Current Opportunities at Lutheran World Federation

Overall purpose of the role:

• Under the guidance and direct supervision of the Area Program Technical Coordinator, the PMER officer, will be responsible for implementing integrated PMER strategies and plans in support of the area program while adhering to accuracy and compliance with PMER standards and practices, as well as strengthening the capacity of program teams to report in a timely manner to management and stakeholders as appropriate. The PMER Officer will be responsible for designing and implementing the PMER activities of the project, assisting the Area Programme Technical Coordinator in preparing weekly, monthly, quarterly, and annual reports on project progress, monitoring the project activities on a regular basis, developing and maintaining the MIS of the project, and being responsible for the collection and analysis of different data in relation to the project activities.

Main duties and responsibilities:

• The Monitoring and Evaluation (M&E) Officer will be responsible for the design, coordination and implementation of the monitoring and evaluation, research, and learning framework of the Project. He/she will develop a systematic monitoring framework to improve the qualitative and quantitative evidence gathered by the Project. He/she will also provide technical assistance to the implementing agencies, particularly in relation to monitoring, reporting and governance issues.

Specific duties:

Monitoring, Evaluation & Reporting:

• Support the design, implementation, monitoring and evaluation of LWF/PMER strategies and practices and ensure integration across all projects and project cycle(s).
• Develop and maintain an up-to-date database of M&E framework for various programs, continuously updating, reviewing, disseminating and validating reports.
• Collaborate with Sector leads to support compilation and submission of quality and timely periodic reports (weekly, monthly, quarterly, semi-annual and annual report), providing graphic/illustrated feedback for ease of interpretation.
• Support development and dissemination of data management tools and processes, following up as necessary to ensure utilization of such data
• Assist in the revision of the project log frame matrix, particularly in the areas of performance indicators and their measurement;
• Assist in the development and/or finalization of the project Work Plan and keep it updated in accordance with project activities and timeframes as relevant.
• Develop the overall framework, for project M&E, for example mid-term project review, impact assessment, final evaluation, develop project Performance Monitoring Plan with relevant data collection systems.
• Develop baseline data for each project component and for all project indicators.

Implementation of M&E and coordination:

• Collect data on a regular basis to measure achievement against the performance indicators.
• Check data quality across all the projects in the area program.
• Maintain and administer the M&E database; analyse and aggregate findings.
• Support project progress reporting, project mid-term review and final evaluation.
• Identify areas where technical support to project team is required. Organize refresher training on M&E for the project team as required.
• Identify lessons learned and develop case studies to capture qualitative outputs of the project. Provide advice to the APTC on improving project performance using M&E findings.

Data Monitoring & Data Quality

• Lead and manage the area Program Data Management team and ensure that program-related data is accurate and timely to support decision-making and reporting.
• Review/develop data collection tools to harmonize data collection and processes and ensure all staff adhere to its usage and guidelines
• Conduct monthly data quality audits (DQA) to ensure the accuracy and authenticity of data collected and compliance with data management SOPs.

Data Analysis

• Carry out basic data analysis and provide feedback on the patterns that will be consistently be used by the management for decision-making.
• Conduct additional analyses in support of understanding program performance and opportunities for improvement
• Support the project teams to track progress on project objectives and indicators and inform implementation strategy using monitoring data

Communication:

• Produce reports on M&E findings and prepare presentations based on M&E data as required.
• Provide the project team, especially the technical leads with data and information as they may require.
• Check that monitoring data are discussed in appropriate forum and in a timely fashion in terms of implications for future action. If necessary, create such discussions to fill any gap.
• Perform other duties as may be assigned by the APTC.

Qualifications requirements

• Bachelor’s Degree in Social Sciences, Statistics.
• Advanced certificate in M&E, statistics or economics preferred.

Experience:

• Minimum of three (3) years of professional experience in an M&E position responsible for implementing M&E activities in an international organization.
• Experience in designing, implementing, and operating project M&E systems from project initiation to closeout stages.
• Experience in designing and managing beneficiary monitoring and database systems.
• Experience in strategic planning and performance measurement, including indicator selection, target setting, reporting, database management, and developing M&E and performance monitoring plans.
• Knowledge of the major evaluation methodologies (e.g. qualitative, quantitative, mixed-method, and impact) and data collection and analysis methodologies.
• Experience in planning and managing surveys.
• Experience in developing and refining data collection tools.
• Experience with data quality assessments and oversight.
• Experience in managing and providing training to project teams and target beneficiaries.

Competencies:

• Good knowledge of programme implementation, monitoring and evaluation techniques and practices.
• Familiarity with impact assessment an advantage
• Good knowledge and experience regarding gender mainstreaming.
• Good moderation, facilitation and training skills.
• Ability to perform a variety of conceptual analyses required for the formulation, administration and evaluation of projects.
• Excellent analytical skills.
• Ability to work in a team and good interpersonal skills.
• Ability to work under time pressure and meet deadlines.
• Ability to work in diversified environments.
• Working knowledge and experience of humanitarian principles, laws and standards – Core Humanitarian Standards (CHS), Sphere Minimum Standards, Prevention of Sexual Exploitation and Abuse (PSEA), Rights Based Approach (RBA) and Gender Age Marker.

Deadline: Jan. 26, 2024

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Role Purpose: 

• This employee will be responsible for overall coordination, monitoring and inspection of work by construction contractors for assigned projects on behalf of LWF.

Duties and Responsibilities

• Ensure contract compliance by the contractor, such as conducting tests specified in contract and installing materials/equipment as specified in contract, and report deficiencies to project manager, architect and contractor.
• Provide reports on all on-site matters, including third-party inspections, progress, safety concerns, and causes for delay.
• Review contract documents, architectural drawings and specifications in order to maintain familiarity with assigned projects and insure construction contractor’s full understanding of documents.
• Maintain job-site files, documents, reports and daily log; prepare periodic reports for LWF as required.
• Review requests for progress payments submitted by construction contractor and forward with recommendations for payment.
• Leadership on site: Dealing skillfully and diplomatically by managing the requirements of a diverse range of people including senior management, assembly crew, clients, engineering professionals, sub-contractors etc.
• Approves construction projects by conducting inspections at critical phases; obtaining approvals from buyers.
• Ensuring workmanship quality and speed remain paramount to the success of all our projects
• Provide technical input regarding design, construction, or modifications as required.
• Must be able to check on the quality and quantity of materials delivered on site and in the warehouse.
• Performs any other duty assigned.

Minimum Qualification & Competencies

• Diploma  in Civil/Structural Engineering/Building and Construction from a recognized institution. A Degree in Civil/Structural Engineering/Building and Construction from a recognized institution will be an added advantage.
• Minimum four (4) years of experience.
• Proficiency in use of design software’s and Microsoft office and knowledge of applicable state and federal building codes.
• Possess an understanding of engineering, architectural, and other construction drawings as well as building methods and elements of a project.
• Decisive individual with ability to think analytically and creatively and rapidly address challenges on site
• Good personal organizational skills, including time management, team work, ability to meet deadlines and work under pressure with minimal supervision.
• Ability to read and interpret architectural and engineering drawings, specifications, codes, and other material pertinent to construction.
• Excellent written and oral communication skills and ability to establish and maintain professional working relationships.
• Ability to work in an economically unstable and socially sensitive environment and willingness to take responsibility for personal security and adhere to LWF’s code of conduct.
• Proven commitment to accountability practices.

Closing date for application: 26th January 2024

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Overall Purpose/Broad Function:

• Working in the Finance Unit under the direction of the Finance Manager, the Finance Officer- Payroll & Overhead Cost Management will assist in supporting the processing of payroll for the Kenya-Somalia Program including allocation of personnel and operation costs to the appropriate Grants.

Key Duties and Responsibilities:

Payroll Management

• Maintains payroll information by managing the collection, calculation, and entering of data.  Analyses, prepares, and inputs payroll data using an automated system to produce accurate and timely payrolls.
• Oversees processing of payroll changes (e.g. new hires, temporary workers, transfers, promotions, raises, and terminations, etc.) and system upgrades.   Ensures the processing of these changes is accurate and timely to reflect our current employee base.
• Follow up with HR to ensure payroll reflects updates to payroll records by reviewing and confirming changes in exemptions, wages, benefits, savings deductions, loans deductions, and job titles, and department/ division transfers, start and end dates, days worked and days of absence, statutory deductions, additional income (such as overtime, pay increases, acting allowance, etc.), NSSF and TIN numbers, etc. in line with contracts.
• Prepares and reviews payroll account reconciliations and directs the production and issuance of pay (by cheque or electronic transfer) to employee bank accounts. Processes employees’ monthly payslips and keeps records of salaries received. 
• Maintains accurate records and prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability, non-taxable wages, etc.
• Prepares relevant management monthly, quarterly, and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.) for management review and records.
• Determines payroll liabilities by confirming the calculation of employee income and and employer's social security, unemployment, as well as workers’ compensation payments when they arise.
• Maintains payroll guidelines by advising the management on updating policies and procedures.  Ensure compliance with internal policies.  Regularly reviews and improves payroll policies and procedures. Ensures all payroll information and records are maintained in accordance with statutory requirements. Critically review and analyse current payroll, benefits and tax procedures in order to recommend and implement changes leading to best-practice operations. 
• Facilitates management and employee understanding of payroll procedures. Maintains employee confidence and protects payroll operations by keeping information confidential.
• Complies with the statutory requirements by studying existing and new legislation; interprets new legislation impacting payroll, and enforces adherence and compliance to relevant tax and pay laws and requirements; advising management on needed actions, e.g. PAYE, NSSF, LST, wage, and hour laws.   Oversees compliance with statutory reporting, tax obligations, and filing requirements.
• Assist/support in the finalization of the Audit with the preparation of the Project Payrolls. Liaises with auditors (internal and external), and manages payroll tax audits, and answer payroll-related questions. 
• Performs various journal entries, account reconciliations, and provides general ledger support.  Manage and resolves issues relating to payroll production. Ensures that all balance sheet items (i.e. Staff personal accounts, payroll accounts, WHT accounts, Accrued accounts etc.) have been reconciled, and a report shared;
• Assists in preparing the statutory payments - NSSF, PAYE and withholding tax and make sure that all the Government deadlines are respected;

Program Operations Cost allocation

• Provide support and information as required in the preparation of the Operations budget and the annual project working budgets. Preparing, updating and maintaining the HQ and Area Program cost allocation templates. Monitoring HQ recharges in respective projects to ensure correctness and "fairness"
• Assist with the preparation of Shared Program Cost allocation processes and methodology for HQ costs for budgeting purposes that comply with donor regulations and are reasonable, allocable and allowable.
• Prepares the HQ cost allocation recharge journal to projects on a monthly basis. Oversees the preparation and allocation of Area Program cost allocation recharge journal to projects on a monthly basis. Reviewing and importing HQ cost allocation journals to Sage
• Ensure proper allocations of all Kenya- Somalia Program staff costs in line with donor rules and requirements, in alignment with the allocation tables planned. Supports the Area Programs in preparation of individual staff time budgets & and timesheet templates and Following up on monthly staff timesheets.
• Prepares the Head Office operations budget, monitoring expenditures and dealing with any modifications; supports Area Programs in the preparation and monitoring of their operation budget.
• Perform any other relevant duties that may be assigned from time to time by the Finance Manager.

Supervisory Responsibilities:

• None

Education/Professional Designations/Experience:

• A degree (Bachelor) in accounting or a relevant business field
• Minimum 5 years of experience in a finance/accounts department of an international organization/preferably and International NGO.
• Professional qualification in accountancy such as ACCA, Certified Public Accountant.
• Strong computer skills in MS Office programs, particularly Excel
• Familiarity with computerized, double-entry accounting software
• Strong organizational skills as well as attention to detail
• Knowledge of SAGE will be an advantage.
• Excellent oral and written English skills

Other Specific Skill Requirements:

• Good communication and excellent interpersonal skills
• A team player who is responsible, diplomatic and confident at dealing with people at all levels
• Good analytical skills, computing, and a problem-solving attitude
• Be methodical and adaptable
• Planning and organization skills
• Attention to detail is essential
• Ability to work under minimal supervision
• Ability to work under pressure and on irregular working hours.

Closing date for application: 26th January 2024

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Job Description

Overall purpose of the role:

• Under the guidance and direct supervision of the Area Program Technical Coordinator, the technical lead education will coordinate effective implementation of education across all the 21 primary schools, 21 JSS, and 13 ECDEs in Kakuma Refugee Camp.  The holder will be responsible for effective budget management and utilization as well as quality internal and donor reporting. The incumbent will be responsible for effective project management, implementation and supporting teachers and other education staff. The role holder will also be tasked to lead the education team and represent LWF in the education Working group.

Main duties and responsibilities:

• The Technical Lead- Education will work with the education team to ensure quality, safe, accessible, and inclusive education across all the learning institutions under LWF in Kakuma Refugee Camp. The incumbent among other duties will lead in establishing minimum education standards in the schools in the refugee camps in line with the Ministry of Education, UNICEF quality standards, and EiE standards. Specifically, the position holder will work with the Monitoring Evaluations, Accountability and Communications officer, Education Officers, school counselors, and safeguarding officers in developing safe, quality and inclusive education indicator tracking tools, conducting regular school visits to assess progress on education indicators across all the schools. The incumbent will work closely with the Sub-County Education office in Quality Assurance and Standards to ensure regular standard school assessment and regular monitoring visits, preparation, registration, and presentation of learners for national assessment. The incumbent will be responsible for effective project management, and implementation of all the education projects.

Specific duties:

Program Delivery

• Performance management and supervision of all Education staff.
• Lead and motivate the education Team to ensure effective project implementation.
• Develop planning documents- Phased budget, detailed implementation plan and procurement plans for the education projects and ensure timely implementation.
• Preparation of monthly education project reports and ensure consistent filing of all education documents.
• Work with PMER to ensure updated project indicators and target beneficiaries.
• Ensure that all relevant staff receives appropriate induction and training.
• Make regular support visits to the schools.
• Monitoring and evaluation of program activities:
• Work with project staff to assist in the development of new project proposals and the evaluation and documentation of program activities.
• Mentor the relevant staff to facilitate the continued development of education projects, budget and personnel management capacity.
• Lead in assessments, evaluations and report writing for all education related projects.
• Act as the Education Working Group focal person with support from the Area Program Technical Coordinators.

Grants Management and Accountability.

• Coordinate with finance team to ensure effective budget monitoring for the project in line with donor requirements and contractual obligations, including Grant opening, mid-term and closing meetings.
• Coordinate the timely implementation of all grants and ensure sound and accurate expenditure.
• Proposal development - continuously analyses needs and develops concept notes, outlining clear areas of sensitization and awareness raising.
• Oversee project activities budget expenditures and ensure they are allowable and allocable according to LWF and donor regulations.
• Review monthly Budget vs. Actual and expenditure sheets and collaborate with the finance department to ensure accurate expenditures and reporting.
• Ensure timely production of activity/events reports as well as monthly reports as per the agreed timelines.

Communication and Team Management:

• Develop and maintain effective communication systems within the team.
• Ensure regular team meetings are held.
• Ensure regular planning and reviews are carried out for all individuals the projects within Education.
• Ensure that all team members understand their roles and responsibilities within team of activities with team members and their managers.

BEHAVIOURS (Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modeling LWF values.
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit.
• Providing the necessary technical support to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same.
• Widely shares their personal vision for LWF, engages and motivates others.
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters.
• Values diversity and sees it as a source of competitive strength.
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity.

Qualifications requirements

• At least a Degree in social work/social sciences, education, development studies or equivalent from a recognized University.

Experience and Competencies:

• At least four (4) years relevant experience in education with experience in coordination and sector integration.
• Substantial management experience, preferably in emergency programs.
• Demonstrable competence in proposal and report writing
• Experience of financial planning and expenditure monitoring
• Experience of community participation, ownership and empowerment
• Has high-level communication skills’, including engaging and informative formal public speaking.
• Fluent in English and Kiswahili (both spoken and written).
• Able to work effectively in a multi-cultural environment.
• Sets high standards for quality and consistently achieves project goals.
• Maintains and extends an effective network of individuals within the organization and with various stakeholders.
• Proven ability to work as a team.
• Good knowledge of project cycle and implementation and management in a protracted emergency setting.
• Working knowledge and experience of humanitarian principles, laws, and standards – Core Humanitarian Standards (CHS), Sphere Minimum Standards, Prevention of Sexual Exploitation and Abuse (PSEA), Rights Based Approach (RBA) and Gender Age Marker.

Closing date for applications: 26 Jan 2024

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Duties and Responsibilities.

• Provide leadership and a sense of direction to the School meals program (SMP) monitors and head teachers on the clearly set objectives of SMP. In addition to this, the position holder orients the head teachers and SMP monitors on the strategies and modalities of achieving the set objectives of the program.
• Liaise with senior education officer and WFP field staff to sensitize the stakeholders on the importance of SMP in meeting education objectives.
• Representing LWF in food coordination meetings and sharing the minutes with senior education officer.
• The position holder will supervise SMP monitors and Head Teachers and closely scrutinizes the performance and the quality of their service delivery.
• The position holder will give professional advice to SMP monitors so that they carry out their monitoring activities which will in turn help them to monitor food usage and impact on learners’ school attendance and academic performance thus helping them carry out their duty in a manner that is consistent to the general objectives of LWF/WS Kenya-Somalia Project.
• The position holder will inculcate in his subordinates a spirit of team work, build confidence, motivate and encourage high performance.
• The position holder positively will relate and liaise with, LWF, WFP/UNHCR and staff from the other implementing partners’ and community leaders in a manner that promotes good relationship.
• Attending at WFP monthly/annual food coordination meetings and sharing the findings.
• Taking part in mid-term reviews with WFP.
• Sharing of transport plans and coordinating SMP activities and term dates with the relevant stakeholders.
• Helping SMP monitors and, Head teachers grow professionally taking them through induction courses and teaching them report writing skills.
• Working and relating closely with other workers, thus ensuring for the common success of the organizational objectives.
• Embracing the rights‐based approach when interacting with people of concern and when implementing project activities.
• Interacting with rights holders and forming or selecting committees among the stakeholders to promote and safe guard the rights of the people of concern.
• Orienting the learners on their food entitlement so that each child knows what he/she is supposed to get.
• Writing reports on SMP activities/progress and impact on learners’ school attendance and academic performance via indicators, challenges and potentiality for growth.
• Ensuring that all cross‐cutting issues (i.e. gender, environmental conservation, conflict resolution, accountability and LWF approaches (i.e. rights‐based approach, integrated approach, and community empowerment) are integrated into all the project activities.
• Help the education coordinator, through supporting delegations and taking instructions outside of one’s area of jurisdiction thus contributing to the general objectives of the project

Qualifications/Experience

• At least a degree in education (B.ED) from a recognized university or any other social science with additional training in logistics, candidates with a diploma in logistics may be considered.
• Strong analytical, administration and documentation skills in the management of a schools meals program.
• At least 3 years of experience in in a similar capacity
• Strong communication and interpersonal skills.
• Strong reporting skills
• Ability to manage a complex and diverse workload and to work within tight schedules.
• Ability to contribute to a small, proactive team, motivating staff and working collaboratively with colleagues and providing support and advice as necessary
• A full appreciation of the value of co-operation, a team player.

Personal Attributes:

• High level of motivation, integrity, commitment and professional responsibility.
• Ability to tolerate cultural, educational and religious diversity in the work place
• Excellent communication, time management, organization and presentation skills.
• A good team player with high degree of initiative, flexibility and tolerance