day-to-day operations, including but not limited to class schedules, student attendance, and general administrative tasks.
• Develop, implement, and enforce school policies and procedures to ensure the school operates efficiently.
• Coordinate all school events, parent-teacher meetings, extracurricular activities, and special events.

Human Resources:

• Manage recruitment, training, and development of non-teaching staff (administrative, support, maintenance).
• Ensure proper staff scheduling, monitoring, and performance evaluations.
• Act as a liaison between the teaching staff, students, and parents, resolving conflicts and issues in a professional manner.

Financial Management:

• Prepare and manage the schools budget, ensuring all expenses are within the allocated budget.
• Monitor and manage school fees, payments, and financial record-keeping.
• Assist in procurement of educational resources and supplies while ensuring cost-efficiency.

Facility Management:

• Oversee the maintenance and cleanliness of school facilities, ensuring they are safe and conducive to learning.
• Coordinate any repairs, renovations, and equipment maintenance as needed.

Compliance and Reporting:

• Ensure the school is compliant with all local education regulations and standards.
• Maintain records for academic performance, student behavior, and other administrative reports.
• Submit regular reports to the schools leadership on operational and financial performance.

Communication & Public Relations:

• Serve as the primary point of contact for parents, students, and external stakeholders.
• Oversee internal communications within the school community and ensure transparency in school activities.
• Coordinate outreach activities and maintain a positive public image of the school.

Qualifications:

• Bachelors degree in Education, Business Administration, or related field.
• Minimum of 2 years of experience in school administration or management.
• Strong organizational, time-management, and multitasking skills.
• Proficiency in Microsoft Office Suite and school management software.
• Excellent communication and interpersonal skills.
• Ability to work effectively under pressure and maintain confidentiality.
• Strong leadership qualities and a proactive approach to problem-solving.
• Knowledge of local education regulations and policies is an advantage.

Personal Attributes:

• Attention to detail and a strong sense of responsibility.
• A calm demeanor with the ability to handle stressful situations effectively.
• A passion for education and improving the school environment.
• Ability to work collaboratively in a team-oriented environment.